Project Management and Cost Management Framework

Project Management and Cost Management Services Framework for Houses of Parliament

The Project and Cost Management Services Framework Agreement will serve the Parliamentary Estates Directorate on a range of minor and major works projects across the estate.

United Kingdom-London: Construction management services

2016/S 067-117343

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home, Business Support Team
SW1P 3JA London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FWK1093 — Project Management and Cost Management Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 17 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Contract Notice follows from PIN 2016/S 026-042109 published on 5.2.2016 and concerns the procurement of a Framework Agreement for the Project and Cost Management Services. The Contracting Authority anticipates that separate Contract Notices for Multidisciplinary Design Services and Building Surveying Services Framework Agreements will follow later in 2016.

The Project and Cost Management Services Framework Agreement will serve the Parliamentary Estates Directorate (PED) on a range of minor and major works projects across the estate. Projects will vary in size, scale, complexity and value. The projects form part of the ‘business as usual’ activities of PED and do not directly relate to the Restoration and Renewal of the Palace of Westminster nor the Northern Estates Programme.
It is envisaged that the Project and Cost Management Services will cover major works; typically projects with a net construction value in excess of 3 000 000 GBP. In some instances, the Contracting Authority may wish to use the Framework Agreement on complex minor works with a net construction value below a 3 000 000 GBP threshold.
The framework agreement will last for 4 years. The Contracting Authority intends to invite 6 Suppliers to tender and award up to four Suppliers a place on the Framework Agreement. In the situation where the Contracting Authority receives an insufficient number of tenders meeting the minimum requirements, the Contracting Authority reserves the right to award to 3 Suppliers or to cancel the procurement process. Call-offs from the framework will operate via mini-competitions, though the Contracting Authority retains the right to direct award where there is a robust justification that demonstrates value for money. Call-offs/awards following a mini-competition will be based on the most economically advantageous tender.
The Framework Agreement will include the option to operate on the NEC3 Professional Services Contract Option A or Option E. The framework will primarily work on day rates and fixed percentage fees to form a fixed price lump sum contract under Option A for particular stages of a project. Occasionally, discreet pieces of work may be required on a time charge basis and will be tendered under Option E.

Further details on pricing, the scope of services, tender award criteria and mini-competition award criteria can be found within the Memorandum of Information (MOI) and Pre-Qualification Questionnaire (PQQ), which can be found at https://in-tendhost.co.uk/parliamentuk/aspx/Home

It is envisaged that the Project and Cost Management Services are likely to include, but are not limited to the following:
— programme management;
— project management;
— contract administration (under NEC3 and GC/Works forms of contract);
— cost management;
— change management;
— risk management;
— value management;
— schedule management (including any design programmes);
— health & safety including the client advisor CDM role;
— stakeholder management;
— strategy and programme management of statutory planning and approvals;
— programme controls and reporting;
— business case development and drafting;
— move management;
— short-medium term secondment or support to PED for specified tasks;
— logistics, construction and disruption planning;
— building control/approved inspector services;
— other similar or related services.
The successful Suppliers must be capable of providing, and coordinating the input of, all of the above (and any additional related) services necessary for delivery of projects.
The Framework Agreement will utilise the Royal Institute of British Architects (RIBA) 2013 Plan of Work and Building Information Modelling (BIM) Level 2.
Suppliers should note that the frameworks are non-exclusive. The Authority cannot guarantee any volume of projects to be awarded through the frameworks and in some circumstances may decide to procure the services via an alternative procurement route.
Note that the Contracting Authority will also be procuring a separate framework agreement for Multidisciplinary Design Services later in the year. Whilst Suppliers may submit a PQQ (when available) for this other framework agreement, Suppliers’ attention is drawn to Article 24 of the Public Contracts Regulations. Suppliers will need to satisfy the Contracting Authority that irresolvable conflicts will not arise and that an appropriate level of independence will be maintained between cost/building control advice and design advice in relation to mini-competitions. Failure to satisfy the Authority in this matter may result in the Supplier’s disqualification from the procurement process in accordance with Article 57 of the Public Contracts Regulations.
The value of this Framework Agreement is based on the estimated total value of professional fees over the four year life of the framework agreement. The Contracting Authority reserves the right to amend the value, scope and/or duration of the framework agreement in accordance with Article 72 of the Public Contracts Regulations. Written notice will be given to Suppliers regarding any changes to the Framework Agreement.

II.1.6)Common procurement vocabulary (CPV)

71540000, 90721000, 71356400, 79412000, 79410000, 71317210, 71244000, 71541000, 71313400, 79411100, 64216210, 71313440, 72212300,71321100, 72200000, 75112100, 71317200, 71240000, 71245000, 79420000, 71530000, 79417000, 72221000, 71241000, 71315200, 79421000,71242000, 79994000, 71324000, 71000000, 71313410, 30196000, 72224000, 72512000, 72130000, 79400000, 71315400, 72243000, 71248000,90712000, 72251000, 71322100, 79112100, 79411000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Suppliers seeking inclusion on the tender list are required to indicate whether they are a company or a group of companies. In the case of a group of companies no special legal form is required but each supplier will be required to become jointly and severally liable for the contract and subsequent call-offs before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FWK1093

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 026-042109 of 6.2.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority has decided to issue 3 separate contract notices for Project Management and Cost Management Services, Multidisciplinary Design Services and Building Surveying Services framework agreements.
Please note that the Contracting Authority is concerned to maintain independence between cost and design advice, which has contributed to the decision to have separate framework agreements for multidisciplinary design and project and cost management. The Contract Authority is therefore concerned that a conflict of interest may arise if the cost management consultant (whether an individual or a company) were also to provide services under multidisciplinary design services. Applicants will need to demonstrate that no such conflict will arise at pre-qualification stage, tender stage and at future mini-competition stage.
The Contracting Authority reserves itself the right to amend the procurement documents or to issue additional documents and will require applicants to take these into account when preparing any responses.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.4.2016

 

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