Provide Catering Services to South Staffordshire Council

Provide Catering Services to South Staffordshire Council

The contract offered covers the scope for the provision of all catering services within the offices.

United Kingdom-Coldsall: Catering services

2015/S 170-309887

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Staffordshire Council
Wolverhampton Road
Contact point(s): The Litmus Partnership
WV8 1PX Coldsall
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.sstaffs.gov.uk

Electronic access to information: http://www.litmuspartnership.co.uk/project/south_staffordshire_council

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of catering services to South Staffordshire Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: South Staffordshire Council, Codsall, South Staffordshire,United Kingdom.

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract being tendered is for 3 years in duration from 1.1.2016 until 31.12.2018.
The contract offered covers the scope for the provision of all catering services within the offices, which currently includes an all-day dining and café service, all hospitality and free issue requirements.

II.1.6)Common procurement vocabulary (CPV)

55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council Offices at Codsall are the administrative headquarters of South Staffordshire Council, who strive to make South Staffordshire a safer and healthier place to live, work and visit with prosperous villages, thriving communities and a high quality environment.
The Catering facility provides a service for staff, members, visitors and the public, but as the current period of tenure is reaching its conclusion, it is now time to review the existing operation with a view to further developing its potential, whilst maintaining a high quality service which is tailored to optimise customer appeal, is consistent and financially viable.
The key objective of this tender is to further develop and improve the service offering, to ensure that the catering service represents value for money and considers the Council’s Sustainable and Ethical Procurement Policy, whilst achieving a high quality service.
With this in mind, we are seeking proposals from potential service partners who will work with the Council, in developing the service and who will bring their own specific expertise and flair to achieving this goal.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximately 350 employees working on site, plus elected members, Council visitors and the general public, with a focus on exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The Council would wish the successful contractor to review the current services offered and make recommendations accordingly.
The contract being tendered is for 3 years in duration from 1.1.2016 until 31.12.2018 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Council a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with South Staffordshire Council for the duration of this contract.
The contract offered covers the scope for the provision of all catering services within the offices, which currently includes an all-day dining and café service, all hospitality and free issue requirements. Hospitality will be charged based on consumption and at net food cost.
Whilst the Council prioritises value for money as a key objective of the Competitive Tender Process, they are not obliged to accept the lowest price.
The value of the current contract (2014/15) is approximately:
— Cash sales 69 000 GBP
— Care Homes 6 000 GBP
— Hospitality 25 000 GBP
— Vending 2 500 GBP
— Total 102 500 GBP
South Staffordshire Council expects the successful contractor to enable the continued development of catering, through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site.
As a Council who are continually seeking ways to improve and develop the ethos and environment for their employees, elected members, visitors and the general public, to give them the facilities they deserve and need, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Grounds for mandatory rejection (ineligibility)– questions are stated in the Pre-Qualification Questionnaire.
Mandatory and discretionary exclusions for non-payment of taxes etc. — questions are stated in the Pre-Qualification Questionnaire.
Discretionary grounds for rejection — questions are stated in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 600 000 GBP (six hundred thousand pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc.) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health and Safety Policy — Tenderers shall have a robust Health and Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover — 10 000 000 GBP (ten million pounds sterling)
Employers Liability Cover — 10 000 000 GBP (ten million pounds sterling)
Professional Indemnity Cover — 1 000 000 GBP (one million pounds sterling)
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.10.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:http://www.litmuspartnership.co.uk/project/south_staffordshire_council

The closing date for receipt of the Pre-Qualification Questionnaire is 12:00, 2.10.2015. Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.8.2015

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