Provide External Support Services to DARA

Provide External Support Services to DARA

External Support: Risk, Internal Control and Assurance Functions for DARA.

United Kingdom-Glasgow: Technical support services

2015/S 127-233226

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C, HOCS
Room 2.1.02, Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412242668
E-mail: defcomrclcc-hocs3a1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

External Support: Risk, Internal Control and Assurance Functions for DARA.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Technical support services. The MOD Director Audit, Risk and Assurance has a requirement for external support in the following areas:
1. Internal Control and Assurance Frameworks: External support is required to develop control frameworks covering all functional areas (key areas are: finance, commercial, civilian and military personnel, logistics, acquisition, security and business resilience) and business units (Army, Navy, Air, JFC, DIO, HOCS and DE&S). The development of control frameworks will include assessment of key risks, design of controls and assurance strategies for controls. It is envisaged that the external support provider will assess the control design effectiveness and based on their experience offer a view on best practice controls. Assistance will include the implementation of the control frameworks in the organisation units and implementation of assurance strategies.
2. Enterprise Risk Management Framework: External support is required in implement a common risk framework through out the organisation. This requires working with senior management in the identification and assessment of risks and devising appropriate risk management strategies. Further, support is required to embed risk management in business operations and to improve the quality of risk information including the development of MOD wide risk landscape. Assistance may also be sought in the selection and implementation of a risk software tool.
3. Fraud: External support is required in undertaking in fraud risk assessments, development of data and investigations.

II.1.6)Common procurement vocabulary (CPV)

71356300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This support is required to implement ERM and ICAF to the department’s Defence Authorities as well as the MOD entities, as detailed in schedule 2 of the ITT.
Estimated value excluding VAT:
Range: between 8 900 000 and 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Possibility of up-to an additional 2 year options, 1 x 2 years or 2 x 1 year periods, if required by the authority.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Part A — ERM and ICAF

1)Short description

Enterprise Risk Management Framework: This requires working with senior management in the identification and assessment of risks and devising appropriate risk management strategies. Further, support is required to embed risk management in business operations and to improve the quality of risk information including the development of MOD wide risk landscape. Assistance may also be sought in the selection and implementation of a risk software tool.
Internal Control and Assurance Frameworks: The development of control frameworks will include assessment of key risks, design of controls and assurance strategies for controls. It is envisaged that the external support provider will assess the control design effectiveness and based on their experience offer a view on best practice controls. Assistance will include the implementation of the control frameworks in the organisation units and implementation of assurance strategies.

2)Common procurement vocabulary (CPV)

71356300

3)Quantity or scope

ERM: External support is required in implement a common risk framework through out the organisation
ICAF: External support is required to develop control frameworks covering all functional areas (key areas are: finance, commercial, civilian and military personnel, logistics, acquisition, security and business resilience) and business units (Army, Navy, Air, JFC, DIO, HOCS and DE&S).
Estimated value excluding VAT:
Range: between 8 010 000 and 13 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Part B — Fraud Defence

1)Short description

Fraud: Support is required in undertaking in fraud risk assessments, development of data and investigations.

2)Common procurement vocabulary (CPV)

71356300

3)Quantity or scope

Accross the department.
Estimated value excluding VAT:
Range: between 890 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see Pre-Qualification Questionaire.
The Authority reserves the right to ask for an idemnity, guarantee or bank bond if the supplier does not not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the services, monthly in arrears.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Proof required as per Question 5 of the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Proof required as per Question 6 of the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The Authority intends to invite a minimum number 5 (five) suppliers to tender. These shall be the suppliers that provide the highest scoring PQQ submission. The Authority reserves the right to increase the number of suppliers invited to tender, at it’s descretion, depending on responses received.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HOCS1a/00009

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 8GGY3P5TJR. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 30.7.2015 15:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call +44 800282324.

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2015630-DCB-6736419.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, HOCS
Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
E-mail: defcomrclcc-hocssa1@mod.uk
Telephone: +44 1412242668

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2015

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