Project Management Consultancy University of Cambridge

Project Management Consultancy University of Cambridge

Project Management Consultancy for the provision of a new building for the University of Cambridge, Department of Physics.

United Kingdom-Cambridge: Architectural, construction, engineering and inspection services

2015/S 103-187548

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
c/o Estate Management, 74 Trumpington Street
For the attention of: Ms Emel Kus, Project Manager
CB2 1RW Cambridge
Telephone: +44 1223337770
Fax: +44 1223766486

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: KAM Project Consultants Ltd
Rankin House, Knowlhill Business Parc, Roebuck Way
For the attention of: Iain Hendry, Nick Orton
MK5 8HL Milton Keynes
Telephone: +44 1908662021
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education/Research

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Project Management Consultancy for the provision of a new building for the University of Cambridge, Department of Physics.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Cambridge is looking to appoint an Project Management Consultancy for the provision of a new building for the Department of Physics on the University’s West Cambridge Development. This is estimated to cost 150 000 000 GBP plus VAT and the procurement of the works will be on a 2-Stage basis.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71500000, 71310000, 71311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Expressions of interest are sought from Project Management Consultancies for the provision of a new building for the Cavendish Laboratory, Department of Physics which is to be located on the University’s West Cambridge Site.
The University’s West Cambridge Site is situated to the south of Madingley Road and adjacent to the M11 at Junction 13. The new building for the Department of Physics will be located on a vacant plot which is bounded to the East by JJ Thomson Avenue from which it is envisaged the main will be served. The southern boundary creates an edge to the green space which is proposed to run through the middle of the West Cambridge site.
The construction will include civil, structural, mechanical and electrical works together with general building works and external hard and soft landscaping. The selected consultant will be responsible for all Project Management services to completion of the project including the roles of Project Manager and Supervisor under the ECC NEC contract and BIM Compliance Monitor. The BIM Compliance Monitor will review the project to ensure it is progressing to the Client’s requirements for BIM, giving assistance to the project team and Client when the need arises. Technical requirements of the laboratories are high and will include stringent vibration criteria, Electromagnetic Interference and clean rooms.
The Contractor will be engaged on a 2 Stage develop and construct contract. Stage 1 of this will involve contractor appointment, design development, novation of designers’, sub-contract tendering, contract sum and construction contract agreement. This must be within the budget figure before progression to Stage 2 of the process which will entail the construction/engineering works.
The services will be to deliver the project through all RIBA stages commencing with Stage 2. However this is dependent on securing the funding, so if in future the funding is not secured then the services may be terminated.
Estimated value excluding VAT: 150 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 1.1.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and or suitable performance bond or bank guarantees to secure any advance payments/warranty or maintenance as felt appropriate. Collateral warranties to the University and third party funders may also be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the tender documents which will be provided to those selected to be invited to tender for the project.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a joint venture or consortium submitting an acceptable offer, it will be necessary for each member of the joint venture or consortium to sign an undertaking that each such member will be jointly and severally responsible for the due performance of the contract. Evidence of relevant insurances, including Professional Indemnity Insurance shall be required from each member.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The response to this notice must demonstrate suitability to undertake the project. To be considered for the short list of service providers’ selected to tender for this project, the expression of interest submission must provide the details and/ or demonstrate compliance in the areas specified under III.2.2 and III.2.3.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Produce records of turnover for the previous 3 year period. Produce the turnover in respect of the services to which the contract relates and produce the last 3 years annual published accounts. Evidence of relevant insurances must be provided, including Professional Indemnity Insurance and Public Liability Insurance cover with a limit of Indemnity of at least 10 000 000 GBP will be required. Tenderers must have an annual turnover, for the particular regional office which will deal with the project, in excess of 2 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Full name and business address, telephone and fax numbers, with details of the company and parent company (if applicable), including manpower, structure and history.
2. Demonstrate possession of the necessary resources capability, capacity and management to undertake the work over the period stated.
3. Demonstrate a quality management system to BS EN ISO 9001.
4. Demonstrate recent relevant experience of consultancy commissions on similar projects. Information should be provided on project values, sizes, clients and outcomes.
5. By reference to three projects completed within the last 7 years or presently on site, demonstrate proposed team members knowledge and experience in administrating NEC3 ECC procured projects
6. Confirm whether any of your proposed team are Accredited NEC3 ECC Project Managers and provide their names.
7. 3 reference sites completed in the last 7 years should be identified and full contact details must be provided to permit references to be sought without further permission. Preferably the projects shall have vibration and electromagnetic interference considerations/constraints. The reference sites must be for projects having a minimum project cost of 25 000 000 GBP.
8. Demonstrate the capability to service a project in Cambridge if the Head Office, or staff sourcing office, is located elsewhere.
9. Demonstrate ability to complete projects on time and within budget.
10. Provide names of the individuals to be responsible for and associated with the project, giving details of their relevant education, professional qualifications and experience.
11. Confirmation of commitment to maintain the selected team individuals throughout the project period as far as is possible.
12. Demonstrate the ability to control financial, quality and programme risks, maintaining minimum level(s) of standards possibly required.
13. Show the ability to contribute to value management and value engineering processes.
14. Demonstrate experience of undertaking Develop and Construct projects, including staff experience in this form of procurement.
15. Demonstrate the ethos of participating in the design and construction of an energy efficient and low maintenance product by reference to sustainability policy and achievements.
16. Demonstrate your knowledge of BIM through your experience on projects successfully delivered through BIM technologies.
17. Applicants must be members of the Association of Project Management, or equivalent. Certificates of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which the company is established, for instance on the Register of Companies in the UK and Ireland.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Members of the Association of Project Management, or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The strength and quality of responses to the requirements of III.2.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of interest only are required at this stage from service providers wishing to be considered for inclusion on the tender list for this project. Please note that a pre-tender questionnaire will not be issued and therefore all the information identified herein under III.2 must be submitted by those interested as part of their expression of interest. A short list of 3 to 6 service providers will be compiled based upon the responses to this Notice, judged against the criteria listed herein under III.2. Tender documents will only be provided to these service providers inviting them to submit tenders for the work and attend a selection interview. On the basis of the tender returns and responses given at interview, measured against the criteria note in IV.2, a selection will be made for the service provider to undertake this project. The awarding authority does not bind itself to accept either the lowest or any bid, and will not be held responsible for costs incurred by the bidders. Submissions in response to this Notice must not extend to more than twenty pages of A4, electronic copies will not be accepted. All discussions and correspondence will be conducted in English. The contract shall be subject to English Law. Please note that no further information regarding this process to obtain to obtain expressions of interest is available at this time.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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