Project Management and Cost Management Services Framework for Houses of Parliament
The Project and Cost Management Services Framework Agreement will serve the Parliamentary Estates Directorate on a range of minor and major works projects across the estate.
United Kingdom-London: Construction management services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home, Business Support Team
SW1P 3JA London
Telephone: +44 2072191600
Fax: +44 2072191600
General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 17 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This Contract Notice follows from PIN 2016/S 026-042109 published on 5.2.2016 and concerns the procurement of a Framework Agreement for the Project and Cost Management Services. The Contracting Authority anticipates that separate Contract Notices for Multidisciplinary Design Services and Building Surveying Services Framework Agreements will follow later in 2016.
The Project and Cost Management Services Framework Agreement will serve the Parliamentary Estates Directorate (PED) on a range of minor and major works projects across the estate. Projects will vary in size, scale, complexity and value. The projects form part of the ‘business as usual’ activities of PED and do not directly relate to the Restoration and Renewal of the Palace of Westminster nor the Northern Estates Programme.
It is envisaged that the Project and Cost Management Services will cover major works; typically projects with a net construction value in excess of 3 000 000 GBP. In some instances, the Contracting Authority may wish to use the Framework Agreement on complex minor works with a net construction value below a 3 000 000 GBP threshold.
The framework agreement will last for 4 years. The Contracting Authority intends to invite 6 Suppliers to tender and award up to four Suppliers a place on the Framework Agreement. In the situation where the Contracting Authority receives an insufficient number of tenders meeting the minimum requirements, the Contracting Authority reserves the right to award to 3 Suppliers or to cancel the procurement process. Call-offs from the framework will operate via mini-competitions, though the Contracting Authority retains the right to direct award where there is a robust justification that demonstrates value for money. Call-offs/awards following a mini-competition will be based on the most economically advantageous tender.
The Framework Agreement will include the option to operate on the NEC3 Professional Services Contract Option A or Option E. The framework will primarily work on day rates and fixed percentage fees to form a fixed price lump sum contract under Option A for particular stages of a project. Occasionally, discreet pieces of work may be required on a time charge basis and will be tendered under Option E.
Further details on pricing, the scope of services, tender award criteria and mini-competition award criteria can be found within the Memorandum of Information (MOI) and Pre-Qualification Questionnaire (PQQ), which can be found at https://in-tendhost.co.uk/parliamentuk/aspx/Home
It is envisaged that the Project and Cost Management Services are likely to include, but are not limited to the following:
— programme management;
— project management;
— contract administration (under NEC3 and GC/Works forms of contract);
— cost management;
— change management;
— risk management;
— value management;
— schedule management (including any design programmes);
— health & safety including the client advisor CDM role;
— stakeholder management;
— strategy and programme management of statutory planning and approvals;
— programme controls and reporting;
— business case development and drafting;
— move management;
— short-medium term secondment or support to PED for specified tasks;
— logistics, construction and disruption planning;
— building control/approved inspector services;
— other similar or related services.
The successful Suppliers must be capable of providing, and coordinating the input of, all of the above (and any additional related) services necessary for delivery of projects.
The Framework Agreement will utilise the Royal Institute of British Architects (RIBA) 2013 Plan of Work and Building Information Modelling (BIM) Level 2.
Suppliers should note that the frameworks are non-exclusive. The Authority cannot guarantee any volume of projects to be awarded through the frameworks and in some circumstances may decide to procure the services via an alternative procurement route.
Note that the Contracting Authority will also be procuring a separate framework agreement for Multidisciplinary Design Services later in the year. Whilst Suppliers may submit a PQQ (when available) for this other framework agreement, Suppliers’ attention is drawn to Article 24 of the Public Contracts Regulations. Suppliers will need to satisfy the Contracting Authority that irresolvable conflicts will not arise and that an appropriate level of independence will be maintained between cost/building control advice and design advice in relation to mini-competitions. Failure to satisfy the Authority in this matter may result in the Supplier’s disqualification from the procurement process in accordance with Article 57 of the Public Contracts Regulations.
The value of this Framework Agreement is based on the estimated total value of professional fees over the four year life of the framework agreement. The Contracting Authority reserves the right to amend the value, scope and/or duration of the framework agreement in accordance with Article 72 of the Public Contracts Regulations. Written notice will be given to Suppliers regarding any changes to the Framework Agreement.
II.1.6)Common procurement vocabulary (CPV)
71540000, 90721000, 71356400, 79412000, 79410000, 71317210, 71244000, 71541000, 71313400, 79411100, 64216210, 71313440, 72212300,71321100, 72200000, 75112100, 71317200, 71240000, 71245000, 79420000, 71530000, 79417000, 72221000, 71241000, 71315200, 79421000,71242000, 79994000, 71324000, 71000000, 71313410, 30196000, 72224000, 72512000, 72130000, 79400000, 71315400, 72243000, 71248000,90712000, 72251000, 71322100, 79112100, 79411000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2016/S 026-042109 of 6.2.2016
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds
Please note that the Contracting Authority is concerned to maintain independence between cost and design advice, which has contributed to the decision to have separate framework agreements for multidisciplinary design and project and cost management. The Contract Authority is therefore concerned that a conflict of interest may arise if the cost management consultant (whether an individual or a company) were also to provide services under multidisciplinary design services. Applicants will need to demonstrate that no such conflict will arise at pre-qualification stage, tender stage and at future mini-competition stage.
The Contracting Authority reserves itself the right to amend the procurement documents or to issue additional documents and will require applicants to take these into account when preparing any responses.
VI.5)Date of dispatch of this notice: