Provide Forensic Analytical Services to East Midlands Police Forces

Provide Forensic Analytical Services to East Midlands Police Forces

All contracting entities specified in this Contract Notice therefore wish to conduct a new procurement and subsequently enter into a Contract for the future provision of external forensic analysis Services to the East Midlands Region of Police Forces.

United Kingdom-Ripley: Investigation services

2016/S 123-221092

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Derbyshire
Butterley Hall, Derbyshire
Contact point(s): East Midlands Strategic Commercial Unit, Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold, Nottingham, NG5 8PP
For the attention of: Paul Whitehall, Commercial Officer
DE5 3RS Ripley
United Kingdom
Telephone: +44 1159672310
E-mail: paul.whitehall@emscu.pnn.police.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/32217

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16239&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16239&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Police and Crime Commissioner for Leicestershire
Leicestershire Police, Force Headquarters, St Johns, Enderby
LE19 2BX Leicester
United Kingdom

The Police and Crime Commissioner for Nottinghamshire
Arnot Hill House, Arnot Hill Park, Arnold
NG5 6LU Nottingham
United Kingdom

The Police and Crime Commissioner for Lincolnshire
Police Headquarters, Deepdale Lane, Nettleham
LN2 2LT Lincoln
United Kingdom

The Police and Crime Commissioner for Northamptonshire
West Wing, Police Headquarters, Wootton Hall
NN4 0JQ Northampton

The Chief Constable of Derbyshire Constabulary
Police Headquarters, Butterley Hall, Derbyshire
DE5 3RS Ripley

The Chief Constable of Nottinghamshire Police
Police Headquarters, Sherwood Lodge, Arnold
NG5 8PP Nottingham

The Chief Constable of Leicestershire Police
Police Headquarters, St Johns, Enderby
LE19 2BX Leicester

The Chief Constable of Northamptonshire Police
Police Headquarters, Wootton Hall
NN4 0JQ Northampton

The Chief Constable of Lincolnshire Police
Police Headquarters, Deepdale Lane, Nettleham
LN2 2LT Lincoln

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Regional External Forensic Service Provision for the East Midlands Region of Police Forces.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: EMSOU-Forensic Services is a collaborative unit made up of 5 East Midlands Police Forces, which represents the forensic investigative needs of the 5 East Midlands police forces of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The East Midlands Region of Police Forces (EMR) currently contracts for external forensic analytical services through a national framework which is maintained by the Home Office. These contracts were let 5 years ago and the framework has since expired. During the last 5 years, the market place has changed considerably. Not only have Police Forces seen a dramatic shift in supply and demand with significant reductions in volumes in certain areas, prices have become more competitive and delivery of innovation by suppliers in key areas has progressed. Whilst the EMR could continue to extend +1 year up to a maximum of 10 years, the contracting authorities made up of the EMR of police forces find themselves in a position whereby the re-tendering of these contracts will not only deliver much needed cashable savings for the region, but also improve effectiveness of service delivery by refocusing service provision requirements.
All contracting entities specified in this Contract Notice therefore wish to conduct a new procurement and subsequently enter into a Contract for the future provision of external forensic analysis Services to the East Midlands Region of Police Forces. The new Contract will be for a period of 7 years initially with the option to extend the contract for further periods up to a maximum of 36 months. The Police and Crime Commissioner for Derbyshire is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) and the services are being procured through the competitive procedure with negotiation (CPN), on behalf of the Police and Crime Commissioners and Chief Constables stated at Section l.4) of this Contract Notice. The procurement is being conducted as a Competitive Procedure with Negotiation (CPN). The Police and Crime Commissioner for Derbyshire reserves the right to: i) Award a contract on the basis of initial tenders without negotiation; and ii) Conduct negotiations in successive stages with tenderers on the initial and subsequent tenders submitted by them, except for the final tender, to improve their content. Whilst the Police and Crime Commissioner for Derbyshire is identified as the contracting authority at Section 1) herein for procurement purposes, all contracting entities made up of the 5 Police and Crime Commissioners and 5 Chief Constables listed at Section l.4) herein shall jointly be referred to as the Customer and enter into this Contract jointly with the suppliers. The Customer intends to enter into contract with a single contracting vehicle for the provision of these Services, which may include a consortium of suppliers formed to make a single contracting vehicle for the purposes of subsequently servicing this Contract. The full extent of external forensic analysis services required to be provided as part of this Contract are detailed within the Invitation to Tender documentation and this includes both Minimum Requirements and requirements which are subject to negotiation between the parties as part of the CPN procurement process. The Minimum Requirements are stated within the Memorandum of Information (MOI) issued at the outset of this procurement along with this Contract Notice. The Contract awarded will allow for innovation and continuous development as part of the requirements, TUPE will apply in respect of any Contract awarded unless advised otherwise by the existing contractors. The achieving of year on year savings will be fundamental to the performance and delivery of this Contract.
The Contracting Authority reserves the right at any time to cease this tendering process and/ or not to award a contract.

II.1.6)Common procurement vocabulary (CPV)

79720000, 35000000, 75240000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Further detail contained within the Memorandum of Information, Pre-Qualification and Invitation to Tender documentation issued in respect of this procurement. The total maximum contract value for year 1 of any Contract awarded will be circa 3 500 000 GBP with the requirement for achievement of savings year on year in future years of up to 10 %. Annual reviews including allowing for adjustment of the total Contract cost in subsequent years following year 1 will be entered into between the Customer and the Contractor.
Estimated value excluding VAT:
Range: between 19 500 000 and 35 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or guarantee including a parent company may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The customer reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability or to require each party to accept joint and several liability. Further information is provided in the Pre-Qualification Questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in tendering documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies wishing to be considered for inclusion on the tender list are required to complete the pre-qualification questionnaire which is available through the blue-light portal. (Due North area).
The pre-qualification documentation is made up of the Pre-Qualification questionnaire, MOI and supplier day slides.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This information is set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Refer to the Pre-Qualification documentation in respect of this Contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to the Pre-Qualification documentation in respect of this Contract.
Minimum level(s) of standards possibly required:
Refer to the Pre-Qualification documentation in respect of this Contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As per the Selection Criteria detailed within the Pre-Qualification Documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SOR1000468

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.8.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Midlands Strategic Commercial Unit
Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold
NG5 8PP Nottingham
United Kingdom
E-mail: paul-whitehall@emscu.pnn.police.uk
Telephone: +44 1159672310

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day Standstill period at the point information on award of the contract is communicated to the tenderer. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before any formal contract agreement is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

East Midlands Strategic Commercial Unit
Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold
NG5 8PP Nottingham
E-mail: paul-whitehall@emsscu.pnn.police.uk
Telephone: +44 1159672310

VI.5)Date of dispatch of this notice:

24.6.2016

 

Related Posts

Provide Toxicology Testing Services to General Medical Council

ESPO Toxicology Services

Pathology Services Tender London

Provide Toxicology Services Across Derbyshire

Enjoyed this post? Share it!