Provide Back Office Functions to South of England Procurement Services

Provide Back Office Functions to South of England Procurement Services

To streamline, improve and deliver greater efficiencies to a call off authority’s operational functions depending on its needs and requirements.

United Kingdom-Southampton: Accounting services

2017/S 113-227693

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South of England Procurement Services (SoEPS)
Unit 18, Solent Industrial Estate, Hedge End, Hampshire
Southampton
SO30 2FY
United Kingdom
Contact person: Annas Arshad
E-mail: annas.arshad@soeprocurement.nhs.uk
NUTS code: UK
Internet address(es):Main address: http://soeprocurement.nhs.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/soepsprovider/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/soepsprovider/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Back Office Functions.

Reference number: F10749

II.1.2)Main CPV code

79211000

II.1.3)Type of contract

Services

II.1.4)Short description:

South of England Procurement Services (SoEPS) (‘the Trust’) intends to establish a framework to provide a range of NHS back office services, including financial, procurement and payroll services, to itself and for the benefit of other public bodies. The Trust considers that the proposed framework agreement will enable the wider public sector to benefit from a streamlined services delivery approach. The Trust also believes that this proposed framework agreement offers a fantastic opportunity to assist those authorities who are under increased pressure to move to greater use of shared and outsourced arrangements as a means to reduce spending.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Finance and Accounting Services

Lot No: 1

II.2.2)Additional CPV code(s)

79200000
79999200
79211100
79222000
72212440
79412000
79211000
66172000
79410000
79999000
66170000
79210000
72232000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of financial services and associated systems to support Public bodies in the operational delivery of its financial duties. Lot 1 includes the following services: — Accounts Payable; — Accounts Receivable; — Treasury Management; — Financial Accounting (Balance Sheet control); — Integrated Financial and Procurement System including: — General Ledger; — Purchase; — Sales; — Procurement; — Fixed Assets; — Budgeting and Forecasting; — System Support; — VAT services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A further 2 year extension is possible.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Procurement Services

Lot No: 2

II.2.2)Additional CPV code(s)

79418000
79211120
79994000
72221000
48490000
72212490
79211200

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of a strategic procurement service to enable and assist the call authority to maximise its purchasing powers whilst remaining compliant with its internal policies (including procurement policies), guidance from the Department of Health and relevant EU Legislation. This will include the development of procurement work plan, analysis of spend data, accessing frameworks and the creation of contracts. Lot 2 will include the provision of a transactional procurement service that provides support to operational staff in sourcing items as well as producing and issuing purchase order numbers. The service will also provide product catalogues to enable the efficient ordering of common items along with the benefit of rich data that this provides. Lot 2 includes the following services: — Strategic Procurement; — Transactional Procurement; — Materials Management.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A further 2 year renewal is available.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Payroll Pensions and Recruitment Services

Lot No: 3

II.2.2)Additional CPV code(s)

79631000
75100000
79600000
79610000
48451000
48450000
79211110

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of a Consultancy as well as payroll services and recruitment administration services. Payroll services include the processing of payment to staff and employees in line with a call off authority’s payroll process and requirements. Recruitment administration services offers support to the call off authority’s recruitment process including the advertisement of the authorised vacancies and affording administrative support to facilitate the recruitment process. Lot 3 includes the following services: — Payroll Service (including use of Electronic Staff Record (ESR) to correctly pay substantive and bank staff on a monthly basis). — Processing of: — Time and Attendance; — Expenses; — Starters; — Leavers; — Changes; — Absence. — Recruitment Administration (including the appropriate posting of advertisements for vacancies, working with managers to run the recruitment process, responding to queries from applicants, issuing relevant letters to applicants, obtain references, carry out ID checks and track active vacancies).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A further 2 year extension is possible.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Business Intelligence and Data Warehousing Services

Lot No: 4

II.2.2)Additional CPV code(s)

72212482
72300000
72212420
72212441
72317000
72310000
72212422
72311100
48614000
48482000
48480000
72212490
72212442

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of a Consultancy Service as well as Business Intelligence and Data Warehousing solutions, in particular the potential to develop products and services which will enable NHS bodies to streamline, improve and deliver greater efficiencies to a call off authority’s operational functions depending on its needs and requirements, for example; to develop a system or solution which links the Financial and Non-Financial information and in turn provides detailed reporting to enable it to intelligently manage its business. Lot 4 includes the following services: — Business Intelligence (including Reporting); — Service Line Reporting; — Patient Level Costing; — Data Warehousing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A further 2 year extension is possible.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
In the case of framework agreements, provide justification for any duration exceeding 4 years: None.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2017
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/07/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 04/09/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

South of England Procurement Services (SoEPS)
Unit 18, Solent Industrial Estate, Hedge End, Hampshire
Southampton
SO30 2FY
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/06/2017

 

Related Posts

Pension Administration and Pensioners Payroll and Employee Payroll Tender

VAT Advisory Services Contract

Data Analysis Services Framework

To Supply and Support Data Collection Portal to Bank of England

Tender to Supply Cloud Based HR and Payroll System

Enjoyed this post? Share it!