Provide Digital Forensics Managed Service to Metropolitan Police

Provide Digital Forensics Managed Service to Metropolitan Police

Level 1 and Level 2: Frontline Self Service and Hubs – The provision of systems, software and the associated management, maintenance and repair, to enable the forensic examination of digital equipment to be carried out at the point of need (i.e. at a police station).

United Kingdom-London: Investigation services

2015/S 158-290911

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metropolitan Police Service on behalf of the Mayor’s Office for Policing and Crime (MOPAC)
c/o MPS, Floor 8 Empress State Building, Lillie Road, Earls Court
For the attention of: MS Emma Rice
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071610476
E-mail: emma.rice@met.police.uk

Internet address(es):

General address of the contracting authority: http://www.met.police.uk/

Electronic access to information: www.bluelight.gov.uk

Electronic submission of tenders and requests to participate: www.bluelight.gov.uk

Further information can be obtained from: Metropolitan Police Service on behalf of the Mayor’s Office for Policing and Crime (MOPAC)
c/o MPS, Floor 8 Empress State Building, Lillie Road, Earls Court
For the attention of: Ms Emma Rice
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071610476
E-mail: emma.rice@met.police.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Metropolitan Police Service on behalf of the Mayor’s Office for Policing and Crime (MOPAC)
c/o MPS, Floor 8 Empress State Building, Lillie Road, Earls Court
For the attention of: Ms Emma Rice
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071610476
E-mail: emma.rice@met.police.uk

Tenders or requests to participate must be sent to: Metropolitan Police Service on behalf of the Mayor’s Office for Policing and Crime (MOPAC)
c/o MPS, Floor 8 Empress State Building, Lillie Road, Earls Court
For the attention of: Ms Emma Rice
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071610476
E-mail: emma.rice@met.police.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Metropolitan Police Service and contracting authorities as named in II.2.1
Procurement Services, Empress State Building, Earls Court, Lillie Road
SW6 1TR London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Digital Forensics Managed Service Provision.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
NUTS code UKD,UKJ,UKF,UKC,UKM,UKH,UKI,UKE,UKK,UKL,UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Mayor’s Office for Policing and Crime (MOPAC), as the Contracting Authority, is tendering for the supply of a Digital Forensics Managed Service Provision on behalf of the Metropolitan Police Service (MPS) and other beneficiaries listed within this Notice.
The Metropolitan Police Service (MPS) is the largest police force in the UK. In the current challenging economic climate the organisation has achieved significant progress and change; delivering cost reductions and improved value for money, whilst continuing to provide an exemplary service to Londoners’ and visitors to London. The key objectives of the MPS are to cut crime and increase public confidence whilst reducing our costs. We are therefore looking for more innovative ways to help meet these targets and key to this is the way we engage with our suppliers.
The Contracting Authority requires the provision of a Managed Service (end to end services) to include the following main core services;
Level 1 and Level 2: Frontline Self Service and Hubs – The provision of systems, software and the associated management, maintenance and repair, to enable the forensic examination of digital equipment to be carried out at the point of need (i.e. at a police station).
Level 3: Technical Services — These services are split into three main component parts:
— The provision of case work development to solve operational challenges to the retrieval of intelligence or evidence
— The provision of research and development services and/or consultancy services
— The provision of lab-based forensic analysis of digital devices (forensic analysis for complex cases) where required by the Contracting Authority.
The Contract will include the full management and provision of support services (logistics, management, maintenance, repair, advice and support for the services) to ensure the successful delivery of the core services
The Contracting Authority reserves the right at any time to cease this tendering process and not to award a contract.
This procurement is being conducted as a Competitive Procedure with Negotiation. The Contracting Authority reserves the right to;
i) award a contract on the basis of initial tenders without negotiation.
ii) conduct the negotiations in successive stages in order to reduce the number of tenders to be negotiated by applying the award criteria set out in the invitation to participate in negotitation.
The Contracting Authority at its absolute discretion may wish to extend the contract for a further period or periods up to an aggregate of 36 months.

The opportunity is advertised at www.bluelight.gov.uk within the Due North area under reference 9ZBK-7XA2O3.

II.1.6)Common procurement vocabulary (CPV)

79720000, 35000000, 48000000, 72000000, 73000000, 30000000, 75240000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for a period of 7 years with the option, at the Authority’s discretion, to extend the contract for further periods up to a maximum of 36 months.
The Contracting Authority intends to conclude a contract for services on behalf of itself and other UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include: the Mayors Office for Policing and Crime established in January2012; a police authority established under section 3 of the Police Act 1996; a police authority established undersection 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board.
The contract will also be open to be accessed by the following contracting authorities (who may require one or all of the Services (Level 1 to 3));
(43 Police Forces in England and Wales and Police Forces in Northern Ireland Scotland) and the other agencies listed below;
Avon and Somerset Constabulary, Bedfordshire Police, British Transport Police, Cambridgeshire Constabulary, Cheshire Constabulary, City of London Police, Civil Nuclear Constabulary, Cleveland Police, Cumbria Constabulary, Derbyshire Constabulary, Devon and Cornwall Police, Dorset Police, Durham Constabulary, Dyfed-Powys Police, Essex Police, Gloucestershire Constabulary, Greater Manchester Police, Hampshire Constabulary, Hertfordshire Constabulary, the Home Office, Humberside Police, Kent Police, Lancashire Constabulary, Leicestershire Police, Lincolnshire Police, Metropolitan Police Service, Merseyside Police, Ministry of Defence Police, National Counter Terrorism Security Office, National Crime Agency (NCA), Norfolk Constabulary, North Wales Police, Northamptonshire Police, Northumbria Police, North Yorkshire Police, Nottinghamshire Police, Police Service of Scotland, Scotland Police, Police Service of Northern Ireland, South Wales Police, South Yorkshire Police, Staffordshire Police, Suffolk Constabulary, Surrey Police, Sussex Police, Thames Valley Police, UK Borders Agency, Warwickshire Police, West Mercia Police, West Midlands Police, West YorkshirePolice and Wiltshire Police and the UK Border Agency.

Details of Executive Agencies and Non Departmental Public Bodies (NDPB’s) can be found here: https://www.gov.uk/government/organisations

The opportunity is advertised at www.bluelight.gov.uk within the Due North area under reference 9ZBK-7XA2O3.

Estimated value excluding VAT:
Range: between 15 000 000 and 230 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or guarantee including a parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability or to require each party to accept joint and several liability. Further information is provided in the contract documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tendering documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies wishing to be considered for inclusion on the tender list are required to complete the pre-qualification questionnaire which will be sent upon expression of interest through the Bluelight Portal (Due North area).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information is set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information is set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The criteria stated in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS/3/15104

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 45-075480 of 5.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.9.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Bidders are required to register and express their interest through the Bluelight Portal (www.bluelight.gov.uk). The opportunity is within the Due North area within the web site. It is free to register and bidders should receive notification of acceptance of their registration within 48 hours. Please be aware emails from the Portal may be quarantined by email filters.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

The Mayor’s Office for Policing and Crime
Metropolitan Police Service, Procurement Services, Empress State Building, Earls Court, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 207160476

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Proceedings must be brought within 30 days of the date on which the economic operator knew or ought to have known of the breach of duty owed to it by the contracting authority unless the court considers there is good reason for extending the period within which proceedings can be brought.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

13.8.2015

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