Provide Domiciliary Care Services for Derby City Council

Provide Domiciliary Care Services for Derby City Council

Tenders are invited for the supply of Domiciliary Care, Emergency 24/7 Care and Support and Core Support Services at the Parklands View Extra Care Scheme in Bath Street, Darley, Derby.

United Kingdom-Derby: Health and social work services

2015/S 215-392673

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
The Council House, Corporation Street
For the attention of: Mrs Eloise Keeble
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643276
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.derby.gov.uk/

Address of the buyer profile: www.eastmidstenders.org

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: Derby City Council
The Council House, Corporation Street
For the attention of: Mrs Eloise Keeble
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643276
E-mail: procurement@derby.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
The Council House, Corporation Street
For the attention of: Mrs Eloise Keeble
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643276
E-mail: procurement@derby.gov.uk

Tenders or requests to participate must be sent to: Derby City Council
The Council House, Corporation Street
For the attention of: Mrs Eloise Keeble
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643276
E-mail: procurement@derby.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TD01033 — Provision of Services at Parkland View Extra Care Facility.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74. 85000000-9 Health and social work services.
Tenders are invited for the supply of Domiciliary Care, Emergency 24/7 Care and Support and Core Support Services at the Parklands View Extra Care Scheme in Bath Street, Darley, Derby. Parklands View is a new Extra Care facility which will provide housing for 82 households. A total of 22 of the flats will be held in part ownership between Derby Homes and the individual owners, 60 of the flats will be held as tenancies.
The Contract includes the provision of:
— Planned Domiciliary Care.
The service will be available as required 7 days a week between the hours of 7:00 to 22:00. Planned care at night will include waking nights and sleep-ins to be covered from 22:00 to 7:00. Although entry to the site will require tenants to have eligible social care needs it is not possible to quantify the number of planned care hours as this is demand led and will vary according to need. Additionally residents may choose to take a direct payment and purchase their planned care from elsewhere.
— 24/7 Emergency Care and support.
To be available 24/7, all day, every day without exception.
— Core support Service.
Equivalent to at least one hour per household per week. To be available during office hours (and occasionally at weekends and evenings to suit needs of customers) and to be delivered in partnership with the on-site housing provider Derby Homes.
The site will be operational in April 2016, with the first occupancy from 4.4.2016 and a maximum of 8 new tenants/owners entering the scheme each week.
The Contract start date is 1.3.2016 for an initial period of 24 months. There is an option to extend the Contract for 3 further periods of 12 months. Maximum contract period is 5 years.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

— Planned Domiciliary Care
The service will be available as required 7 days a week between the hours of 7:00 to 22:00. Planned care at night will include waking nights and sleep-ins to be covered from 22:00 to 7:00. The Council has a set rate for the provision of Domiciliary Care which Providers will be required to accept as part of their bid. Although entry to the site will require tenants to have eligible social care needs it is not possible to quantify the number of planned care hours as this is demand led and will vary according to need. Additionally residents may choose to take a direct payment and purchase their planned care from elsewhere.
— 24/7 Emergency Care and support — 82 flats.
To be available 24/7, all day, every day without exception to all 82 flats. The full cost of emergency care will be met by the resident, paid directly to the Provider. The Provider will be responsible for invoicing and collecting the emergency care cost from the tenants. Maximum annual budget is GBP 63,960. Total for initial 2 year period is GBP 127 920. Total for maximum 5 year contract period is GBP 319 800.
— Core support Service — 60 flats.
Equivalent to at least one hour per household per week. To be available during office hours (and occasionally at weekends and evenings to suit needs of customers) and to be delivered in partnership with the on-site housing provider Derby Homes. Maximum annual budget GBP 36 816. Total for initial 2 year period is GBP 73 632. Total for maximum 5 year contract period is GBP 184 080.
The site will be operational in April 2016, with the first occupancy from 4.4.2016 and a maximum of 8 new tenants/owners entering the scheme each week.
The Contract start date is 1.3.2016 for an initial period of 24 months.
This Contract has not been split into Lots as tendering for this service as a whole gives economic and service efficiencies.

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the Contract for 3 further periods of 12 months. Maximum contract period is 5 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct; (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and,
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TD1033 (DN22571)
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.11.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2017. If extensions taken, November 2018 or November 2019 or November 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

This tender is being managed electronically, to obtain documents please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or live contracts’.

Then click on the link at the bottom right of the advert “Apply online’ to take you to our e-tendering system.
There you will be able to register your details and request the documents. This is done by:
— Registering with East Midlands Tenders, if not already registered; or if already registered;
— Click on ‘view opportunities’;
— Find the tender that you are interested in;
— Click on the title hyperlink;
— Scroll to the bottom of the screen and click on ‘login and register interest’;
— Once you have registered your interest the tender will be moved to, and can be found on, the ”My Opportunities’ page on the East Mids Tenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

Derby City Council
The Council House, Corporation Street
DE21 2FS Derby
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing. from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.11.2015

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