Property Safety and Security Tender

Property Safety and Security Tender

Fire Safety Equipment installation, repairs, maintenance and servicing and Security equipment e.g CCTV, Intruder Alarms, Remote Security monitoring, Security/Boundary fencing installation, repairs, maintenance and servicing where applicable and Flood Defence Barriers.

UK-Sunderland: Burglar and fire alarms

2013/S 012-015453

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Housing Consortium
Webster’s Ropery, Ropery Road, Deptford Terrace
Contact point(s): Procurement
For the attention of: c/o Dave Coope (Home Group)
SR4 6DJ Sunderland
UNITED KINGDOM
Telephone: +44 1915661000
E-mail: tracy.harrison@northern-consortium.org.uk

Internet address(es):

General address of the contracting authority: http://www.homegroup.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0605

Further information can be obtained from: Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
Contact point(s): Procurement
For the attention of: David Coope
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 7921483695
E-mail: david.coope@homegroup.org.uk
Internet address: http://www.homegroup.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
For the attention of: Dave Coope
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 7921483695
E-mail: david.coope@homegroup.org.uk
Internet address: http://www.homegroup.org.uk

Tenders or requests to participate must be sent to: Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
Contact point(s): Procurement
For the attention of: Dave Coope
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 7921483695
E-mail: david.coope@homegroup.org.uk
Internet address: http://www.homegroup.org.uk

I.2)Type of the contracting authority
Other: Housing Consortium
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Northern Housing Consortium Members

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Property Safety and Security (inc Fire Safety) for NHC.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 45 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Fire Safety Equipment installation, repairs, maintenance and servicing and Security equipment e.g CCTV, Intruder Alarms, Remote Security monitoring, Security/Boundary fencing installation, repairs, maintenance and servicing where applicable and Flood Defence Barriers.
II.1.6)Common procurement vocabulary (CPV)

31625000, 31625100, 31625200, 35111300, 35111320, 35111500, 35111510, 35111520, 39525400, 44480000, 45312100, 45343000, 45343200, 45343210, 45343220, 35120000, 35121000, 35125300, 79710000, 92222000, 50610000, 42961100, 45340000, 45342000, 34928220, 34928310, 44312000, 44313100, 42131143, 45246410, 44212382, 45246400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Quantity or scope approx up to 11.15m GBP per annum across all NHC members across all lots.
Estimated value excluding VAT:
Range: between 0 and 11 150 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 001 Lot title: Fire Alarm and Emergency Lighting Servicing, Repairs & Installations including signage

1)Short description
The servicing and any repairs of fire alarm and emergency lighting equipment including signage plus any new equipment installations for NHC members
2)Common procurement vocabulary (CPV)

31625200, 45312100, 45343000

3)Quantity or scope
Approx 1m GBP per annum across all regions and all NHC members
Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 002 Lot title: Fire Safety Equipment
1)Short description
Fire Safety Equipment covers the maintenance and servicing of Fire Extinguishers, blankets, dry risers etc and will include the replacement/installation of replacement equipment
2)Common procurement vocabulary (CPV)

35111300, 35111320, 35111500, 35111510, 35111520, 39525400, 44480000, 45343200, 45343210, 45343220

3)Quantity or scope
Approx 1m GBP pa covering all regions across NHC members
Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 003 Lot title: Property Risk Assessments
1)Short description
To carry out independent Property (inc Fire) Risk Assessments and advise NHC members of any Risk Prevention measures they need to put in place
2)Common procurement vocabulary (CPV)

90711100

3)Quantity or scope
Approx 200k GBP per annum across NHC members
Estimated value excluding VAT:
Range: between 0 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 004 Lot title: CCTV Installations and Maintenance
1)Short description
To provide a design and installation service for Closed Circuit TV equipment and maintenance support when required for NHC members
2)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 92222000

3)Quantity or scope
Approx 1m GBP per annum across NHC members
Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 005 Lot title: Door Entry System Installations, Servicing and Maintenance
1)Short description
To supply and install door-entry/access systems for NHC members and to provide servicing and maintenance support when required.
Where required, NHC members may require servicing support only for an existing door entry system
2)Common procurement vocabulary (CPV)

50610000, 42961100

3)Quantity or scope
Approx 250,000 GBP per annum
Estimated value excluding VAT:
Range: between 0 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 006 Lot title: Remote Security Monitoring Services
1)Short description
To provide a remote security centre and monitors where security officers can remotely view CCTV camera images from NHC member properties. Providers will also be expected to provide Remote Security officers to attend sites to deal with disturbances that do not require the emergency services
2)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 79710000

3)Quantity or scope
Approx 1m GBP per annum across all NHC members
Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
Selected framework providers may be expected to provide project management support to management the installation of the infrastructure i.e. additional telephone and data lines to facilitate the transfer of camera images from the NHC member site to the Central Monitoring Centre
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 007 Lot title: Integrated Fire Alarm, Emergency Lighting, Fire Equipment servicing, maintenance and installations and Fire Risk Assessment Audits
1)Short description
Some NHC members will require a single contractor to provide all of their fire alarm, emergency lighting, fire equipment servicing, maintenance, repairs and installations and if required to carry out Fire Risk Assessments in their properties
2)Common procurement vocabulary (CPV)

31625000, 31625100, 31625200, 35111300, 35111320, 35111500, 35111510, 35111520, 39525400, 44480000, 45312100, 45343000, 45343200, 45343210, 45343220, 90711100

3)Quantity or scope
Approx 1m GBP per annum across NHC members
Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 008 Lot title: Integrated Security Solutions
1)Short description
NHC members may require a single contractor to provide CCTV installation services, integrated door entry systems, integrated intruder alarm systems and integrated remote security monitoring services
2)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 79710000, 92222000

3)Quantity or scope
Approx 750000 GBP per annum across NHC members
Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 009 Lot title: Integrated Fire Prevention and Security Solutions
1)Short description
Some NHC members may require a single contractor to provide all of their Fire Alarm and Fire Equipment maintenance, installation and repair services as well as provide where applicable integrated intruder alarm, CCTV and Remote Security Monitoring services i.e. Lots 1 to 8 combined within this framework
2)Common procurement vocabulary (CPV)

31625000, 31625100, 31625200, 35111300, 35111320, 35111500, 35111510, 35111520, 39525400, 44480000, 45312100, 45343000, 45343200, 45343210, 45343220, 35120000, 35121000, 35125300, 79710000, 92222000, 90711100

3)Quantity or scope
Approx 750000 GBP per annum across NHC members
Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 010 Lot title: Intruder Alarms Servicing, Maintenance & Installations
1)Short description
To install and then maintain and as applicable, service, Intruder/Burglar Alarm for NHC members
2)Common procurement vocabulary (CPV)

35120000, 35121000

3)Quantity or scope
Approx 500k GBP per annum across NHC members
Estimated value excluding VAT:
Range: between 0 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 011 Lot title: Boundary & Security Fencing
1)Short description
To have the capability to supply and install for NHC members a range of boundary and security fencing including Balustrade Gates, Custom Designed Railings, Mesh Security Gates, Palisade Security Fencing, Bowtop Railings, Steel Gates, Welded Mesh Fencing and Timber Fencing
2)Common procurement vocabulary (CPV)

45340000, 45342000, 34928220, 34928310, 44312000, 44313100

3)Quantity or scope
Approx 200k GBP per annum
Estimated value excluding VAT:
Range: between 0 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.
Lot No: 012 Lot title: Severe Weather and Flood Defences
1)Short description
To provide a range of flood defence solutions for NHC members. These would include the potential supply and install of flood barriers and doors. Alternatively, the waterproofing of the base of existing buildings and the potential ‘re-profiling’ of the immediate surrounding landscapes to minimise the flow and rise of floodwaters.
2)Common procurement vocabulary (CPV)

42131143, 45246410, 44212382, 45246400

3)Quantity or scope
Approx 200,000 GBP per annum
Estimated value excluding VAT:
Range: between 0 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2017
5)Additional information about lots
In addition, each lot will be split into the following geographic regions
a) North East
b) North West
c) Yorkshire & Humber
d) East Midlands
e) West Midlands
f) East of England
g) Greater London
h) South East.
i) South West
j) Scotland
k) Wales
Specific volumes per region should be taken as the total projected volumes per lot divided by the number of regions as an indicative average volume per region at this stage.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Standard NHC Framework Agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract conditions will be specified within the Tender documentation for those contractors short-listed to receive the tender following the evaluation of the Pre-Qualification Questionnaires.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The specific finance and business conduct conditions and requirements will be outlined within the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details of the Contractor’s required technical capabilities will be outlined within both the Pre-Qualification questionnaire and then in more details for those contractors short-listed to receive the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 10: and maximum number 20
Objective criteria for choosing the limited number of candidates: As per the criteria identified in both the PQQ and Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
25.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Expressions of interest are only permitted via completion of the official PQQ documentation. The PQQ will be available once the Official Contract Notice has been published.
Interested parties are then requested to make their PQQ submission electronically via Home Group’s procurement opportunities portal www.housingprocurement.com. All responses should be written directly into this document electronically, saved and uploaded onto the opportunities portal.

Any queries by bidders can only be raised and dealt with through the portal. Guidance on the question process is available as detailed above. Please note that responses to questions will be distributed to all participating bidders to ensure transparency.
The Northern Housing Consortium is an independent membership organisation, operating on not-for-profit principles, which is dedicated to providing the best possible support for local authorities and housing associations throughout the UK.
(MT Ref:96759).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.1.2013

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