Provide a Managed Stores Service to Merseyside Police

Provide a Managed Stores Service to Merseyside Police

The Contractor will provide a managed service ensuring the secure storage, issue, alteration and distribution of uniform clothing, protective clothing and equipment to premises across the Force.

United Kingdom-Liverpool: Storage and warehousing services

2015/S 179-325386

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merseyside Police — Procurement Department
N/A
Police Headquarters, Canning Place
For the attention of: David Carran
L1 8JX Liverpool
UNITED KINGDOM
Telephone: +44 1517771925
E-mail: david.carran@merseyside.pnn.police.uk
Fax: +44 1517771935

Internet address(es):

General address of the contracting authority: http://www.merseyside.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/32215

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13515&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13515&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Managed Stores Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Liverpool.

NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The PCC is prepared to receive PQQ’s for the Provision of a Managed Stores Service with a proposed contract period of 2 years, commencing on 1.4.2016, with an option of 3 possible 12 month extensions. The contract is for a service provision to Merseyside Police only and will not be open to other Police Forces.
The existing stock is currently owned by the PCC and this situation will continue with any future successful Contractor. The Contractor will provide a managed service ensuring the secure storage, issue, alteration and distribution of uniform clothing, protective clothing and equipment to premises across the Force. In addition there is a requirement to provide a tailoring service, to include measuring all new recruits, alterations to uniforms and fitting of insignia. The Contractor will also be required to provide a managed printed stationery service that includes distribution to premises across the Force. The Contractor will also have responsibility for the storage and secure disposal of old or used uniform, equipment and obsolete printed stationery. Presently Body Armour management, including ordering, maintenance, fitting and recycling is provided directly by staff within the Force Procurement Department. During the period of the contract the Force may wish to transfer these functions to the successful contractor at a level of service provision and fee to be determined. A secure storage facility will be required for all uniform, equipment and printed stationery.

II.1.6)Common procurement vocabulary (CPV)

63120000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The PCC is prepared to receive PQQ’s for the Provision of a Managed Stores Service with a proposed contract period of 2 years, commencing on 1.4.2016, with an option of 3 possible 12 month extensions. The contract is for a service provision to Merseyside Police only and will not be open to other Police Forces.
The existing stock is currently owned by the PCC and this situation will continue with any future successful Contractor.
The Contractor will provide a managed service ensuring the secure storage, issue, alteration and distribution of uniform clothing, protective clothing and equipment to premises across the Force. In addition there is a requirement to provide a tailoring service, to include measuring all new recruits, alterations to uniforms and fitting of insignia.
The Contractor will also be required to provide a managed printed stationery service that includes distribution to premises across the Force.
The Contractor will also have responsibility for the storage and secure disposal of old or used uniform, equipment and obsolete printed stationery.
Presently Body Armour management, including ordering, maintenance, fitting and recycling is provided directly by staff within the Force Procurement Department. During the period of the contract the Force may wish to transfer these functions to the successful contractor at a level of service provision and fee to be determined.
A secure storage facility will be required for all uniform, equipment and printed stationery.
Estimated value excluding VAT:
Range: between 750 000 and 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The PCC is prepared to receive PQQ’s for the Provision of a Managed Stores Service with a proposed contract period of 2 years, commencing on 1.4.2016, with an option of 3 possible 12 month extensions.24.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and/or suitable performance bond or bank guarantees as felt appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms concerning financing and payment will be sent out with the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: No.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the PQQ.
Minimum level(s) of standards possibly required: Please see the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the PQQ.
Minimum level(s) of standards possibly required:
Please see the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Please see the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PCC / PD / 051

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2009/S 204-293851 of 22.10.2009

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.10.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender process will be carried out using EU-Supply Bluelight, a third party e-tendering system. In order to express an interest and potentially tender for this opportunity you must first register your company details on the following website: https://uk.eu-supply.com

There are no fees or subscription charges. Tender documentation will only be made available via EU-Supply Bluelight. There is no requirement to contact Merseyside Police Procurement Department or the Office of the Police and Crime Commissioner for Merseyside directly to express an interest in this opportunity.
Supplier contact with merseyside Police about any matter relating to this procurement must be made via the message section within EU-Supply Bluelight. No other methods of communication will receive a response. This applies to the whole period of the restricted tender process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Police and Crime Commissioner for Merseyside will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, that will be for a minimum of 10 calender days, provides time tor unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations (SI 2006 No 5) provides for aggrieved parties who have been harmed or who are at risk of harm of breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.9.2015

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