Provide Language Training to HM Revenue and Customs

Provide Language Training to HM Revenue and Customs

The service requirement is for language training to prepare members of the UK Civil Service European Fast Stream (EFS) for the technical and language requirements of the Annual Graduate entry.

United Kingdom-Manchester: Education and training services

2015/S 147-271188

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HM Revenue and Customs
5th Floor West, Ralli Quays, 3 Stanley Street, Salford
Contact point(s): Please refer to section VI.3 (Additional Information) which clarifies the procedure regarding access to submission of tender documentation
For the attention of: James Gadsby
M60 9LA Manchester
UNITED KINGDOM
Telephone: +44 3000587701
E-mail: james.gadsby@hmrc.gsi.gov.uk
Fax: +44 1618270270

Internet address(es):

General address of the contracting authority: www.hmrc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Direct and indirect taxes

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

15-PSCR-1072-European Fast Stream Foreign Language Development-OJEU-Open.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Education and training services. Coaching services. Higher education services. Adult education services at University level. Training services. Specialist training services. The service requirement is for language training to prepare members of the UK Civil Service European Fast Stream (EFS) for the technical and language requirements of the Annual Graduate entry (AD5/7) competition (the ‘Concours’) for permanent employment in the European Union institutions and to assist with the development of an effectively bilingual cohort of EU experts across the Civil Service.

II.1.6)Common procurement vocabulary (CPV)

80000000, 79998000, 80300000, 80430000, 80500000, 80510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value range includes initial 36 month contract term plus potential separate extensions of 12 months making 48 months in total.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A single extension period of 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

HMRC operates an Enterprise Resource Planning (electronic trading/ordering) system and has a Purchase Order Mandatory Policy. Successful tenderers will be required to provide information so that they can be adopted onto the system. Payment will be made by BACS within 30 days of receipt of a valid invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. No special legal form is required, but each supplier will be required to become jointly and severally liable for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any contract or framework agreement awarded will be subject to the Authority’s Conditions of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in Section VI.3), HMRC is using an e-sourcing (e-Tendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless tenderers have 1st demonstrated that they have the necessary personal standing and are eligible and suitable to be awarded a public contract. Tenderers will therefore be required to provide a statement within an online ‘selection questionnaire’ as to whether any of the circumstances (relating to mandatory and discretionary grounds for exclusion) described in Regulation 23 of the Public Contracts Regulations 2006 apply. Revenue compliance will be considered and checks will be undertaken throughout the tendering exercise using, as applicable, information from HMRC’s own records. UK applicants will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and Corporation Tax or Self-Assessment reference, as applicable. Overseas or non-UK Tenderers will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate. Information may also be required in respect of sub-contractors who will prospectively be performing core or major elements of the requirement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in Section VI.3), HMRC is using an e-sourcing (e-Tendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection Questionnaire’ that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but as a minimum, the questionnaire will request the following information:
1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information,
2) statement of turnover in respect of the required goods and/or service only, and
3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances.
If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As stated in Section VI.3), HMRC is using an e-sourcing (e-Tendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have 1st demonstrated via an online ‘Selection Questionnaire’ that they have the necessary technical capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but as a minimum the questionnaire will request the following information:

1) details of the principal business areas (s) in which the company is engaged and its structure, site locations and facilities,
2) evidence of previous relevant experience in the last 3 years demonstrating capacity and ability to provide the required goods and/or services inclusive of dates, size/value of contract and customer address/contact names for reference purposes,
3) details of quality systems in place including (if applicable) details and copy certification relating to formal accreditation held such as BS, ISO or equivalent,
4) information relating to compliance with Health and Safety, Equalities and Environmental legislation, and
5) a list of professional associations or trade bodies to which the organisation or individuals in the organisation belong.
If a company is a subsidiary, a member of a group or a consortium the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
Minimum level(s) of standards possibly required:
Demonstration of expert knowledge of the Common European Framework of Reference for Languages: Learning, Teaching, Assessment (CEFR).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: HMRC reserves the right to use an electronic auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15-PSCR-1072-European Fast Stream Foreign Language Development-OJEU-Open

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: HMRC will be using an e-sourcing(e-tendering) tool/application for this procurement. This prevents any information provided by the applicant or tenderer from being viewed by the Authority until the e-sourcing event is closed. The e-sourcing (e-tendering) application will display the closing date and time for this particular tendering exercise within the event. The close time will be the earliest point at which the HMRC nominated or a tender defined evaluation team member will be able to open and view the tender responses. Therefore, the opening time for tenders will coincide with the close date and time for the event and all tenders will become visible to the HMRC nominated or event defined tender evaluation team in any place that provides access to the e-sourcing tool/application at that time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. HMRC is conducting this tendering exercise under the OJEU Open procedure and is using an e-Sourcing (e-Tendering) tool or application (Information about the e-Sourcing application and about supplying to HMRC in general is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm). Economic operators who require access to the online tender documentation must send an e-mail to:e.procurement@hmrc.gsi.gov.uk any time up to but no later than 17:00 on 20.8.2015. This email should contain:

(a) the contract reference shown in Section IV.3.1) (File Reference);
(b) a contact email address;
(c) a contact name; and
(d) the company name and contact telephone number.
Economic operators who have complied with the foregoing will receive details of how to access the online tender documentation. (If an email response from HMRC is not received within 1 working day of your request, recontact: e.procurement@hmrc.gsi.gov.uk (after 1st checking your spam inbox) notifying non-receipt and confirming when the request was first made). Online tender documentation must be fully completed (and any requested associated hard copy documents received by HMRC) no later than 17:00 on 27.8.2015. Tender documentation not submitted in the required form (or containing the requested information) may be rejected. (When requesting access to the online tender documentation, please notify the Authority if you have any accessibility issues (disabilities) which may prevent you from providing a high quality response using the e-Sourcing application. This will then allow HMRC to agree with you an appropriate format for you to view and respond to the requirements). Please note that Schedule A specification forms part of the draft contract attached to the e-Sourcing tool in the RFx attachments section. All communications shall be in English. Tenders, when invited and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contractor agreement resulting from the invitation to tender will be considered as a contract made in England according to English law and subject to the exclusive jurisdiction of the English courts. The Awarding Authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. Please note the requirements regarding clarification questions contained in the instructions to tenderers part of the online tender documentation. Please note that the 5 % weighting relating to technical merit — security and business continuity and social, environmental and innovative characteristics is split equally across 2 sections of the tender, so 2.5 % for technical merit — security and business continuity and 2.5 % for social, environmental and innovative characteristics.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=152712330

GO Reference: GO-2015727-PRO-6849238.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See Section VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: HMRC will incorporate a minimum 10 calendar day standstill period at the time the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address at Section I.1). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.7.2015

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