Property Management Services North Ayrshire

Property Management Services North Ayrshire

Provision of Property Management Services (Industrial Estate Portfolio).

United Kingdom-Irvine: General management consultancy services

2016/S 172-309124

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Ayrshire Council
Cunninghame House, Friars Croft
KA12 8EE
United Kingdom
Telephone: +44 1294324038
Fax: +44 1294324054
NUTS code: UK

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Property Management Services (Industrial Estate Portfolio).

Reference number: NAC/2080

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

North Ayrshire Council require to appoint a suitably qualified consultant to provide a professional property management service to manage its Industrial Estate Portfolio.

II.1.5)Estimated total value

Value excluding VAT: 275 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM33
Main site or place of performance:

North Ayrshire.

II.2.4)Description of the procurement:

North Ayrshire Council require to appoint a suitably qualified consultant to undertake the Management of the Council’s Industrial Estate Portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 25
Quality criterion – Name: Management Structure and CV’s of Key Staff / Weighting: 25
Quality criterion – Name: Programme of Work / Project Plan / Weighting: 15
Quality criterion – Name: Case Study / Experience / Weighting: 20
Quality criterion – Name: Sample Reports / Weighting: 15
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 275 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/01/2017
End: 08/01/2020
This contract is subject to renewal: yes
Description of renewals:

Option to extend annually for a further 2 years to 8.1.2022 at the discretion of the Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

For Completion by Non-UK Businesses Only:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

In relation to ESPD Q4A.2 For Service Contracts Only:

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships RICS.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

In response to ESPD Question 4B.5.1 and 4B.5.2, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10M GBP

Public Liability Insurance = 10M GBP

Professional Indemnity Insurance = 5M GBP

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In relation to ESPD Q4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Minimum level(s) of standards possibly required:

In relation to ESPD Q4D.1 Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR 2. A quality management policy authorised by their Chief Executive or equivalent and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The quality manual must include documented procedures for:

— Arrangements for monitoring quality management on an ongoing basis;

— Regularly reviewing, correcting and improving quality performance

— Ensuring that quality management is effective in reducing / preventing incidents of sub-standard delivery

— Providing workforce with appropriate quality related training

— Dealing with complaints and implementing corrective measures.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The undernoted are conditions of this tender

Quality Management Procedures.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/10/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

North Ayrshire Council have decided not to use Lots for this tender for the reason stated below:

Nature of the contract not suitable for Lots

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Non Core Community Benefits apply as per the Minimum Conditions document.

(SC Ref:460790).

VI.4)Procedures for review

VI.4.1)Review body

North Ayrshire Council
Cunninghame House, Friars Croft
KA12 8EE
United Kingdom
Telephone: +44 1294324038
Fax: +44 1294324054Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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