Property Database Procurement

Property Database Procurement

The council’s requirement under this contract is for a software system and database to manage the council’s asset portfolio.

United Kingdom-Grays: Database software package

2017/S 241-499904

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Thurrock Council
Civic Offices
Grays
United Kingdom
E-mail: jharmer@thurrock.gov.uk
NUTS code: UKH32
Internet address(es):Main address: www.thurrock.gov.uk

Address of the buyer profile: www.in-tendhost.co.uk/thurrockcouncil

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.in-tendhost.co.uk/thurrockcouncil/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Property Database Procurement

Reference number: PS/2017/597

II.1.2)Main CPV code

48611000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The council’s requirement under this contract is for a software system and database to manage the council’s asset portfolio which includes operational properties such as offices, depots and libraries, as well as non-operational properties such as shops, community halls and industrial units. The management functionality of the system should include the ability to centralise all the commercial property data and information into a single store to significantly improve the way data and information is accessed, searched, maintained, displayed and integrated with other back office systems such as Document Management using Objective and GIS. It should present a single view on each property comprising its total asset management and cost perspective which allows the Council to make strategic portfolio decisions as to whether or not to continue to maintain or remove the asset.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH32

II.2.4)Description of the procurement:

The council’s requirement under this contract is for a software system and database to manage the council’s asset portfolio which includes operational properties such as offices, depots and libraries, as well as non-operational properties such as shops, community halls and industrial units. The management functionality of the system should include the ability to centralise all the commercial property data and information into a single store to significantly improve the way data and information is accessed, searched, maintained, displayed and integrated with other back office systems such as Document Management using Objective and GIS. It should present a single view on each property comprising its total asset management and cost perspective which allows the Council to make strategic portfolio decisions as to whether or not to continue to maintain or remove the asset.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Maximum extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As specified in contract documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/01/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Thurrock Council
Grays
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/12/2017

 

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