Programme Delivery Partner for Ministry of Defence
DE&S requires a PDP to assist in the delivery of DE&S Project Management, Project Controls and Integrated Logistics Support.
United Kingdom-Bristol: Defence services
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Ministry of Defence, Agencies/Misc, Other
Larch 0A #2021, MOD Abbey Wood, Stoke Gifford
Contact point(s): Catherine Miller
BS34 8JH Bristol
Telephone: +44 367989833
General address of the contracting authority/entity: https://www.gov.uk/government/organisations/defence-equipment-and-support/about
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities/entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: The United Kingdom
NUTS code UK
II.1.3)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Project-management services other than for construction work:
— project and design preparation,
— estimation of costs,
— calculation of costs,
— monitoring of costs.
Supply services of personnel including temporary staff.
Portfolio management services.
Project-supervision services other than for construction work. Defence Equipment and Support (DE&S), part of the Ministry of Defence (MOD) wishes to appoint a Programme Delivery Partner (PDP) to assist in the delivery of a wide range of DE&S Project Management, Project Controls and Integrated Logistics related products, services, and output based tasks.
The PDP will have the core corporate capability to provide temporary, Suitably Qualified and Experienced Personnel (SQEP) to meet DE&S resource shortfalls across a range of DE&S role profiles. In addition, the PDP will be able to readily access a range of specialist personnel and services including but not limited to the following:
— P3M Operations – delivery of outputs and outcomes relating to Performance, Time and Cost boundaries,
— whole life estimation/risk and opportunity analysis,
— strategic resource management analysis and expertise,
— asset management solutions,
— operational/logistics management,
— Quality Assurance and forensic schedule analysis,
— provision of advice and development of logistic Support Solutions,
— development and maintenance of Service Delivery Plans, and,
— capability development such as technical coaching and mentoring (i.e. transformational upskilling, including the development to attain, and assessment of, a required competency and/or ‘licence to practice’.
II.1.6)Common procurement vocabulary (CPV)
75220000, 79421000, 71242000, 71244000, 79620000, 66140000, 79421100
II.1.7)Information about subcontracting
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The PDP must be able to demonstrate core corporate capabilities in the three functional areas as detailed above and DE&S are seeking innovative ways of delivering the service.
The PDP will be required to be agile and flexible to the requests of DE&S and work closely with the functions to integrate and continuously improve the way services are delivered in order to achieve a number of benefits including but not limited to:
— reduced cost,
— enhanced quality,
— standardization in the demand and delivery of outputs.
This requirement will form part of DE&S’ ongoing transformation strategy towards a best-in-class delivery organization. The PDP requirement covers the mobilization of the Service and is likely to include the migration of existing Programme activities into the new arrangement where it makes business sense to do so. DE&S’ PDP requirement is set out in two main elements:
Part A – PDP Support:
— delivery of a defined products (outputs).
— resources (team or individual) for a specific assignment (inputs).
Part B – PDP Core Delivery Team.
— provision of key personnel, continuous service delivery improvement, and a self – support system to ensure PDP operates and is managed effectively.
DE&S is keen to engage with suppliers from across the industry. This acquisition is expressly not limited to those with a defense sector experience as experience and knowledge in other market sectors may well have value to offer DE&S. It is envisaged that the majority of people to be provided will be deployed in Bristol, although there is the potential for deployment at other locations across the United Kingdom. DE&S is an equal opportunities employer and is seeking a diverse and inclusive workforce.
No business whatsoever is guaranteed under any resulting contract indeed there is no guarantee that any contract will be put in place in relation to this notice.
No compensation will be paid if a tender or resulting agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
The PDP contract value is estimated to be up to £250 million over the 4-year duration if the option years are taken up.
Estimated value excluding VAT: 250 000 000 GBP
II.2.2)Information about options
Description of these options: It is envisaged that the Contract will include the following Option periods to be exercised at the sole discretion of the Authority:
1) A 12-month extension (Year 3).
2) A subsequent 12-month extension (Year 4).
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
— tenderers must note the mandatory requirement for electronic trading using the Contracting, Purchasing, and Finance (CP&F) electronic procurement tool. — all payments for Contractor Deliverables under the Contract shall be made via CP&F. You can find details at:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please note that the Authority may require the consortium to assume a specific legal form if awarded the Contract, to the extent that it is necessary for the satisfactory performance of the Contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The MOD has a duty to protect itself from Cyber threats and this is extended to Suppliers we engage with.
The MOD, working together with Industry and other Government Departments, has developed a more robust Cyber Security Model, as an extension to the Government Cyber Essentials Scheme and under the umbrella of the Defence Cyber Protection Partnership (DCPP).
All key contractors must have the cyber security controls specified in DEF-STAN 05-138 (Cyber Security for Defence Suppliers), as appropriate to the cyber risk level in the contract.
The Authority has determined the level of risk to be low (reference RAR-M9RZ88KQ) as defined in the DEF-STAN 05-138. In order to do business with the MOD you must have cyber-security controls as required above.
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at:
— candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
— candidates who have been convicted of any of the offenses under Article 39(1) are ineligible and will not be selected to bid unless there are overriding requirements in the general interest (including defense and security factors) for doing so.
— candidates who are guilty of any of the offenses, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: This will be detailed in the Dynamic Pre Qualification Questionnaire (DPQQ).
Minimum level(s) of standards possibly required: The estimated Contract Value is £250 million over the 4-year period. If the estimated annual contract value (£62.5 million GBP) is greater than 40 % of the Contractor or Contractor Group turnover, the Authority reserve the right to exclude the supplier from selection to tender unless the supplier provides a statement that it is willing to provide the Authority with an indemnity, guarantee or bank bond (in a form that satisfies the Authority).
III.2.3)Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
This will be detailed in the Dynamic Pre-Qualification Questionnaire (DPQQ).
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the DPQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out in Sections III of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the Help Text-Box for the DPQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2017/S 217-451313 of 9.11.2017
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
The link below to the Gov.uk website provides information on the Government Security Classification:
A Principle Paper to provide additional information regarding the requirement has been uploaded to the DCO alongside the DPQQ. The Principle Paper can also be accessed in the PDP AWARD data room.
Advertising Regime OJEU:
— this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk.
— suppliers must read through this set of instructions and follow the process to respond to this opportunity.
— the information and/or documents for this opportunity are available on http://www.contracts.mod.uk.
— you must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.
— please note there is a password reminder link on the homepage.
— suppliers must log in, go to your Response Manager and add the following Access Code: 724X6M75UF.
— please ensure you follow any instruction provided to you here.
— the deadline for submitting your responses is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
— please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by:
— email: firstname.lastname@example.org, or,
— telephone: 0800 282 324.
GO Reference: GO-2018119-DCB-11756567.
VI.4.1)Body responsible for appeal procedures
Ministry of Defence, Agencies/Misc, Other
VI.5)Date of dispatch of this notice: