Provide GIS Marine Data for Scotland

Provide GIS Marine Data for Scotland

GIS-compatible Marine Data is widely used across the Scottish public sector to support a wide range of business and operational activities. 

United Kingdom-Aberdeen: Geographic information systems (GIS or equivalent)

2018/S 043-094239

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Government
Marine Scotland, Marine Laboratory, 375 Victoria Road
Aberdeen
AB11 9DB
United Kingdom
Contact person: Bob McLeod
Telephone: +44 1312443567
E-mail: bob.mcleod@gov.scot
NUTS code: UKM50

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of GIS Marine Data for Scotland

Reference number: CASE/211216

II.1.2)Main CPV code

38221000

II.1.3)Type of contract

Services

II.1.4)Short description:

GIS-compatible Marine Data is widely used across the Scottish public sector to support a wide range of business and operational activities. The requirement is for a Framework Pricelist Agreement for GIS-compatible Marine Data and Marine Data as a Service (DaaS) for use across the Scottish public sector.

II.1.5)Estimated total value

Value excluding VAT: 135 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Licenced products to be used by Scottish Public Sector and Local Authorities.

II.2.4)Description of the procurement:

GIS-compatible Marine Data is widely used across the Scottish public sector to support a wide range of business and operational activities. The requirement is for a Framework Pricelist Agreement for GIS-compatible Marine Data and Marine Data as a Service (DaaS) for use across the Scottish public sector.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Understanding and Delivery of Requirements / Weighting: 35
Quality criterion – Name: Staff Competence, Knowledge and Experience / Weighting: 20
Quality criterion – Name: Framework Support, Management & Coordination / Weighting: 20
Quality criterion – Name: Quality Assurance & Approach to Risk Management / Weighting: 10
Quality criterion – Name: Corporate & Social Responsibilities / Weighting: 10
Quality criterion – Name: Workforce Matters / Weighting: 5
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Must be able to provide services and support of Geographical Information Services Marine Data.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.2-6 of the ESPD (Scotland).

Minimum level(s) of standards possibly required:

4B.1.1: Bidders will be required to have a minimum “specific” yearly turnover of 270 000 GBP for the last 2 years.

In the event that the Bidder does not comply with this requirement, they will not be considered any further in this tendering exercise.

As evidence for the ESPD (Scotland) question 4B.1.1, the Procurement Officer may ask for annual accounts from the bidder.

4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading, a parent company guarantee may be requested.

4B.4: Bidders must demonstrate a Current Ratio of greater than 0.8.

Current Ratio will be calculated as follows: net current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

4B.5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:

Employers (Compulsory) Liability Insurance = 5 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Professional indemnity Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Details of technical facilities, measures for ensuring quality and quality management procedures.

Minimum level(s) of standards possibly required:

4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice.

4C.2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise.

4C.3: Bidders will be required to provide details of the technical facilities and measures for ensuring quality and the study and research facilities used.

4C.4: Bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used.

4C.7: Bidders will be required to confirm that they will employ environmental management measures as detailed in 4C.12.

4C.9: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.

4C.10: Bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract.

4C.11: The bidder will be requested to confirm they will supply the required samples, descriptions or photographs of the products to be supplied, which do not need to be accompanied by certifications of authenticity.

4C.12: Bidder will be asked to confirm that they can provide the required certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the relevant Contract Notice.

Quality Management Procedures.

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent);

or

2. The bidder must have the following:

A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 1
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/04/2018
Local time: 12:00
Place:

Aberdeen.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

March 2022.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Service type not appropriate for lotting.

ESPD will be scored on a pass/fail basis.

Question scoring methodology for Award Criteria outlined in Invitation to Tender.

0) Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement;

1) Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled;

2) Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas;

3) Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled;

4) Excellent) Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=533131.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:533131).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=533131

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
United Kingdom
Telephone: +44 1312447556Internet address:http://www.scotland.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/03/2018

 

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