Provide Key Holding and Security Services

Provide Key Holding and Security Services

English Heritage is seeking tenders to provide both a Key Holding and Response service at some sites and a Manned Guarding service at some sites. The tender consists of 9 regional lots.

United Kingdom-Swindon: Security services

2015/S 239-434297

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Heritage
The Engine House
SN2 2EH Swindon
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/english-heritage

Address of the buyer profile: https://in-tendhost.co.uk/english-heritage

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Key Holding, Response and Manned Guarding.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Various English Heritage sites.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The English Heritage Trust is a charity that manages 412 historic properties. These properties represent a precious collection of physical remains from a long span of England’s history. Ancient Monuments are protected in law, and it is a criminal offence to willfully damage them. Many of the properties are ruins, and are therefore fragile by their very nature. Many are also unmanned and in rural locations, with obvious implications for security. Others within towns and cities have different security issues. Houses with extremely valuable collections present high security risks. English Heritage is seeking tenders to provide both a Key Holding and Response service at some sites and a Manned Guarding service at some sites. The tender consists of 9 regional lots; North, South East, West, and London and East for the Key Holding and Response; and North, South East, West, London and East and Stonehenge for the Manned Guarding. Tenderers may bid for one or more lots. The contract will be for 3 years commencing 1.4.2016. There will be the option to extend the contract for 2 further 1 year periods. To express interest in this opportunity and download the Pre Qualification Questionnaire, please go to https://in-tendhost.co.uk/english-heritage/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for 3 years, with the option to extend by 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 5 000 000 and 7 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Information about lots

Lot No: 1 Lot title: Provision of Key Holding and Response for English Heritage sites in London and East of England

1)Short description

Provision of an out of hours response service 24/7 at English Heritage sites in London and East of England.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years, with the option to extend for 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 50 000 and 70 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Provision of Key Holding and Response at English Heritage sites in South East of England

1)Short description

Provision of an out of hours response service 24/7 at English Heritage sites in the South East of England.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years, with the option to extend for 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 50 000 and 70 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Provision of Key Holding and Response at English Heritage sites in the West of England

1)Short description

Provision of an out of hours response service 24/7 at English Heritage sites.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years, with the option to extend for 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 50 000 and 70 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Provision of Key Holding and Response at English Heritage sites in the North of England

1)Short description

Provision of an out of hours response service 24/7 at English Heritage sites.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years with the option to extend by 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 50 000 and 70 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Provision of Manned Guarding at English Heritage sites in London and East of England

1)Short description

Provision of both static manned guarding at our properties and also at some sites for regular visiting patrols to be made during both day and night.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years with the option to extend by 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 1 500 000 and 1 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Provision of Manned Guarding at English Heritage sites in South East England

1)Short description

Provision of both static manned guarding at our properties and also at some sites for regular visiting patrols to be made during both day and night.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years with the option to extend by 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 1 800 000 and 2 030 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Provision of Manned Guarding at English Heritage sites in West of England

1)Short description

Provision of both static manned guarding at our properties and also at some sites for regular visiting patrols to be made during both day and night.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years with the option to extend for 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Provision of Manned Guarding at English Heritage sites in the North of England

1)Short description

Provision of both static manned guarding at our properties and also at some sites for regular visiting patrols to be made during both day and night.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years, with the option to extend for 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 400 000 and 550 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Provision of Manned Guarding at Stonehenge

1)Short description

Provision of static manned guarding at Stonehenge.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

The contract will be for 3 years, with the option to extend by 2 further 1 year periods.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P/REF 00000263

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.12.2015

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