Provide Data Services to UK Hydrographic Office

Provide Data Services to UK Hydrographic Office

The authority requires third party capability to assess and reuse incoming source data in compilation, verification and validation.

United Kingdom-Taunton: IT services: consulting, software development, Internet and support

2016/S 015-022222

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Internet address(es):

General address of the contracting authority: http://www.ukho.gov.uk/

Further information can be obtained from: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Tenders or requests to participate must be sent to: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Operations Production Support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 3 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking to establish a call-off framework agreement with one supplier to provide support to produce and maintain its existing and future product offerings.
The United Kingdom Hydrographic Office (The Authority) is a Trading Fund of the Ministry of Defence (MOD). Its primary role is to meet national, defence and civil requirements for navigational and other hydrographic information in the most efficient manner.
It delivers ‘value’ to the taxpayer in 2 key ways:
i)
Providing crucial operational support to the Royal Navy, and providing key services to other public sector bodies; and
ii)
Generating increased financial value from trading profitably in international commercial markets.
After 200 years of market stability, the Authority finds itself in the middle of a market transformation most obviously characterised by the transition from paper to digital products. The Authority is seeking to establish a call-off framework agreement with one supplier to provide support to produce and maintain its existing and future product offerings.
Interested parties are advised that this opportunity includes four (4) mandatory sample tasks, which must be completed as they form a large part of the evaluation and award process. These will help evaluate the capability of the interested party to perform the work, but will also be priced tasks under the contract on award. Other work, as yet undefined, that the Authority may require relating to the production and maintenance of its’ products and services may be trialled and pricing agreed during the course of the contract.
Interested parties are advised that, due to the confidential nature of some information that will need to be disclosed by the UKHO during this award procedure and, later, to the successful tenderer, all economic operators invited to participate in the award procedure will be required to enter into confidentiality agreements with the Secretary of State prior to such disclosure. For the same reason, direct competitors of the UKHO and any economic operators affiliated to such direct competitors will be excluded from this award procedure. The UKHO reserves the right to determine, in its sole discretion, whether an economic operator falls into this excluded category of economic operators.
Data which may need processing includes, but is not limited to: source material from foreign government charts, notices to mariners, bathymetric surveys, mapping, imagery, textual documents, magnetic and tidal models, geodetic and tidal data and it may include ingest or processing into the Authority’s Source Data Receipt and Assessment (SDRA) and Hydrographic Database (HDB) systems.
Possible requirements include, but are not limited to the following: maintenance of data and metadata in existing forms and formats; improvement, harmonisation and/or migration of data and metadata to different or future formats or platforms (such as metrication and change of projections); the storage, upkeep and extraction of data in ways that allow the best use of data in value added services to users/consumers of data. Currently the Authority’s principal data storage and processing systems are SDRA and HDB systems, but the activities listed would apply to both these systems and any other of future systems.
The Authority requires third party capability to assess and reuse incoming source data in compilation, verification & validation, production and enhancement of its existing and future products and services (including supporting processes). This will include a range of ongoing services and one-off tasks of varying size and covers all aspects of the current and future cartographic production process.
Currently the Authority produces a range of products and publications including Notices to Mariners (NMs), paper nautical charts, electronic nautical charts (ENCs), Additional Military Layers (AML), Admiralty Vector Chart Service (AVCS), Sailing Directions, Admiralty List of Lights and Radio Signals, Port Approach Guides (PAGs); however the scope of this lot encompasses all of the above and any future products, services, layers or overlays. Capability is sought in the production and maintenance of the above and any future products and services the Authority may develop.
The scope of this contract also includes advice and support services relating to any of the above.
Suppliers will be expected to work with the Authority and any third party supplier the Authority may appoint during the course of the framework agreement.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority is seeking to establish a call-off framework agreement with one supplier to provide support to produce and maintain its existing and future product offerings.
The contract shall run for 3 years with an option to extend for a further 1 year.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend by 1 year.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in ITT document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in ITT document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in ITT document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in ITT document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in ITT document.
Minimum level(s) of standards possibly required: As detailed in ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in ITT document.
Minimum level(s) of standards possibly required:
As detailed in ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A6CJ-U3ZO9E
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 29.2.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To be able to access and receive the Invitation to Tender (ITT) documentation, all interested suppliers shall need to register on the UK Hydrographic Office e Procurement portal, called ProContract, unless already registered. For those interested suppliers not yet registered, please go to the following link and complete the relevant company details. Registration is free and once on the system your company will be able to receive details of any other future requirements which you may be able to supply. The link is as follows:https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm Once registered, you can access the ITT documents in the following way; — Logon as a supplier — Go to My Opportunities link — located on the right hand side of the screen — When in My Opportunities ensure that organisation drop down selection is set to UKHO — This will then show you the opportunities for UKHO only — Suppliers need to access the opportunity referenced — See the initial My Opportunities page for this requirement — This should then load up the Contract page for Suppliers. Click the View button. — Half way down next page, see Attachments section. Click on the ITT linked document Any problems registering on ProContract and/or accessing the ITT documents please contact Aled Evans on +44 1823723356.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

as point of contact above
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.1.2016

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