Provide A Range of Poultry Products to NHS Wales

The forthcoming contract is to provide NHS Wales with a range of poultry products including raw, chilled, raw frozen, cooked chilled and cooked frozen chicken.

United Kingdom-Cardiff: Poultry

2015/S 119-217082

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Share Services Partnership — Procurement Services (as hosted by Velindre NHS Trust)
Companies House
Contact point(s): NWSSP Proc — Central Non Medical
For the attention of: Gwilym Caroline
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903855
E-mail: caroline.gwilym@wales.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe Bro Morgannwyg University Health Board

Aneurin Bevan University Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf Health Board

Hywel Dda University Health Board

Powys Local Health Board

Velindre NHS Trust

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Poultry (Raw, chilled & Frozen) & (Cooked chilled & Frozen).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 42

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 835 000 GBP

II.1.5)Short description of the contract or purchase(s)

The forthcoming contract is to provide NHS Wales with a range of poultry products including raw, chilled, raw frozen, cooked chilled and cooked frozen chicken, and a range of turkey products.
Delivery of these products will be required as a direct delivery to NHS hospitals in Wales.

II.1.6)Common procurement vocabulary (CPV)

15112000, 15131500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 835 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract term is 2 years 6 months, with the option to extend for a further 12 months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 28.2.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one part must act as prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal — Click the ‘Click here to register’ link- Accept the terms and conditions and click ‘continue’- Enter your correct business and user details- Note the username you chose and click ‘Save’ when complete- You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender- Login to the portal with the username/password- Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier) — Click on the relevant PQQ to access the content. — Click the ‘Express Interest’ button in the ‘Actions”’box on the left-hand side of the page. — This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only)- Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’box 3. Responding to the tender- You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)- You can now use the ‘messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AW4433

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 38-064484 of 24.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to:

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsucessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limites and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s website:https://www.procurement.wales.nhs.uk/supply/terms

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.6.2015