Provide Internal Audit Services to Scottish Parliament

Provide Internal Audit Services to Scottish Parliament

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to assist the SPCB’s Head of Internal Audit to deliver a high quality independent and risk-based internal audit.

United Kingdom-Edinburgh: Internal audit services

2015/S 241-437785

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
For the attention of: Dorothy Houston
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620

Internet address(es):

General address of the contracting authority: http://www.scottish.parliament.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

Electronic access to information: https://in-tendhost.co.uk/scottishparliament/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/scottishparliament/aspx/Home

Further information can be obtained from: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
For the attention of: Dorothy Houston
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
Internet address: http://www.scottish.parliament.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Parliamentary Corporate Body
For the attention of: Dorothy Houston
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/scottishparliament/aspx/Home

Tenders or requests to participate must be sent to: Scottish Parliamentary Corporate Body
For the attention of: Dorothy Houston
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/scottishparliament/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: devolved parliament

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Internal Audit Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to assist the SPCB’s Head of Internal Audit to deliver a high quality independent and risk-based internal audit and assurance service that fully meets the requirements of Public Sector Internal Audit Standards (PSIAS).

II.1.6)Common procurement vocabulary (CPV)

79212200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There is no guarantee of the exact quantity of services required, however, based on historical information, an input of around 40 to 50 days per annum is anticipated.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The SPCB will pay all sums properly due within 30 days of having received a valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(2) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
We will carry out a credit check with an independent specialist company that produces credit ratings and financial reports. We will review the information we have obtained and may ask for further information so that we may manage any risk of contracting with your organisation and we may seek to obtain a deed of guarantee (e.g. from a parent company, bank or insurance company).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
Examples within the last 3 years for the provision of internal audit to high profile public bodies, covering general assurance, peer reviews and specialist audits.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NIC/SER/352
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.2.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

1.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 1.2.2016 – 12:00

Place:

Edinburgh

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The SPCB uses an electronic system for managing the tender process — ‘Intend’. Tenderers should register on Intend: https://in-tendhost.co.uk/scottishparliament where they will then be able to download documentation for this contract via the ‘Current Tenders’ tab. All tender correspondence and returns should also be administered through Intend.

For guidance on how to download these documents please use the help facility within Intend (address as above). For further assistance on using the e-tendering system please contact +44 1313486620.
The SPCB does not commit to letting a contract for all or any of the requirements listed.
The SPCB will not be liable for any costs incurred by those expressing interest in or tendering for this contract.
Any contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.
As part of the SPCB responsibilities under the Freedom of Information (Scotland) Act 2002, the SPCB may be required to disclose information provided by you in relation to this requirement, to anyone who makes a request under the Act.
The SPCB provides no guarantee to the volume or value of business that may be procured from the contract throughout its term.
(SC Ref: 422189).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.12.2015

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