Provide Adoption Services Across Kent

Provide Adoption Services Across Kent

The Opportunity Kent County Council is seeking to commission a Voluntary Adoption Agency to manage the adoption service for Kent.

United Kingdom-Maidstone: Social work and related services

2015/S 140-258536

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Mr Nick Saunders
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694380
E-mail: procurement.care@kent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Mr Nick Saunders
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694380
E-mail: procurement.care@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
For the attention of: Mr Nick Saunders
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694380
E-mail: procurement.care@kent.gov.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Mr Nick Saunders
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694380
E-mail: procurement.care@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Social protection
Other: social services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS14 114 — Adoption Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Opportunity Kent County Council is seeking to commission a Voluntary Adoption Agency to manage the adoption service for Kent. Further background and technical information can be found within the tender documentation. Background Kent County Council (the council) is the largest county council in England covering an area of 3 500 km². It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. Specialist Children’s Services is located within the Social Care, Health and Well-being Directorate of Kent County Council. Specialist Children’s Services are responsible for the safeguarding, health, and welfare of the most vulnerable children and young people including those aged up to 25 with learning difficulty or disabilities. The purpose of the Division is to deliver positive outcomes for Kent’s children, young people and their families. The Council is seeking to commission the establishment of a new Voluntary Adoption Agency in Kent within a reasonable timeframe to provide the services outlined within the service specification, via a new VAA, which is defined as the Council’s Adoption Service. The specified service comprises of five elements as follows; The services to be directly delivered under this Agreement are:- 1. Recruitment & Assessment of Adopters 2. Adoption Panels 3. Family Finding 4. Post Adoption Support 5. Non-Agency Adoption Recruitment & Assessment of Adopters To provide a recruitment and assessment service for prospective adopters, including any required support and training to enable them to be prepared for adoption. Adoption Panels The mechanism for ensuring that the best interests of the child are safeguarded and that applicants are treated fairly, and that decision making is consistent. Family Finding A service for identifying suitable and matching family(ies) for children so that a safe and secure environment is provided so that they can thrive. Post Adoption Support Adoption support includes any support likely to be required for an adoptive placement to endure through to adulthood and is applicable to both existing and new situations. Non-Agency Adoption A service regarding adoptions which have not been arranged by the local authority. Expression of Interest and Tender Process Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Register Interest’ button located at the bottom of this webpage. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest. You will then be emailed an invitation to submit a tender. Further guidance regarding how to use this portal can be found attached to the bottom of this advert. Indicative Procurement Timetable Deadline to submit requests for clarification via the Pro Contract Discussion facility: 12:00 on 10.8.2015; Deadline for Tender Responses: 12:00 on 17.8.2015; Commencement of Tender Evaluation Period (including Post-Tender Clarification): commencement from 18.8.2015; Pre-Award Clarification Meeting: w/c 7.9.2015 (date TBC with preferred Provider); Publication of Decision to Award: w/c 14.9.2015; Standstill Period: end date anticipated 28.9.2015; Contract Award: w/c 28.9.2015; Issue Contract documentation for signature: After 5.10.2015; Contract Commencement Date: The contract commencement date will be agreed with the Council’s preferred Provider. Questions and Communication Please direct all questions and communication through the Kent Business Portal via the discussions facility. Further guidance can be can be found within the guide located at the bottom of this page.

II.1.6)Common procurement vocabulary (CPV)

85300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Opportunity Kent County Council is seeking to commission a Voluntary Adoption Agency to manage the adoption service for Kent. Further background and technical information can be found within the tender documentation. Background Kent County Council (the council) is the largest county council in England covering an area of 3 500 km². It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. Specialist Children’s Services is located within the Social Care, Health and Well-being Directorate of Kent County Council. Specialist Children’s Services are responsible for the safeguarding, health, and welfare of the most vulnerable children and young people including those aged up to 25 with learning difficulty or disabilities. The purpose of the Division is to deliver positive outcomes for Kent’s children, young people and their families. The Council is seeking to commission the establishment of a new Voluntary Adoption Agency in Kent within a reasonable timeframe to provide the services outlined within the service specification, via a new VAA, which is defined as the Council’s Adoption Service. The specified service comprises of five elements as follows; The services to be directly delivered under this Agreement are:- 1. Recruitment & Assessment of Adopters 2. Adoption Panels 3. Family Finding 4. Post Adoption Support 5. Non-Agency Adoption Recruitment & Assessment of Adopters To provide a recruitment and assessment service for prospective adopters, including any required support and training to enable them to be prepared for adoption. Adoption Panels The mechanism for ensuring that the best interests of the child are safeguarded and that applicants are treated fairly, and that decision making is consistent. Family Finding A service for identifying suitable and matching family(ies) for children so that a safe and secure environment is provided so that they can thrive. Post Adoption Support Adoption support includes any support likely to be required for an adoptive placement to endure through to adulthood and is applicable to both existing and new situations. Non-Agency Adoption A service regarding adoptions which have not been arranged by the local authority. Expression of Interest and Tender Process Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Register Interest’ button located at the bottom of this webpage. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest. You will then be emailed an invitation to submit a tender. Further guidance regarding how to use this portal can be found attached to the bottom of this advert. Indicative Procurement Timetable Deadline to submit requests for clarification via the Pro Contract Discussion facility: 12:00 on 10.8.2015; Deadline for Tender Responses: 12:00 on 17.8.2015; Commencement of Tender Evaluation Period (including Post-Tender Clarification): commencement from 18.8.2015; Pre-Award Clarification Meeting: w/c 7.9.2015 (date TBC with preferred Provider); Publication of Decision to Award: w/c 14.9.2015; Standstill Period: end date anticipated 28.9.2015; Contract Award: w/c 28.9.2015; Issue Contract documentation for signature: After 5.10.2015; Contract Commencement Date: The contract commencement date will be agreed with the Council’s preferred Provider. Questions and Communication Please direct all questions and communication through the Kent Business Portal via the discussions facility. Further guidance can be can be found within the guide located at the bottom of this page.
Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1663
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.8.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.7.2015

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