Provide Arboricultural Works to East Renfrewshire Council

Provide Arboricultural Works to East Renfrewshire Council

The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road.

United Kingdom-Giffnock: Tree-maintenance services

2016/S 224-408337

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Telephone: +44 1415778590
E-mail: sandra.bisset@eastrenfrewshire.gov.uk
Fax: +44 1415773091
NUTS code: UKM35
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Arboricultural Works.

Reference number: CE 16 17 017

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises. The contracts awarded from this tender exercise shall be awarded on a ranked basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring Contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.

II.1.5)Estimated total value

Value excluding VAT: 1 095 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM35

II.2.4)Description of the procurement:

The tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Emergency Response / Weighting: 15
Quality criterion – Name: Equipment / Weighting: 10
Quality criterion – Name: Experience/Knowledge / Weighting: 10
Quality criterion – Name: Health & Safety / Weighting: 15
Quality criterion – Name: Training / Weighting: 10
Quality criterion – Name: Aboriculture Qualifications / Weighting: 10
Quality criterion – Name: Project Delivery Competence / Weighting: 5
Quality criterion – Name: Removal of Wood/Trees from Site / Weighting: 5
Quality criterion – Name: Sustainability / Weighting: 5
Quality criterion – Name: Fair Working Practices / Weighting: 5
Quality criterion – Name: Risk Assessment / Weighting: 10
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 095 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 months until 28.2.2021.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contracts awarded from this tender exercise shall be awarded on a ranked basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring Contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Financial Standing.

To establish the financial standing of a potential Tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

For the avoidance of doubt, the Council will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not register on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date — failure to do so will result in rejection of your submission.

Insurance Requirements.

East Renfrewshire Council require the following insurance levels to be held;

— Employers Liability Insurance held. Minimum level of cover GDP 5 000 000.

— Public & Product Liability Insurance held. Minimum level of cover GDP 10 000 000.

Where an Applicant does not have adequate cover, and in order to remain in the exercise, confirmation must be received that the level of cover will be increased. It will be a condition of award of contract that the level of Insurance is increased to the minimum stated and maintained throughout the period of the contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Relevant examples of previous services or supplies:

Tenderers will be required to provide a max of 3 previous examples of supplies or services carried out in the past three years that they deem appropriate to demonstrate that they have the relevant experience to deliver the supplies or services as described in part II.2.4 of the OJEU Contract Notice.

Quality management procedures

The tenderer must have the following:

The tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

Or

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Environmental management systems or standards

The tenderer must have the following:

The tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Or

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

Health and safety procedures

The tenderer must have the following:

The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

or

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/12/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/12/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Option to extend for a further 12 months, thereafter new tender procurement will be advertised through Public Contracts Scotland.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Bidders responding to this opportunity must note that information contained within the Tender Information Pack is a condition of contract. If you respond to this opportunity it will be taken that you have read and agree to all information contained within the pack. If at a later point you advise you cannot comply the Council reserves the right to remove you from the contract. Tender Pack can be found in the supplier attachment area of PCS-Tender portal.

Compliance with Freedom of Information Scotland Act (2002)

Third Party Compliance

NPTC — National Proficiency Test Council

Please note the contract value for 36 month period is estimated at GDP 1 095 000 however should the option to extend for a further 12 months the estimated contract value at GDP 1 460 000.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7040. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders responding to this opportunity will be required to confirm their compliance with the following in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation.

East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the Council has an interest. Community benefits should improve the economic, social or environmental wellbeing of the area. Under this contract the successful Contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy. .

Tier 1. Targeted recruitment and training for priority employability groups.

Tier 2. Work experience placements for the same target groups.

Tier 3. Curriculum support for schools and those on employability pathways.

Tier 4. Community Enhancement for community groups and projects.

Tier 5. Small and Medium Enterprises and Social Enterprise Organisations supply chain support.

Based on the value and term of contract being offered the Council expects you to meet a minimum of 5 Community Benefits points (please see attached supplier guidance document for further information on this). If you are successful in the award of this contract you will be required to communicate / meet with Lorna Wallace, Community Benefits Lead to finalise the benefits that you are offering under this contract and agree on a method statement and monitoring arrangements.

You are asked to confirm that you are in agreement to meeting the Community Benefit points allocated above should you be successful in the award of this contract.

(SC Ref:471187).

VI.4)Procedures for review

VI.4.1)Review body

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Telephone: +44 1415778590
Fax: +44 1415773091Internet address:http://www.eastrenfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/11/2016

 

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