Provide Catering Services at the David Ross Sports Village

Provide Catering Services at the David Ross Sports Village

We are now looking for a supplier to run, as a concession Contract, the Catering Services at the Sports Village Café.

United Kingdom-Nottingham: Catering services

2016/S 041-067809

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Nottingham
Kings Meadow Campus, Lenton Lane
Contact point(s): https://www.in-tendhost.co.uk/Universityofnottingham/
For the attention of: E-mail: nicola.penn@nottingham.ac.uk
NG7 2NR Nottingham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://www.nottingham.ac.uk

Address of the buyer profile: https://www.in-tendhost.co.uk/Universityofnottingham/

Electronic access to information: https://www.in-tendhost.co.uk/Universityofnottingham/

Electronic submission of tenders and requests to participate: https://www.in-tendhost.co.uk/Universityofnottingham/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Catering Services at the New David Ross Sports Village.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Procurement documentation can be accessed from https://www.in-tendhost.co.uk/Universityofnottingham/

The University of Nottingham’s Strategy 2020 sets out a vision of excellence in education and student life. The University’s Strategy for Sport supports this vision with the aim of delivering an outstanding student sporting offer for all and establishing the University as a first choice for students looking to combine a top quality education and an excellent sporting experience. Therefore the development of a new sports facility is key to delivering the vision for sport and also contributing to the University’s 2020 Strategy. The new sports facility looks to provide an environment which will attract the best athletes but also provide a setting in which students of all abilities will be inspired to achieve their sporting potential.
The new sports facility is due to open in September 2016.
We are now looking for a supplier to run, as a concession Contract, the Catering Services at the Sports Village Café as set out in this tender. The Supplier will also be required to provide CAPX to carry out the full fit-out of the Café and provide hospitality catering to the Sports Village as detailed in the tender documents.

II.1.6)Common procurement vocabulary (CPV)

55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To support the University’s vision for the Sports Village, the University are looking for a Caterer that is able to a) fully manage and take on all responsibilities relating to running the Sports Café on a Concession Contract basis, at no cost to the University and provide the necessary services as set out in the tender, b) provide up front capital investment (to fund a full kitchen fit-out; café branding and fit-out; outdoor seating and all catering equipment and catering consumables etc.; c) carry out all works relating to the full fit-out of the Café area; d) provide a return back to the University and e) provide hospitality within the café area and other hospitality services as may be requested.

II.2.2)Information about options

Options: yes
Description of these options: Options available to extend the Contract for up to a further 5 year period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of the information provided in response to the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of Questionnaires and various other tender documents. Any supplier may be disqualified who is a) bankrupt or is being wound up, whose affairs are being administered by the Court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under National Laws and Regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the Court or for an arrangement with creditors or is the subject of any other similar proceedings under National Laws or Regulations;
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
Minimum level(s) of standards possibly required: As contained in the Questionnaires and various other tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC NP ITT/756/16

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.4.2016 – 12:00

Place:

Electronically via web based portal

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of the University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5-10 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All correspondence and expressions of interest relating to this project must be made through the University of Nottingham e-tendering website:https://in-tendhost.co.uk/universityofnottingham/

The UoN reserves the right to cancel the tender process at any stage. The UoN does not accept any liability for costs incurred in tendering.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The UoN will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2016

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