Provide Insurance Services to Woking Borough Council

Provide Insurance Services to Woking Borough Council

9 Lots. Lot 1) Property (Material Damage and Business Interruption) Insurance related services
Lot 2) Property Owners Insurance Related Services.

United Kingdom-Woking: Insurance services

2015/S 147-271454

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Woking Borough Council
Civic Offices, Gloucester, Surrey
For the attention of: Tim Lowe
GU21 6YL Woking
UNITED KINGDOM
Telephone: +44 1483743413
E-mail: tim.lowe@woking.gov.uk

Internet address(es):

General address of the contracting authority: http://www.woking.gov.uk

Address of the buyer profile: https://www.delta-esourcing.com

Electronic access to information: https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=153392631

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=153392631

Further information can be obtained from: Arthur J. Gallagher
Station Square, One Gloucester Street
For the attention of: Gareth Nutter
SN1 1GW Swindon
UNITED KINGDOM
Telephone: +44 1793468388
E-mail: ukpublicsector@ajg.com
Internet address: http://www.ajg.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Delta e-Sourcing
Station Square, One Gloucester Street
Contact point(s): Delta e-sourcing
SN1 1GW Swindon
UNITED KINGDOM
Internet address: http://www.delta-esourcing.com

Tenders or requests to participate must be sent to: Delta e-sourcing
Station Square, One Gloucester Street
SN1 1GW Swindon
UNITED KINGDOM
Internet address: http://www.delta-esourcing.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Insurance Related Services to Woking Borough Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision and placement of Insurance related services for Woking Borough Council, starting 30.9.2015.
3 year agreement with an option to extend for a further 2 years.

II.1.6)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1) Property (Material Damage & Business Interruption) Insurance related services
Lot 2) Property Owners Insurance Related Services
Lot 3) Contractors All Risks Insurance Related Services
Lot 4) Combined Liability Insurance Related Services
Lot 5) Fidelity Guarantee Insurance Related Services
Lot 6) Computer Insurance Related Services
Lot 7) Engineering Inspection & Insurance Related Services
Lot 8) Motor Fleet Insurance Related Services
Lot 9) Package Proposal.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Property (Material Damage & Business Interruption) Insurance Related Services

1)Short description

Cover for Material Damage and Business Interruption, to include cover for Money, Plate Glass, Specified All Risks and Theft.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 2Lot title: Property Owners Insurance Related Services

1)Short description

Cover for Material Damage and Loss of Rent.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 3Lot title: Contractors All Risks Insurance Related Services

1)Short description

‘All Risks’ of accidental loss or damage including theft and subsidence, landslip or heave.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 4Lot title: Combined Liability Insurance Related Services

1)Short description

Cover to include Public/Products Liability, Employers’ Liability, Officials Indemnity, Libel & Slander, Land Charges, Professional Negligence, Public Health Act and Hirers Liability.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 5Lot title: Fidelity Guarantee Insurance Related Services

1)Short description

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 6Lot title: Computer Insurance Related Services

1)Short description

Cover for Material Damage, Data & Information, Additional Expenditure.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 7Lot title: Engineering Inspection & Insurance Related Services

1)Short description

To include cover for Deterioration of Stock.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 30.9.2015. Completion 29.9.2018

5)Additional information about lots

Insurers to provide bids for a 3 year agreement with an option to extend for a further 2 years.

Lot No: 8Lot title: Motor Fleet Insurance Related Services

1)Short description

General Vehicles and Leased Vehicles.

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Package Proposal

1)Short description

2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515411, 66516000, 66519200, 66514110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: FCA Registered Insurers only.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Current Financial Rating (Standard & Poors or equivalent).
Minimum level(s) of standards possibly required: A minimum financial rating of ‘A’ from Standard & Poors, or an equivalent rating from another equivalent rating agency is required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of experience of providing insurance cover for the public sector is preferable but experience with providing cover for complex commercial organisations will be considered.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: TBC.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with an option to extend for a further 2 years.
1 round of tendering is intended with best final offers from bidders being received by 31.8.2015.
Subsequently, there may be dialogue with bidders regarding clarification in respect of bids received.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Woking Borough Council
Civic Offices, Gloucester Square
GU21 6YL Woking
UNITED KINGDOM
Telephone: +44 1483743413
Internet address: http://woking.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Woking Borough Council will incorporate a minimum 10 calendar days standstill period at the point the information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be requested from the address given in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.7.2015

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