Property Owners Insurance Tender Cambridgeshire and Milton Keynes

Property Owners Insurance Tender Cambridgeshire and Milton Keynes

Supply of services in respect of Property Owners Insurance and Claims Management Services.

United Kingdom-Cambridge: Financial and insurance services

2018/S 117-265915

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

LGSS Insurance on behlaf of Cambridgeshire County and Milton Keynes Council
Shire Hall, Castle Street
Cambridge
CB3 0AP
United Kingdom
Contact person: Mr Mark Greenall
Telephone: +44 1223699112
E-mail: procurement@northamptonshire.gov.uk
NUTS code: UKH12Internet address(es):Main address: https://www.lgss.co.uk/about/

Address of the buyer profile: https://www.lgss.co.uk/about/

I.1)Name and addresses

Cambridgeshire County Council
Shire Hall, Castle Street
Cambridge
CB3 0AP
United Kingdom
E-mail: procurement@northamptonshire.gov.uk
NUTS code: UKH12Internet address(es):Main address: https://www.cambridgeshire.gov.uk/

Address of the buyer profile: https://www.cambridgeshire.gov.uk/business/business-with-the-council/providing-goods-and-services-to-the-council/

I.1)Name and addresses

Milton Keynes Council
Civic Offices, 1 Saxon Gate
Milton Keynes
MK9 2EJ
United Kingdom
E-mail: procurement@northamptonshire.gov.uk
NUTS code: UKJ12Internet address(es):Main address: https://www.milton-keynes.gov.uk/

Address of the buyer profile: https://www.milton-keynes.gov.uk/business/tenders-and-contracts/tender-opportunities

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.lgssprocurementportal.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.lgssprocurementportal.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cambridgeshire and Milton Keynes Council Property Owners Insurance 2018

Reference number: DN339599

II.1.2)Main CPV code

66000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cambridgeshire County Council (CCC) and Milton Keynes Council wishes to invite Tenders for the supply of services in respect of Property Owners Insurance and Claims Management Services as detailed within the tender document.

Arthur J. Gallagher Insurance Brokers has been selected to assist LGSS Insurance in the tender following a break of the existing Long Term Agreement has triggered this tender process,

Please note that this does not stop other entities of Arthur J. Gallagher Ltd bidding for the contract detailed in this notice.

Please note that any questions relating to the tender process should sent via the LGSS Procurement Portal for this project (DN339599) and the messaging system provided within that e-tendering facility: https://www.lgssprocurementportal.co.uk/

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cambridgeshire County Council Property Owners Insurance

Lot No: 1

II.2.2)Additional CPV code(s)

66515200

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

Cambridgeshire County Council (CCC) wishes to invite Tenders for the supply of services in respect of Property Owners Insurance and Claims Management Services as detailed within the tender document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority is looking for an initial long term agreement of 2 years with the option to extend for a further up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority are seeking bids for a number of options as detailed in the Invitation to Tender documentation and shall then seek to select the best option thereafter against the evaluation criteria stated within the Invitation to Tender documentation.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Milton Keynes Property Owners Insurance

Lot No: 2

II.2.2)Additional CPV code(s)

66515200

II.2.3)Place of performance

NUTS code: UKJ12

II.2.4)Description of the procurement:

Milton Keynes Council (MKC) wishes to invite Tenders for the supply of services in respect of Property Owners Insurance and Claims Management Services as detailed within the tender document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority is looking for an initial long term agreement of 2 years with the option to extend for a further up to a further 2 years

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority are seeking bids for a number of options as detailed in the Invitation to Tender documentation and shall then seek to select the best option thereafter against the evaluation criteria stated within the Invitation to Tender documentation.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants must be FCA registered.

This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.

This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

All bidders should hold a Standard and Poor’s (or equivalent rating agency) rating of BBB+ or better.

If you do not hold a financial rating from a rating agency please provide your financial statements for the past 2 years for consideration by LGSS Insurance and their broker on behalf of the authorities to confirm the following:

1) turnover: a minimum turnover of 2x the anticipated minimum contract value;

2) in addition tenderers must have a positive net worth and must be authorised by the FCA to transact general insurance business in the UK. Tenderers transacting business in the UK on a passport recognised by the FCA are also eligible to bid.

If you do not hold a financial rating from a rating agency please provide your financial statements for the past 2 years for consideration by LGSS Insurance and their broker on behalf of the authorities.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Self-certify that you have of experience of providing insurance cover for the public sector is and/or experience with providing cover for complex commercial organisations.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

LGSS Procurement Portal is available here: https://procontract.due-north.com/Opportunities/

The Authorities have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.

Potential Provider’s will need to register an account via the “LGSS eSourcing Portal” at www.lgssprocurementportal.co.uk before being able to view the full tender details.

In order to access the tender documentation, click “Find Opportunities”, then on the drop-down menu, filter by “LGSS” by clicking on “Update” to find the relevant opportunity. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.

The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

VI.4)Procedures for review

VI.4.1)Review body

Mr. P White
The Octagon, Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom
E-mail: pwhite@northamptonshire.gov.ukInternet address: https://www.lgss.co.uk/services/procurement/

VI.4.2)Body responsible for mediation procedures

Mr. P White
The Octagon, Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom
E-mail: pwhite@northamptonshire.gov.ukInternet address: https://www.lgss.co.uk/services/procurement/

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach has occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/06/2018

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