Provide Community Short Breaks – Holiday Clubs

Provide Community Short Breaks – Holiday Clubs

Hertfordshire County Council is tendering for Community Short Break Services to run Holiday Clubs across Hertfordshire for children and young people aged 5-19 years with disabilities who reside in Hertfordshire.

United Kingdom-Hertford: Health and social work services

2015/S 184-334388

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Pegs Lane
Contact point(s): Strategic Procurement Group
For the attention of: Stephen Madden
SG13 8DE Hertford
UNITED KINGDOM
Telephone: +44 1438843955
E-mail: stephen.madden@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HCC — 09/15 — Provision of Community Short Breaks — Holiday Clubs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 425 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hertfordshire County Council is tendering for Community Short Break Services to run Holiday Clubs across Hertfordshire for children and young people aged 5-19 years with disabilities who reside in Hertfordshire. These services are required to be delivered throughout the day/week during the Hertfordshire school holidays. Service Users and their families should be provided with School Holiday services providing full coverage throughout the school holiday. The Provider is encouraged to build on commissioned provision by developing further services purchased directly by parents / carers such as wrap around childcare for working families, sibling activities etc. and these should be paid for at cost or subsidised through other funding / charitable grants / partnerships.
The Service provided should be for a minimum of 4 hours in duration (unless otherwise agreed with the Service Users and their families) and the length that the Service User attends for should be flexible around theirs and their family’s needs.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85312110, 92000000, 92320000, 55243000, 85320000, 85312120, 80310000, 98000000, 98133110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework Agreement will be split into the following Lots. Tenderers are invited to bid to for one Lot, several Lots or all Lots listed below.
Further information can be found in the Service Specification.
— Lot 1 — Broxbourne;
— Lot 2 — Dacorum;
— Lot 3 — East Herts;
— Lot 4 — Hertsmere;
— Lot 5 — North Herts;
— Lot 6 — St Albans;
— Lot 7 — Stevenage;
— Lot 8 — Three Rivers;
— Lot 9 — Watford;
— Lot 10 — Wel/Hat.
Estimated value excluding VAT:
Range: between 1 and 425 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 6.7.2016. Completion 5.7.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the response document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the response document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the response document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the response document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the response document.
Minimum level(s) of standards possibly required: As per the response document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the response document.
Minimum level(s) of standards possibly required:
As per the response document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC1508267

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Tender Process:
This tender is a one stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by the Closing date and time Tender Bids cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.
The Council uses an e-Tendering system and has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.

To participate in this tender you will need to go into http://www.supplyhertfordshire.uk/

and follow the on-screen guidance and register or log in.
This procurement is a one stage process. If you wish to be considered as a Bidder then you must complete and submit a Bid through the In-Tend system by the due date shown in the Indicative Timetable above. Bids cannot be uploaded after the closing date/time.
Tenders must be completed and submitted electronically by the due date stated in the system. The Table above gives an indicative timetable. When submitting please ensure that you have read and understood all the necessary documentation and provided all the information requested.
Bidders must ensure that any online documents can be accessed and ensure that a response to this invitation is submitted prior to the closing date and time. Please make sure you have submitted your completed response as the Council will not be held accountable for any errors made by a Bidder in submitting your completed response. The In-Tend system does not permit Bids to be submitted after the closing time and date.
Bidders are advised to ensure they allow sufficient time to submit their Bids prior to the due date and time to ensure any issues with uploading the documents can be resolved before the Project closes.
Communication with the Council (or Buyer within In-Tend)
The In-Tend system enables questions and answers (if any) to be exchanged via the e-mail Correspondence area in the eTendering system. All clarification questions, no matter what the nature, must be submitted using this method. All such questions must be received by the date specified in (Timetable) above. Questions received after the deadline may not be answered.
However if questions are deemed to be of relevance to other Bidders the question and answer will be transmitted via the In-Tend system to all Bidders
The Council has provided a dedicated supplier guide located on the Supply Hertfordshire In-Tend site or by clicking the following link:

https://in-tendhost.co.uk/supplyhertfordshire/aspx/BuyerProfiles

If you are experiencing problems with the system In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via e-mail support@in-tend.com or telephone +44 1144070065 for any website / technical questions Monday to Friday 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council‘s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please see VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.9.2015

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