Provide Forensic Medical Examination Services to the RMP

Provide Forensic Medical Examination Services to the RMP

The Authority has a requirement for a 2 year plus 1 option year enabling contract for the provision of Forensic Medical Examiner services to the Military Police in the UK.

United Kingdom-Andover: Medical specialist services

2016/S 038-062104

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, C and C, Other
IDL 437, Zone 8, 2nd Floor, Ramillies Building, ARMYHQ Marlborough Lines, Monxton Road
Contact point(s): ARMYHQ2 Proc2B-D -C.Raymer
SP11 8HJ Andover
UNITED KINGDOM
Telephone: +44 01264381326
E-mail: DefComrclCC-ARMYHQ-PROC2B-D@MOD.UK
Fax: +44 01264381218

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Forensic Medical Examination Services to the Royal Military Police (RMP).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Medical specialist services. The Authority has a requirement for a 2 year plus 1 option year enabling contract for the provision of Forensic Medical Examiner (FME) services to the Military Police in the UK.
The Military Police (MP) of all three services (Royal Navy, Army and Royal Air Force) are responsible for the investigation of crime conducted by current and ex-service personnel within the Service Justice System (SJS). This can require the medical examination of suspects and victims in order to identify injuries and recover body samples and impressions to an evidential standard. To comply with legal and evidential standards this must be undertaken by a Doctor or nurse who is trained to conduct Forensic Medical Examinations.
The requirement is for the provision of a professional FME service to the MP and Military Provost Service (MPS), by suitably trained and recognised professionals in pursuance of investigations pan-UK (including Northern Ireland). Based on historic information it is estimated that the service would include 30 — 40 sexual offence examinations per year, throughout the UK but mainly concentrated in the major garrisons for the RN, RAF and Army. For the RN these are Plymouth, Portsmouth and Faslane; Army this is Aldershot, Salisbury Plain, Colchester, Catterick, London and Northern Ireland; for the RAF these are Brize Norton, Marham, Henlow, Honnington, Conningsby and Lossiemouth. This list is not exhaustive but gives an idea of the spread of locations. The demand for other elements of the service such as Interview after Caution is more difficult to estimate, requiring flexibility from the FME Provider.
The forensic medical service must provide a 24 hour, seven day a week 365 days a year capability to deploy suitable personnel to any location within the UK as soon as possible but not beyond 1 — 3 hours maximum.
The contracted service must provide evidential reports and evidence to a level acceptable at Courts Martial in line with UK civilian justice system standards and recognised best practise within the profession.
Expression of Interest to participate in this requirement are to be submitted on the DCO by completing the Pre-Qualification Notice (PQQ). Details to access the PQQ can be found under ‘Advertising Regime DCB’. Interested parties are required to complete the PQQ to provide information that allows the Authority to evaluate the suppliers capacities and capabilities. Evaluation criteria can be found at section 111.2 Condition for Participation.
Deadline for Completion of the PQQ is 21.3.2016.
Note that in accordance with Regulation 53 to PCR2015 the draft Invitation to Tender (ITT) documents have been made available within the Supporting Documents section of this Notice. Note that the ITT documents are for information purposes only at this stage and for the avoidance of doubt, not for completion. They may be subject to change prior to formal issue and only those companies who are deemed successful following a PQQ application will be formally invited to tender at a later date.
At this stage NO formal response is required to the tender.

II.1.6)Common procurement vocabulary (CPV)

85121200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is the Authority’s view that TUPE maybe applicable if this requirement results in a contract being placed although the Authority shall not be liable for that opinion.

Potential suppliers must note that the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Purchase (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transactions Agreements) (included in Draft tender) and unconditionally accept DEFCON 5J (Unique Identifers), DEFCON129J (The Use of Eletronic Business Delivery Form), DEFCON 522J (Payment under P2P) and all references to Condition G1 Payment in the Standard Contract Template (SCT)3.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested supplies are required to complete the Dynamic Pre-Qualification Questionaire (PQQ) linked to this notice. Responses to all questions in Part 1 of the PQQ will be marked on a Pass/Fail basis. Suppliers are advised to e-mail the relevant Commercial Officers with reasons why any question in the PQQ has not been answered. Any unanswered questions could result in down selection unless a valid explanation is provided.
Questions in Part2 of the PQQ will be evaluated using the following scoring matrix — 0-Unacceptable, 1-Serious Concerns, 2-Minor Concerns, 3-Confidence, 5- High Confidence. A minimum score of 3 is required against Section 7, questions 7.1.1 to 7.2.1 Economic Operators that do not achieve these minimum scores will not be invited to tender for this requirement. For question 7.3-Insurance and 7.7-Quality Assurance the questions will be marked on a Pass/Fail basis.
If more than 6 suppliers meet the minimum selection criteria, the Authority intends to invite the 6 highest scoring suppliers to tender for the requirement
The Potential Provider’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the Potential Provider in response to Part 1 Form D question 2.1 of the PQQ will be evaluated by the Authority.
Factors that will be taken into consideration when evaluating financial information include:
a. Turnover;
b. Profitability;
c. Liquidity and Working Capital;
d. Debt;
e. Cash Flow;
The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group.
When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements.
The Authority’s opinion may be validated using credit agencies such as Company Watch.
If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking.
Pass — A low or medium financial risk assessment as evaluated by the Authority.
Fail — A high unacceptable level of financial risk as evaluated by the Authority.
Suppliers who fail any of the questions may not be invited to tender.
Declaration
Potential Providers are advised ‘if you fail any question within the Declaration section you will automatically be deemed unsuccessful.’ As with lack of responses to Part 1 Section 1 Commercial Officers will need to decide whether a missing signature will result in a ‘fail’.
Deadline for completion of the PQQ is 21.3.2016.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 3UY8583MZ5. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 21.3.2016 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
Please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk tel. 0800 282 324.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ARMYHQ2/00033
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 3UY8583MZ5.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016219-DCB-7782697.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, Other

Body responsible for mediation procedures

Ministry of Defence, C&C, Other

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, C&C, Other

VI.5)Date of dispatch of this notice:

19.2.2016

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