Provide Hard Facilities Management for Scottish Police

Provide Hard Facilities Management for Scottish Police

The requirement will cover an integrated range of Hard FM planned and reactive maintenance services, including but not limited to the following; general repairs and maintenance services, building fabric repair and maintenance.

United Kingdom-Glasgow: Building and facilities management services

2015/S 150-277354

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Police Authorty
c/o 2 French Street, Dalmarnock
Contact point(s): CGPSS
For the attention of: Alison Duff
G40 4EH Glasgow
UNITED KINGDOM
Telephone: +44 1412420230
E-mail: alison.duff@scotland.gsi.gov.uk

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: PQQ documents available via Public Contracts Scotland http://publiccontractsscotland.gsi.gov.uk
UNITED KINGDOM

Tenders or requests to participate must be sent to: Documents to be returned via Public Contracts Scotlandhttp://www.publiccontractsscotand.gov.uk/
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Fire and Rescue Service

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hard Facilities Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Police Scotland (PS) and Scottish Fire And Rescue Service (SFRS), with procurement support from Central Government Procurement Shared Services (CGPSS) under a collaborative procurement exercise are seeking to appoint a collaborative business partner to provide hard facilities management services and to participate in the change programme regarding both organisation’s estates profile to ensure that buildings and services meet operational needs.
The Scottish Police Authority (also referred to Police Scotland in this PQQ for operational reasons) shall be the lead contracting authority for this future contract, in collaboration with SFRS.
The requirement will cover an integrated range of Hard FM planned and reactive maintenance services, including but not limited to the following; general repairs and maintenance services, building fabric repair and maintenance, emergency standby generation installations, water cooler installations, uninterruptable power supplies, lightning conductor installations, lighting and emergency lighting installations, fire alarm and fire suppression installations, sprinkler systems, drainage systems, CCTV, repair and maintenance of security equipment, VESDA (smoke detection) installations, electric heating installations, air conditioning and ventilation installations, roller shutter/concertina door installations, turnstyle barrier systems, automatic door, vehicle barrier, cantilever road blocker and swing gate installations, plumbing installations, portable fire appliances, fire hydrants, heating ventilation and air conditioning installation work, intruder alarm, Cell Call and panic/affray alarm installations, lift installations, water management and testing, energy management, asbestos testing and removal, grounds maintenance, cesspool or septic tank emptying services, snow and ice clearing services, pest control services, repair and maintenance of catering equipment, planned improvements and minor works to an agreed limit.
PS/SFRS seek to appoint a single provider for the provision of the above services and will make a single contract award. Individual Lots shall not be awarded and the single award shall provide each service with their required range of hard facilities management services.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=397595

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

79993000, 31127000, 31141000, 31154000, 31216100, 31518200, 31527260, 31625200, 35111500, 35125300, 38431200, 39715240, 39717200,42520000, 44115310, 44115500, 44163112, 44221230, 44221310, 44482200, 45261900, 45300000, 45330000, 45331000, 50000000, 50413200,50511000, 50531100, 50532400, 50610000, 50700000, 50710000, 50750000, 50800000, 50883000, 63712600, 65100000, 71314200, 71600000,77314000, 79711000, 90460000, 90620000, 90630000, 90650000, 90922000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Following the creation of Police Scotland (PS) and Scottish Fire and Rescue Services (SFRS), PS, in collaboration with SFRS are looking to appoint a collaborative business partner to undertake Hard Facilities Management Services and to work with PS and SFRS during a period of transition and change to their estate profile.
The requirement will cover an integrated range of Hard FM planned and reactive maintenance services, including but not limited to the following; general maintenance and repair services, building fabric repair and maintenance, emergency standby generation installations, water cooler installations, uninterruptable power supplies, lightning conductor installations, lighting and emergency lighting installations, fire alarm and fire suppression installations, sprinkler systems, drainage systems, CCTV, repair and maintenance of security equipment, VESDA (smoke detection) installations, electric heating installations, air conditioning and ventilation installations, roller shutter/concertina door installations, turnstyle barrier systems, automatic door, vehicle barrier, cantilever road blocker and swing gate installations, plumbing installations, portable fire appliances, fire hydrants, heating ventilation and air conditioning installation work, intruder alarm, Cell Call and panic/affray alarm installations, lift installations, water management and testing, energy management, asbestos testing and removal, grounds maintenance, cesspool or septic tank emptying services, snow and ice clearing services, pest control services, repair and maintenance of catering equipment, planned improvements and minor works to an agreed limit.
PS/SFRS seek to appoint a single provider for the provision of the above services and will make a single contract award. Individual Lots shall not be awarded and the single award shall provide each service with their required range of hard facilities management services.
Estimated value excluding VAT:
Range: between 45 000 000 and 85 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Five years plus the option to extend for a further 2 x 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required, however if a contract is awarded to a consortium or joint venture which is not a legal entity, the contract will require a lead provider to be named which shall accept responsibility for all the obligations of the members and the contract will impose joint and several liability on the consortium/joint venture members.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the PQQ and/or ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the PQQ and/or ITT Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in the PQQ and/or ITT Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Will be detailed in the PQQ and/or ITT documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FW/P232
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Potential for requirement to be readvertised if not extended in 2019.
VI.2)Information about European Union funds

VI.3)Additional information

As part of the Procurement Reform (Scotland) Act 2014 successful supplier(s)may/shall be required to actively participate in the achievement of social and environmental objectives which will be detailed in the ITT documentation
(SC Ref:397595).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) may bring proceedings in the Sheriff Court of the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.8.2015

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