Provide Architectural Design Services for Seafront Museum

Provide Architectural Design Services for Seafront Museum

Southend Borough Council seeks to commission an experienced and qualified Architect-led design team with outstanding design and detailing skills to take forward the Seafront Museum Project in Southend-on-Sea.

United Kingdom-Southend-on-Sea: Architectural design services

2016/S 059-098854

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southend-on-Sea Borough Council
Corporate Procurement, Civic Centre (5th Floor), Victoria Avenue
Southend-on-Sea
SS2 6ER
UNITED KINGDOM
E-mail: procurementadvisors@southend.gov.uk
NUTS code: UKH31Internet address(es):Main address: http://www.southend.gov.uk/

Address of the buyer profile: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Southend Seafront Museum.

Reference number: A6TC-CL4C7C

II.1.2)Main CPV code

71220000

II.1.3)Type of contract

Services

II.1.4)Short description:

Southend Borough Council seeks to commission an experienced and qualified Architect-led design team with outstanding design and detailing skills to take forward the Seafront Museum Project in Southend-on-Sea.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71242000
71320000
71420000

II.2.3)Place of performance

NUTS code: UKH31

II.2.4)Description of the procurement:

Southend Borough Council is seeking to bring together an experienced and appropriately qualified Architect-led design team with outstanding design and detailing skills to take forward the Seafront Museum Project in Southend-on-Sea. RIBA stages A to D under the RIBA Outline Plan of Work 2007 have been completed. The project received Conditional Planning Permission on 18.7.2012 (Application Number 12/00317/BC3M), and the permission has been enacted through the completion of stabilisation works.

The seafront museum proposal incorporates the following uses:

— 10 023m2 Museum (Class D1);

— 392m2 Planetarium (Class D1) and multi-function space;

— 598m2 Restaurant (Class A3);

— 257m2 Café (Class A3);

— 377m2 Museum shop and retail (Class A1);

— 8 701m2 230 space Multi-storey car park — for use by visitors to museum and seafront.

All submitted planning drawings and reports will be made available to the successful team. However, the scheme will need to be modelled and designed in BIM Level 2 which has not been completed as part of the Stage D design.

The build cost is estimated to be in the range 35 000 000 GBP-40 000 000 GBP, inclusive of VAT where applicable.

The design team should consist of Architect as Lead Design Consultant; Structural Engineer; Mechanical and Electrical Engineer; Landscape Architect; Acoustics Engineer; Access Consultant; Fire Engineer; museum design advisor and any other disciplines required to successfully develop the design to the end of RIBA Plan of Work 2013 Stage 4 (Technical Design). The design team will be responsible for commissioning all surveys and specialist advice required in order to complete the technical design to a level that the scheme may be tendered for construction.

It is planned that the scheme will be taken forward in 2 construction phases. Phase 1 will include the car park and other elements aligned with the car park floors. Phase 2 will then incorporate the core museum elements alongside the restaurant, café and planetarium. The technical design must, therefore, enable the scheme to be delivered in these phases whilst adhering to the approved planning permission.

The initial appointment will be to the end of RIBA Plan of Work Stage 4 (Technical Design) at which stage the Client will undertake a Gateway Review of the project. Should Phase 1 of the project then be taken forward the design team would be retained through to RIBA Plan of Works 2013 Stage 7.

It is envisaged that the building procurement will use the JCT Standard Building Contract with Quantities although this will be subject to review during the Technical Design Stage.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial appointment will be to the end of RIBA Plan of Work Stage 4 (Technical Design) at which stage the Client will undertake a Gateway Review of the project. Should Phase 1 of the project then be taken forward the design team would be retained through to RIBA Plan of Works 2013 Stage 7. This will increase the estimated value of the advanced design works between 1 000 000 GBP-2 000 000 GBP.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial appointment will be to the end of RIBA Plan of Work Stage 4 (Technical Design) at which stage the Client will undertake a Gateway Review of the project. Should Phase 1 of the project then be taken forward the design team would be retained through to RIBA Plan of Works 2013 Stage 7.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As outlined in the Expression of Interest and Qualification documents which will be available as indicated through our e-tendering system at:https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

You can register before the tender is published under the relevant category codes but will not be able to see the opportunity until it is published.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

A qualified Architect(s) will be required as the Lead Design Consultant.

III.2.2)Contract performance conditions:

As outlined in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/05/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/05/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Southend Borough Council is seeking to bring together an experienced and appropriately qualified Architect-led design team with outstanding design and detailing skills to take forward the Seafront Museum Project in Southend-on-Sea. RIBA stages A to D under the RIBA Outline Plan of Work 2007 have been completed. The project received Conditional Planning Permission on 18.7.2012 (Application Number 12/00317/BC3M), and the permission has been enacted through the completion of stabilisation works.

The seafront museum proposal incorporates the following uses (to be confirmed through the contract period):

Construction Phase 1:

— 8 701m2 230 space Multi-storey car park — for use by visitors to museum and seafront;

— 377m2 Museum shop and retail (Class A1).

Construction Phase 2:

— 10 023m2 Museum (Class D1);

— 392m2 Planetarium (Class D1) and multi-function space;

— 598m2 Restaurant (Class A3); and

— 257m2 Café (Class A3).

All submitted planning drawings and reports will be made available to the successful team. However, the scheme will need to be modelled and designed in BIM Level 2 which has not been completed as part of the Stage D design.

The build cost is estimated to be in the range 35 000 000 GBP-40 000 000 GBP, inclusive of VAT where applicable.

The design team should consist of Architect as Lead Design Consultant; Structural Engineer; Mechanical and Electrical Engineer; Landscape Architect; Acoustics Engineer; Access Consultant; Fire Engineer; museum design advisor; and any other disciplines required to successfully develop the design to the end of RIBA Plan of Work 2013 Stage 4 (Technical Design). The design team will be responsible for commissioning all surveys and specialist advice required in order to complete the technical design to a level that the scheme may be tendered for construction.

It is planned that the scheme will be taken forward in 2 construction phases. Phase 1 will include the car park and other elements aligned with the car park floors. Phase 2 will then incorporate the core museum elements alongside the restaurant, café and planetarium. The technical design must, therefore, enable the scheme to be delivered in these phases whilst adhering to the approved planning permission.

The initial appointment will be to the end of RIBA Plan of Work Stage 4 (Technical Design) at which stage the Client will undertake a Gateway Review of the project. Should Phase 1 of the project then be taken forward the design team would be retained through to RIBA Plan of Works 2013 Stage 7.

It is envisaged that the building procurement will use the JCT Standard Building Contract with Quantities although this will be subject to review during the Technical Design Stage.

(MT Ref:170775).

VI.4)Procedures for review

VI.4.1)Review body

Southend-on-Sea Borough Council
Corporate Procurement, Civic Centre (5th Floor), Victoria Avenue
Southend-on-Sea
SS2 6ER
UNITED KINGDOMInternet address:http://www.southend.gov.uk/

VI.4.2)Body responsible for mediation procedures

Southend-on-Sea Borough Council
Corporate Procurement, Civic Centre (5th Floor), Victoria Avenue
Southend-on-Sea
SS2 6ER
UNITED KINGDOM
E-mail: procurementadvisors@southend.gov.uk
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/03/2016

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