Provide Bookbinding Services to Houses of Parliament

Provision of Binding and Conservation Services to the Houses of Parliament.

United Kingdom-London: Bookbinding and finishing services

2016/S 096-172654

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home
For the attention of: Business Support Team
SW1P 3JA London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FWK1094-Provision of Binding and Conservation Services to the Houses of Parliament.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 392 800 GBP

II.1.5)Short description of the contract or purchase(s)

The House of Commons and the House of Lords require binding and conservation services. Due to the nature of the hard copy material held by both Houses of Parliament the requirements are varied. These will include: cover binding and rebinding of books in full buckram (both split board and cased style); binding and rebinding in leather; conservation work, which may need specialist treatment of material or breaking down of material and making a facsimile copy of these items; printing to archival standard of some parliamentary publications required for long-term access. In addition, there is a regular requirement for the binding of House of Commons and House of Lords Parliamentary Debates and 2 sets of Sessional Papers, of both Houses, comprising Bills, House Papers and Command Papers, produced during a session (parliamentary year).
Binding of printed acts on Vellum is out of scope for this framework.

II.1.6)Common procurement vocabulary (CPV)

79971000, 92510000, 22993000, 79971200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: General Binding

1)Short description

First time binds and rebinds of volumes in buckram in either soft or hardback casing which may require embossing, spine tooling, colour blocking or lettering pieces. Also includes a regular requirement for the binding of Library copies of House of Commons and House of Lords Parliamentary Debates, House of Commons Journals and 2 sets of Sessional Papers, of both Houses, comprising Bills, House Papers and Command Papers, produced during a session (parliamentary year).
In addition there may be a requirement for making periodical folders from Perspex and buckram, and making archival acid-free slipcases for rare or fragile books.

2)Common procurement vocabulary (CPV)

79971000, 92510000, 79971200

3)Quantity or scope

Estimated value excluding VAT: 236 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Hansard

1)Short description

There will be a regular requirement to bind the House of Commons and House of Lords Hansard business copies. For the House of Commons Hansard there will be approximately 15 volumes a year, including a smaller pagination Sessional Index. For the House of Lords Hansard there will be approximately 8 to 15 volumes a year. The content for each volume will generally be supplied evenly over the year.

2)Common procurement vocabulary (CPV)

79971000, 92510000, 79971200

3)Quantity or scope

Estimated value excluding VAT: 80 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Specialist Binding

1)Short description

Conservation of damaged publications in either leather or buckram; first time binds in leather both of which may require embossing or tooling and lettering pieces; copying, completely recreating entire volumes true to the original content and binding. Also includes a regular requirement for the binding of Library copies of House of Lords Parliamentary Debates.

2)Common procurement vocabulary (CPV)

79971000, 92510000, 79971200

3)Quantity or scope

Estimated value excluding VAT: 16 800 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Printing for Archival or Conservation Purposes

1)Short description

The Authority may require printing services for archival purposes for a range of parliamentary publications. Printing for archival purposes may be required for an archival series publication or a one-off publication that will be archived.

2)Common procurement vocabulary (CPV)

22993000, 92510000

3)Quantity or scope

Estimated value excluding VAT: 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FWK1094

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Invitation to Tender (ITT) documentation will be accessible at the following website http://in-tendhost.co.uk/parliamentuk

To access these documents select the tender reference FWK1094 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the In-Tend help-desk via email: support@in-tend.com or call +44 (0)844 272 8810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this tender prior to the closing date of 12:00 noon 17.6.2016. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.5.2016

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