Provide IT Service Management in West Midlands

Provide IT Service Management in West Midlands

IT Service Management, Desktop Applications, Data Centre and Resilience, IP Telephony.

United Kingdom-Derby: Information technology services

2016/S 087-154112

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arden & GEM CSU on Behalf of NHS Dudley Clinical Commissioning Group and GPs and Dudley and Walsall Mental Health Partnership NHS Trust
Cardinal Square
For the attention of: Bailey David
DE1 3QT Derby
UNITED KINGDOM
Telephone: +44 1332888023
E-mail: David.Bailey@ardengemcsu.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.dudleyccg.nhs.uk.www.dwmh.nhs.uk

Address of the buyer profile: http://www.ardengemcsu.nhs.uk/

Electronic access to information: https://ardengemcsu.bravosolution.co.uk/web/login.html

Electronic submission of tenders and requests to participate: https://ardengemcsu.bravosolution.co.uk/web/login.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Dudley Clinical Commissioning Group
Brierley Hill Health and Social Care Centre, Venture Way, West Midlands
DY5 1RU Brierley Hill
UNITED KINGDOM

Dudley and Walsall Mental Health Partnership NHS Trust
Trafalgar House, 47-49 King Street, West Midlands
DY2 8PS Dudley
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Managed Information Technology and Telecommunications Service to NHS Dudley CCG and GPs and Dudley and Walsall Mental Health Partnership NHS Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: West Midlands.
NUTS code UKG35,UKG34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Information Technology Services to NHS Dudley CCG and GPs and NHS Dudley and Walsall Mental Health Partnership Trust. The service will include the provision of IT Service Management, Desktop Applications, Data Centre and Resilience, IP Telephony and Network and Communications.

II.1.6)Common procurement vocabulary (CPV)

72222300, 50334100, 72223000, 50312600, 50312610, 72267100, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of a Managed Information Technology and Telecommunications Service to NHS Dudley CCG and GPs and Dudley and Walsall Mental Health Partnership NHS Trust.
The Contract is for a period of 5 years with the option to extend for up to an additional 24 months.

II.2.2)Information about options

Options: yes
Description of these options: The Contract may be extended for up to an additional period of 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Pre-Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre-Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids are acceptable but the authority may require the consortium to incorporate a special purpose vehicle and provide parent company guarantees.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AGEMCSU/TRANS/16/140 and 1037-16-MH

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This is a 5 year contract with the option to extend for up to an additional 24 months. If they contract is not extended we anticipate a new publication in May 2021, however if the contract is extended we anticipate publication May 2023. Please note the Authority reserves the right not to re-procure the service or may opt to use alternative procurement routes.
Please note that during the lifetime of this contract, the contracting Authority may enter into a Partnership arrangement with other Trusts within the West Midlands area. Any such partnership arrangements will be covered under the scope of this contracting arrangement.
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://gemcsu.bravosolution.co.uk and click the link to register— Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier) — Click on the relevant PQQ to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.

Please note that the NHS Dudley Clinical Commissioning Group and GPs and the Dudley and Walsall Mental Health Partnership NHS Trust will enter into 3 separate contracts with the successful Provider. It is anticipated that the NHS Dudley Clinical Commissioning Group contract will commence 1.4.2017 and the Dudley and Walsall Mental Health Partnership NHS Trust contract will commence 12 months from the contract award date. These dates may be subject to change.
Please note that during the lifetime of this contract, the contracting Authority may enter into a Partnership arrangement with other Trusts within the West Midlands area. Any such partnership arrangements will be covered under the scope of this contracting arrangement.
Please note that the TUPE transfer of employees may be applicable to the provision of services.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.4.2016

 

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