Property Maintenance Framework Agreement 2016 – 2020

Property Maintenance Framework Agreement 2016 – 2020

I-Flair is a consortium of housing associations in East Renfrewshire, Inverclyde and Renfrewshire.

United Kingdom-Paisley: Construction work

2015/S 099-178537

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

I-Flair
c/o Williamsburgh Housing Association Ltd, Ralston House, Cyril Street
For the attention of: John Livingstone
PA1 1RW Paisley
UNITED KINGDOM
Telephone: +44 1418878613
E-mail: john@williamsburghha.co.uk

Internet address(es):

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: A.D.A Construction Consultants Ltd
St James Business Centre, Linwood Road
For the attention of: Alan Shanks
PA3 3AT Paisley
UNITED KINGDOM
Telephone: +44 1412376470
E-mail: alan.shanks@ada-cc.co.uk
Internet address: www.ada-cc.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: A.D.A Construction Consultants Ltd
St James Business Centre, Linwood Road
For the attention of: Alan Shanks
PA3 3AT Paisley
UNITED KINGDOM
Telephone: +44 1412376470
E-mail: alan.shanks@ada-cc.co.uk
Internet address: www.ada-cc.co.uk

Tenders or requests to participate must be sent to: A.D.A Construction Consultants Ltd
St James Business Centre, Linwood Road
For the attention of: Alan Shanks
PA3 3AT Paisley
UNITED KINGDOM
Telephone: +44 1412376470
E-mail: alan.shanks@ada-cc.co.uk
Internet address: www.ada-cc.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Arklet Housing Association Ltd

Barrhead Housing Association Limited

Bridgewater Housing Association Limited

Cloch Housing Association Ltd

Linstone Housing Association Ltd

Oaktree Housing Association Ltd

Paisley South Housing Association Ltd

Williamsburgh Housing Association Limited

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

I-Flair Property Maintenance Framework Agreement 2016-2020.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: East Renfrewshire, Inverclyde and Renfrewshire, Scotland.

NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 60

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 27 800 000 and 39 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

I-Flair is a consortium of housing associations in East Renfrewshire, Inverclyde and Renfrewshire. The current members of I- Flair are Arklet, Barrhead, Bridgewater, Cloch, Linstone, Oaktree, Paisley South and Williamsburgh Housing Associations. Other organisations may join at a later date. I-Flair is procuring a Four Year Property Maintenance Framework Agreement. Award of the contract is anticipated by March 2016 and the requirements will primarily be delivered across East Renfrewshire, Inverclyde and Renfrewshire.
The following organisations shall be entitled to utilise the Framework Agreement, as and when required:
1. I-Flair members, both current and future;
2. I-Flair partners, being other social landlords registered with the Scottish Housing Regulator.
It is envisaged that the overall framework requirements shall be delivered primarily within East Renfrewshire, Inverclyde and Renfrewshire
Individual projects are likely to range from 5 000 GBP to 2 000 000 GBP and specific contracts will be awarded by applying the terms laid down in the Framework Agreement without re-opening competition or, where not all terms of the proposed contract are laid down in the Framework Agreement, re-opening competition between economic operators which are party to the Framework Agreement and which are capable of performing the proposed contract.
Notwithstanding the above, applicants should note that, under the Framework Agreement, none of the organisations that are entitled to use the Framework Agreement shall be under any obligation to do so with framework partners. It is anticipated that I-Flair shall select multiple partners across the framework, under the various lots.
I-Flair members take their social responsibility very seriously and are committed to delivering Community Benefits through the Property Maintenance Framework Agreement 2016-2020. Successful Tenderers, and their supply chain, will be required to support I-Flair’s aspirations and requirements relating to skills development, training and employment initiatives and other opportunities which connect to social economic and environmental considerations.
A.D.A Construction Consultants Ltd have been appointed by I-Flair to provide assistance in establishing the Framework Agreement and will act on behalf of I-Flair, as their interface with interested parties, until award of the contract.
Please refer to the Pre-Qualification documents for further information. The Pre-Qualification documents include the ‘Requirements and Pre-Qualification Instructions for Applicants’ and ‘Pre-Qualification Questionnaire’.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=398273

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45421151, 45330000, 45331000, 45310000, 45421100, 45420000, 45260000, 45300000, 45400000, 44000000, 44115200, 44112200,44111700, 44111400, 44111000, 44190000, 44620000, 34928220, 45342000, 45112700, 45333000, 50531200, 45112710, 45211310, 45232141,45261200, 45261221, 45261900, 45311000, 45331100, 45331110, 45431200, 45442100, 50531100, 50710000, 50800000, 44111520, 45210000,45432220, 45442110, 45442180

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 27 800 000 and 39 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Roofing and External Walls

1)Short description

Lot 1 – Roofing and External Walls
It is envisaged that call-off contracts may include;
— Re-roofing of existing roof coverings on pitched, flat, porch and other roofs;
— Replacement of existing roof flashings;
— Replacing existing gutter and rainwater pipes in upvc or cast iron;
— Replacing existing fascias and soffits;
— Sarking and rot repairs;
— Roof and loft insulation;
— Replacing and/or installing new roof safety systems;
— Roughcast and render repairs and/or replacement to external walls.
Individual projects may also include replacement of existing windows and external doors where an Association requires to combine these works on particular properties that also require Roofing and External Wall works.

2)Common procurement vocabulary (CPV)

45000000, 45420000, 45260000, 45400000, 44000000, 44111000, 44190000, 45261200, 45261221, 45261900, 45442100, 50800000, 44111520,45210000, 45442110, 45421100

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 1 900 000 and 3 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Window and Door Replacements

1)Short description

Lot 3 – Window and Door Replacements
It is envisaged that call-off contracts may include;
— Replacement of existing external, internal and common close doors;
— Modification and/or replacement of existing door entry systems;
— Replacement of existing windows including associated finishes and repairs to the existing structure;
— Replacing existing extractor fans;
— Replacing existing fascias and soffits.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 44000000, 44111000, 44190000, 50800000, 45210000, 45421100, 45420000, 44111400, 45442100, 45442110, 45310000

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 1 600 000 and 2 800 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7Lot title: Gas Maintenance

1)Short description

Lot 7 – Gas Maintenance
It is envisaged that call-off contracts may include;
— Annual gas service and reactive maintenance including parts, checking of flues and pipework etc;
— Reactive maintenance of gas equipment including hot water and heating installations and appliances;
— Testing and servicing smoke, heat, carbon monoxide detectors;
— Testing gas cookers;
— Replacing and/or installing boilers;
— Replacing and/or relocating radiators;
— Removing and/or replacing gas fires and surrounds;
— Replacing defective and damaged floorboards.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 44000000, 44111000, 44190000, 50800000, 45330000, 45331000, 45310000, 44115200, 44620000, 45333000, 50531200,45232141, 45331110, 50531100, 50710000

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 3 000 000 and 3 800 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8Lot title: Landscape Maintenance

1)Short description

Lot 8 – Landscape Maintenance
It is envisaged that call-off contracts may include;
— Maintaining open space, backcourts and private gardens;
— Grass, tree and shrub maintenance;
— Litter picking;
— Repairs and/or replacement of existing fencing;
— Installation of new fencing;
— Hard and soft landscaping repairs;
— Replacement of defective planting;
— Painting/staining existing divisional, boundary fencing and clothes poles;
— Removal of bulk items.

2)Common procurement vocabulary (CPV)

45000000, 44111000, 44190000, 50800000, 45210000, 45420000, 34928220, 45342000, 45112700, 45112710

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 1 400 000 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9Lot title: Electrical Maintenance and Installations

1)Short description

Lot 9 – Electrical Maintenance and Installations
It is envisaged that call-off contracts may include;
— Electrical testing and maintenance;
— Upgrading and/or replacing existing mainsboards and isolators;
— Upgrading existing wiring, earthing and components;
— Upgrading electrical installations to kitchens and bathrooms;
— Testing, servicing and/or replacing smoke, heat, carbon monoxide detectors;
— Replacing and/or installing new electric showers;
— External electrical maintenance and upgrading including external wall lighting, backcourt lighting and common close door entry systems;
— Replacing existing and/or installing new extractor fans;
— Plaster and plasterboard repairs and decoration;
— Common close electrical maintenance and upgrading.

2)Common procurement vocabulary (CPV)

45000000, 44000000, 44110000, 44190000, 50800000, 45310000, 45300000, 45311000, 50710000

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 1 800 000 and 2 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 10Lot title: Painterwork and Gutter Cleaning Maintenance

1)Short description

Lot 10 – Painterwork and Gutter Cleaning Maintenance
It is envisaged that call-off contracts may include;
— Painting existing windows, doors and surrounds;
— Painting existing fascias, soffits, verges, stepped verges, bargeboards etc;
— Painting existing balustrades;
— Common close decoration;
— Painting/staining existing divisional and boundary fencing;
— Painting existing clothes poles;
— Gutter and downpipe cleaning.

2)Common procurement vocabulary (CPV)

45000000, 44000000, 44111000, 44190000, 44111700, 45260000, 45420000, 44111400, 45261200, 45261221, 45431200, 45442100, 45432220,45442110, 45442180, 50800000

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 3 200 000 and 4 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6Lot title: Gas Central Heating

1)Short description

Lot 6 – Gas Central Heating
It is envisaged that call-off contracts may include;
— New central heating systems including boilers, radiators, pipework, insulation, valves, controls and associated fittings;
— Replacing existing cold water tank services with a direct cold main feed;
— Removing existing water storage tanks;
— Replacing existing hot water cylinders;
— Replacing existing gas or electric fires and surrounds;
— Plaster and plasterboard repairs;
— Decoration;
— Replacing existing extractor fans;
— New gas supplies associated with fuel switch works.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 44000000, 44111000, 44190000, 50800000, 45210000, 45330000, 45331000, 45310000, 45420000, 44115200, 44620000,45333000, 45232141, 45311000, 45331100, 45331110, 45442110

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 4 600 000 and 5 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Bathroom Replacements

1)Short description

Lot 5 – Bathroom Replacements
It is envisaged that call-off contracts may include;
— Sanitaryware, showers and fittings including pipework and electrical fittings;
— Installing new floor finishes;
— Replacing and/or repairs to existing skirting’s and other timber finishes;
— Plaster and plasterboard repairs;
— Decoration including ceramic tiling or laminate wallboard;
— Replacing existing extractor fans.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 44000000, 44111000, 44190000, 50800000, 45210000, 45421151, 45331000, 45310000, 45420000, 45300000, 44115200,44112200, 44111700, 44111400, 44620000, 45333000, 45211310, 45232141, 45311000, 45331100, 45431200, 45442100, 45442110, 45330000

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 3 000 000 and 3 700 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: External and Internal Wall Insulation

1)Short description

Lot 2 – External and Internal Wall Insulation
It is envisaged that call-off contracts may include;
— External Wall Insulation and cladding including render;
— Internal Wall Insulation and associated internal repairs to existing structures and finishes;
— Installation of new overcills;
— Replacing existing gutter and rainwater pipes in upvc or cast iron;
— Replacing and/or extending existing fascias and soffits;
— Roof and loft insulation.
Individual projects may also include replacement of existing windows and external doors, re-roofing, roof flashings, roof joinerwork, loft insulation and roof safety systems where an Association requires to combine these works on particular properties that also require External and/or Internal Wall Insulation.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 44000000, 44111000, 44190000, 50800000, 45210000, 45420000, 45260000, 44111400, 45261200, 45261221, 45442100,44111520

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Kitchen Replacements

1)Short description

Lot 4 – Kitchen Replacements
It is envisaged that call-off contracts may include;
— Replacement existing kitchen units, worktops and sinks including pipework and electrical fittings;
— Installing new floor finishes;
— Replacing and/or repairs to existing skirting’s and other timber finishes;
— Plaster and plasterboard repairs;
— Decoration including ceramic tiling;
— Replacing existing extractor fans.
Individual projects may also include replacement of existing bathrooms, boiler installations, electrical inspections and electrical works where an Association requires to combine these works on particular properties that also require Kitchen Replacements.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 44000000, 44111000, 44190000, 50800000, 45210000, 45421151, 45330000, 45331000, 45310000, 45420000, 45300000,44115200, 44112200, 44111700, 44111400, 44620000, 45211310, 45232141, 45311000, 45331100, 45331110, 45431200, 45442100, 45442110

3)Quantity or scope

Refer to attached ‘Requirements and Pre-Qualification Instructions’ Document.
Estimated value excluding VAT:
Range: between 6 300 000 and 7 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to Section Three of the Pre-Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim Payments.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the requirements and guidance detailed within the ‘Requirements and Pre-Qualification Instructions for Applicants’ document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
Refer Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer Pre-Qualification Questionniare.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 50: and maximum number 80
Objective criteria for choosing the limited number of candidates: Envisaged minimum number of five and a maximum number of eight will be invited to tender for each Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 95-171749 of 19.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:398273)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
I-Flair members take their social responsibility very seriously and are committed to delivering Community Benefits through the Property Maintenance Framework Agreement 2016-2020. Successful Tenderers, and their supply chain, will be required to support I-Flair’s aspirations and requirements relating to skills development, training and employment initiatives and other opportunities which connect to social economic and environmental considerations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts (Scotland) Regulations 2012, Part 9.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.5.2015

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