Provide HVAC Call Out Service to Harrogate Borough Council

Provision of a Fully Comprehensive Heating, Ventilation and Air Conditioning (HVAC) Maintenance and Call out Service.

United Kingdom-Harrogate: Repair and maintenance services

2016/S 092-165198

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harrogate Borough Council
Council Offices, Crescent Gardens
For the attention of: Mrs Marion Wrightson
HG1 2SG Harrogate
UNITED KINGDOM
Telephone: +44 1423500600
E-mail: procurement@harrogate.gov.uk
Fax: +44 1423556100

Internet address(es):

General address of the contracting authority: http://www.harrogate.gov.uk/

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: Harrogate Borough Council
Council Offices, Crescent Gardens
For the attention of: Mrs Marion Wrightson
HG1 2SG Harrogate
UNITED KINGDOM
Telephone: +44 1423500600
E-mail: procurement@harrogate.gov.uk
Fax: +44 1423556100

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Harrogate Borough Council
Council Offices, Crescent Gardens
For the attention of: Mrs Marion Wrightson
HG1 2SG Harrogate
UNITED KINGDOM
Telephone: +44 1423500600
E-mail: procurement@harrogate.gov.uk
Fax: +44 1423556100

Tenders or requests to participate must be sent to: Harrogate Borough Council
Council Offices, Crescent Gardens
For the attention of: Mrs Marion Wrightson
HG1 2SG Harrogate
UNITED KINGDOM
Telephone: +44 1423500600
E-mail: procurement@harrogate.gov.uk
Fax: +44 1423556100

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Fully Comprehensive Heating, Ventilation and Air Conditioning (HVAC) Maintenance and Call out Service in Council owned Buildings in The Harrogate District.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

50000000, 42000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council is seeking a qualified and competent contractor to provide a comprehensive maintenance and call out service for heating, ventilation and air conditioning equipment at council owned properties in the Harrogate district.
The service is to cover 14 sites across the district identified within the tender documents.
Estimated value excluding VAT:
Range: between 30 000 and 40 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0251

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.6.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.7.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.5.2016

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