Provide Grounds Maintenance Services to Anglian Water

Provide Grounds Maintenance Services to Anglian Water

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region.

United Kingdom-Peterborough: Grounds maintenance services

2016/S 075-132665

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: T Bridle
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
E-mail: tbridle@anglianwater.co.uk

Internet address(es):

General address of the contracting entity: www.anglianwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Ground Maintenance Operations and Recreation.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region. These ground maintenance services are termed, Planned and ad-hoc. Such services as an example but not limited to and may vary throughout the agreement:
— planned = grass cutting, hedge cutting, weeding (hand pulling and spraying), edging,
— support delivering Health and Safety and Biodiversity site checking and so on.
Ad-hoc = tree surgery and maintenance, tree removal, minor fence repairs, bird dropping, Japanese knot weed, ditch maintenance and other miscellaneous activities on an ad-hoc basis.
The Anglian Water region stretches from the Humber, North of Grimsby, to the Thames estuary and then from Buckingham to Lowestoft on the East coast. We envisage splitting our geographical area into 4 lots for participants to bid for and these will be North, South and East and West; with optional extra Rutland Region. These areas will be determined during the tender process.
The minimum service requirements and demonstrating experience in:
— Quality Standards, especially in management of cross contamination;
— Robust Health and Safety practice and processes (OHSAS 18001 or Achilles Verify B or equivalent);
— effectively operating security sensitive locations;
— biodiversity management and development;
— waste removal certification;
— managing similarly sized multi sited services with effective and accurate site visit capturing;
— performance reporting capabilities for site On-Time In Full (OTIF).
Note:
[a] that the number of sites included may vary throughout the term of the agreement,
[b] that Anglian Water is a utilities company and regulated by an external industry body. As such the scope detailed, due to compliance directives, may increase or decrease as a result of industry regulatory change imposed to the business which may impact the business operation/structure/function,
[c] we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
Spend break down: the annual spend for this work is estimated and anticipated to be between 2 000 000 GBP – 2 400 000 GBP; an 8-year total contract length expressed as 3 years plus 1 5-year extension, presenting an estimated framework value in the range of 16 000 000 GBP – 20 000 000 GBP.
The annual spend split across the lots is estimated as Lot 1 North Region Services 400 000 GBP – 480 000 GBP per year; Lot 2 South and East Region Services 1 060 000 GBP – 1 272 000 GBP per year; Lot 3 West Region Services 540 000 GBP – 648 000 GBP per year; Lot 4 Optional Extra Services Rutland, 120 000 GBP – 180 000 GBP per year.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77313000, 77312000, 77340000, 77211300, 77211400, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region. These ground maintenance services are termed, Planned and ad-hoc. Such services as an example but not limited to and may vary throughout the agreement:
— planned = Grass cutting, hedge cutting, weeding (hand pulling and spraying), edging,
— support delivering Health and Safety and Biodiversity site checking and so on.
Ad-hoc = tree surgery and maintenance, tree removal, minor fence repairs, bird dropping, Japanese knot weed, ditch maintenance and other miscellaneous activities on an ad-hoc basis.
The Anglian Water region stretches from the Humber, North of Grimsby, to the Thames estuary and then from Buckingham to Lowestoft on the East coast. We envisage splitting our geographical area into 4 lots for participants to bid for and these will be North, South & East and West; with optional extra Rutland Region. These areas will be determined during the tender process.
The minimum service requirements and demonstrating experience in:
— Quality Standards, especially in management of cross contamination;
— Robust Health and Safety practice and processes (OHSAS 18001 or Achilles Verify B or equivalent);
— effectively operating security sensitive locations;
— biodiversity management and development;
— waste removal certification;
— managing similarly sized multi sited services with effective and accurate site visit capturing;
— performance reporting capabilities for site On-Time In Full (OTIF).
Note:
[a] that the number of sites included may vary throughout the term of the agreement,
[b] that Anglian Water is a utilities company and regulated by an external industry body. As such the scope detailed, due to compliance directives, may increase or decrease as a result of industry regulatory change imposed to the business which may impact the business operation/structure/function,
[c] we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
Spend break down:
The annual spend for this work is estimated and anticipated to be between 2 000 000 GBP – 2 400 000 GBP; an 8-year total contract length expressed as 3-years plus 1 5-year extension, presenting an estimated framework value in the range of 16 000 000 GBP – 20 000 000 GBP.
The annual spend split across the lots is estimated as Lot 1 North Region Services 400 000 GBP – 480 000 GBP per year; Lot 2 South and East Region Services 1 060 000 GBP – 1 272 000 GBP per year; Lot 3 West Region Services 540 000 GBP – 648 000 GBP per year; Lot 4 Optional Extra Services Rutland, 120 000 GBP – 180 000 GBP per year.
Estimated value excluding VAT
Range: between 16 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.3.2017 Completion 28.2.2025

Information about lots

Lot No: 1 Lot title: North Region Services

1)Short description:

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region. These ground maintenance services are termed, Planned and ad-hoc. Such services as an example but not limited to and may vary throughout the agreement:
— planned = grass cutting, hedge cutting, weeding (hand pulling and spraying), edging,
— support delivering Health and Safety and Biodiversity site checking and so on.
Ad-hoc = tree surgery and maintenance, tree removal, minor fence repairs, bird dropping, Japanese knot weed, ditch maintenance and other miscellaneous activities on an ad-hoc basis.
The areas shared are rough guides, not limited to and may vary):
Lot 1 — North Region Services — Lincolnshire.
The annual spend is estimated as Lot 1 North Region Services 400 000 GBP – 480 000 GBP per year.

2)Common procurement vocabulary (CPV)

77314000, 77313000, 77340000, 77312000, 77211300, 77211400, 77211500

3)Quantity or scope:

Estimated value excluding VAT
Range: between 3 200 000 and 3 840 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.3.2017 Completion 28.2.2025

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Ground Maintenance Services’ by the closing date and include in your email the following information that will be used to short list to the Request For Information stage:

1. name, address and Company Registration number of contracting entity,
2. name, position, email address and phone numbers of the individual to whom future correspondence should be addressed,
3. which options you are interested in being considered for (these area are rough guides, not limited to and may vary):
Lot 1 — North Region Services — Lincolnshire,
Lot 2 — South and East Region Services — Norfolk, Suffolk and Essex,
Lot 3 — West Region Services — Northamptonshire, Leicestershire, Bedfordshire,
Lot 4 — Optional Extra Services Rutland,
4. as well as the minimum requirements, the qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 400 000 GBP x 2 = 800 000 GBP; if a combined bid then twice the total value,
5. for all Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement,
6. we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the above areas and provide evidence that they and/ or their supply chain have the appropriate and valid industry accreditations and awarding body certifications.

Lot No: 2 Lot title: South and East Region Services

1)Short description:

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region. These ground maintenance services are termed, Planned and ad-hoc. Such services as an example but not limited to and may vary throughout the agreement:
— planned = grass cutting, hedge cutting, weeding (hand pulling and spraying), edging,
— support delivering Health and Safety and Biodiversity site checking and so on.
Ad-hoc = tree surgery and maintenance, tree removal, minor fence repairs, bird dropping, Japanese knot weed, ditch maintenance and other miscellaneous activities on an ad-hoc basis.
The areas shared are rough guides, not limited to and may vary):
Lot 2 — South and East Region Services — Norfolk, Suffolk and Essex.
The annual spend is estimated as; Lot 2 South and East Region Services 1 060 000 GBP -1 272 000 GBP per year.

2)Common procurement vocabulary (CPV)

77314000, 77313000, 77312000, 77340000, 77211500, 77211400, 77211300

3)Quantity or scope:

Estimated value excluding VAT
Range: between 8 480 000 and 10 176 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.3.2017 Completion 28.2.2025

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Ground Maintenance Services’ by the closing date and include in your email the following information that will be used to short list to the Request For Information stage:

1. name, address and Company Registration number of contracting entity,
2. name, position, email address and phone numbers of the individual to whom future correspondence should be addressed,
3. which options you are interested in being considered for (these area are rough guides, not limited to and may vary):
Lot 1 — North Region Services — Lincolnshire,
Lot 2 — South and East Region Services — Norfolk, Suffolk and Essex,
Lot 3 — West Region Services — Northamptonshire, Leicestershire, Bedfordshire,
Lot 4 — Optional Extra Services Rutland,
4. as well as the minimum requirements, the qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 400 000 GBP x 2 = 800 000 GBP; if a combined bid then twice the total value,
5. for all Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement,
6. we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the above areas and provide evidence that they and/ or their supply chain have the appropriate and valid industry accreditations and awarding body certifications.

Lot No: 3 Lot title: West Region Services

1)Short description:

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region. These ground maintenance services are termed, Planned and ad-hoc. Such services as an example but not limited to and may vary throughout the agreement:
— planned = grass cutting, hedge cutting, weeding (hand pulling and spraying), edging,
— support delivering Health and Safety and Biodiversity site checking and so on.
Ad-hoc = tree surgery and maintenance, tree removal, minor fence repairs, bird dropping, Japanese knot weed, ditch maintenance and other miscellaneous activities on an ad-hoc basis.
The areas shared are rough guides, not limited to and may vary):
Lot 3 — Northamptonshire, Leicestershire, Bedfordshire.
The annual spend is estimated as; Lot3 West Region Services 540 000 GBP – 648 000 GBP per year.

2)Common procurement vocabulary (CPV)

77314000, 77313000, 77312000, 77340000, 77211500, 77211400, 77211300

3)Quantity or scope:

Estimated value excluding VAT
Range: between 4 320 000 and 5 184 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.3.2017 Completion 28.2.2025

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Ground Maintenance Services’ by the closing date and include in your email the following information that will be used to short list to the Request For Information stage:

1. name, address and Company Registration number of contracting entity,
2. name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed,
3. which options you are interested in being considered for (these area are rough guides, not limited to and may vary):
Lot 1 — North Region Services — Lincolnshire,
Lot 2 — South and East Region Services — Norfolk, Suffolk and Essex,
Lot 3 — West Region Services — Northamptonshire, Leicestershire, Bedfordshire,
Lot 4 — Optional Extra Services Rutland,
4. as well as the minimum requirements, the qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 400 000 GBP x 2 = 800 000 GBP; if a combined bid then twice the total value,
5. for all Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement,
6. we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the above areas and provide evidence that they and/ or their supply chain have the appropriate and valid industry accreditations and awarding body certifications.

Lot No: 4 Lot title: Optional Extra Services Rutland

1)Short description:

Anglian Water Services Ltd is looking for Grounds Maintenance Services companies to provide planned and ad-hoc services throughout the Anglian Water region. These ground maintenance services are termed, Planned and ad-hoc. Such services as an example but not limited to and may vary throughout the agreement:
— planned = grass cutting, hedge cutting, weeding (hand pulling and spraying), edging,
— support delivering Health and Safety and Biodiversity site checking and so on.
Ad-hoc = tree surgery and maintenance, tree removal, minor fence repairs, bird dropping, Japanese knot weed, ditch maintenance and other miscellaneous activities on an ad-hoc basis.
The areas shared are rough guides, not limited to and may vary):
Lot 4 — Optional Extra Services Rutland.
The annual spend is estimated as; Lot 4 Optional Extra Services Rutland, 120 000 GBP – 180 000 GBP per year.

2)Common procurement vocabulary (CPV)

77314000, 77313000, 77312000, 77340000, 77211500, 77211400, 77211300

3)Quantity or scope:

Estimated value excluding VAT
Range: between 960 000 and 1 440 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.3.2017 Completion 28.2.2025

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Ground Maintenance Services’ by the closing date and include in your email the following information that will be used to short list to the Request For Information stage:

1. name, address and Company Registration number of contracting entity,
2. name, position, email address and phone numbers of the individual to whom future correspondence should be addressed,
3. which options you are interested in being considered for (these area are rough guides, not limited to and may vary):
Lot 1 — North Region Services — Lincolnshire,
Lot 2 — South and East Region Services — Norfolk, Suffolk and Essex,
Lot 3 — West Region Services — Northamptonshire, Leicestershire, Bedfordshire,
Lot 4 — Optional Extra Services Rutland,
4. as well as the minimum requirements, the qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 400 000 GBP x 2 = 800 000 GBP; if a combined bid then twice the total value,
5. for all Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement,
6. we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the above areas and provide evidence that they and/ or their supply chain have the appropriate and valid industry accreditations and awarding body certifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment nett monthly account.
Anglian Water will contract lead Ground Maintenance provider(s) who may utilise other companies to provide some or all of the services in scope.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As well as the minimum requirements, the qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 400 000 GBP x 2 = 800 000 GBP; if a combined bid then twice the total value.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined.
At the next stage bidders must be able to demonstrate previous experience in the above areas and provide evidence that they and/ or their supply chain have the appropriate and valid industry accreditations and awarding body certifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

PA-2015-0048

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 18.5.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2016 – 11:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Ground Maintenance Services’ by the closing date and include in your email the following information that will be used to short list to the Request For Information stage:

1. name, address and Company Registration number of contracting entity,
2. name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed,
3. which options you are interested in being considered for (these area are rough guides, not limited to and may vary):
Lot 1 — North Region Services — Lincolnshire,
Lot 2 — South and East Region Services — Norfolk, Suffolk and Essex,
Lot 3 — West Region Services — Northamptonshire, Leicestershire, Bedfordshire,
Lot 4 — Optional Extra Services Rutland,
4. as well as the minimum requirements, the qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 400 000 GBP x 2 = 800 000 GBP; if a combined bid then twice the total value,
5. for all Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement,
6. we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the above areas and provide evidence that they and/ or their supply chain have the appropriate and valid industry accreditations and awarding body certifications.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Anglian Water Services
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: tbridle@anglianwater.co.uk
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

Body responsible for mediation procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: tbridle@anglianwater.co.uk
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Anglian Water
Supply Chain, Thorpe Wood house, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: tbridle@anglianwater.co.uk
Telephone: +44 1733414337

VI.5)Date of dispatch of this notice:

13.4.2016

 

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