Provide Laundry Services Across Scotland

Provide Laundry Services Across Scotland

The Authority is seeking Contractor(s) to provide Laundry Services and associated services for institutions across the whole of Scotland.

United Kingdom-Stirling: Laundry-collection services

2016/S 071-124360

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

APUC Limited
Unit 5, Stirling Business Centre, Wellgreen
Contact point(s): Operational Procurement — Estates
For the attention of: Ricarda Bieke
FK8 2DZ Stirling
UNITED KINGDOM
Telephone: +44 1314428933
E-mail: rbieke@apuc-scot.ac.uk

Internet address(es):

General address of the contracting authority: http://www.apuc-scot.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Fife College

Dundee and Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

West Highland College

University of Highlands and Islands

Scottish Association for Marine Science (SAMS)

Highland Theological College

Argyll College

Fraunhöfer UK Research Limited

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

JAN1005 — AP Laundry Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland, UK.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking Contractor(s) to provide Laundry Services and associated services for institutions across the whole of Scotland. The provision of Laundry Services is split into 2 separate service models: 1 model covers all Laundry Services including the provision of hire garments and linen service. The other model covers solely the Collection, Wash and Return Service and associated services for institution-owned linen and garments.
Institutions across Scotland require services that cover year-round launder of garments and linen from a range of departments, including but not limited to Catering, Hospitality, Residential, Hair and Beauty, Leisure and Workshops. Further, some institutions have a requirement for hiring good quality linen and garments either on seasonal or year-round basis
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_5704 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

98311000, 98311100, 39291000, 19231000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The purpose of this procurement exercise, and the resultant Framework Agreement is to aggregate estimated spend and deliver efficiency benefits to participating Institutions, while also providing those Institutions with access to a number of high quality Contractors who are able to deliver the requirements of the Framework Agreement in relation to the supply of Laundry, Linen and Garment hire as well as Associated Services.
The Framework Agreement has been divided into 10 lots to ensure the geographical coverage for all Institutions, the coverage of specific wash and hire requirements and to facilitate the opportunity for participation of locally based Contractors in the Framework Agreement.
Lot 1 — 5 constitutes geographical areas that cover the laundry service requirement for collect, wash and return as well as for the hire of items to institutions requirements.
Lot 6 — 10 constitutes geographical areas that cover the laundry service requirement for collect, wash and return only.

II.2.2)Information about options

Options: yes
Description of these options: Framework Agreement is for a period of 24 months, with an option to extend the Framework Agreement for a further period of 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2018

Information about lots

Lot No: 2 Lot title: Aberdeen and Aberdeenshire (H+CWR)

1)Short description

The purpose of Lot 2 is to provide Institutions within the geographical area of Aberdeen and Aberdeenshire with a combined service that covers the provision of linen and garment hire services in addition to the provision of Laundry and Associated Services for items which are owned by the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The provision of hire stock which meets the requirements of the Contracting Institution.
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
— A frequency of service ranging from Daily Changes to Annual Changes depending upon the requirements of individual institutions.
— Ensuring sufficient stock is in place to meet the contracting institutions requirements.
— Maintenance and replenishment of stock which is damaged or lost.
Contractors must be able to provide a frequency of service ranging from Daily to Annual depending upon the requirements of individual institutions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Glasgow and West of Scotland (H+CWR)

1)Short description

The purpose of Lot 5 is to provide Institutions within the geographical area of Glasgow and West of Scotland with a combined service that covers the provision of linen and garment hire services in addition to the provision of Laundry and Associated Services for items which are owned by the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The provision of hire stock which meets the requirements of the Contracting Institution.
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
— A frequency of service ranging from Daily Changes to Annual Changes depending upon the requirements of individual institutions.
— Ensuring sufficient stock is in place to meet the contracting institutions requirements.
— Maintenance and replenishment of stock which is damaged or lost.
Contractors must be able to provide a frequency of service ranging from Daily to Annual depending upon the requirements of individual institutions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Fife, Dundee and Stirling (H+CWR)

1)Short description

The purpose of Lot 3 is to provide Institutions within the geographical area of Fife, Dundee and Stirling with a combined service that covers the provision of linen and garment hire services in addition to the provision of Laundry and Associated Services for items which are owned by the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The provision of hire stock which meets the requirements of the Contracting Institution.
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
— A frequency of service ranging from Daily Changes to Annual Changes depending upon the requirements of individual institutions.
— Ensuring sufficient stock is in place to meet the contracting institutions requirements.
— Maintenance and replenishment of stock which is damaged or lost.
Contractors must be able to provide a frequency of service ranging from Daily to Annual depending upon the requirements of individual institutions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Edinburgh and Lothians and Borders (H+CWR)

1)Short description

The purpose of Lot 4 is to provide Institutions within the geographical area of Edinburgh and Lothians and Borders with a combined service that covers the provision of linen and garment hire services in addition to the provision of Laundry and Associated Services for items which are owned by the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The provision of hire stock which meets the requirements of the Contracting Institution.
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
— A frequency of service ranging from Daily Changes to Annual Changes depending upon the requirements of individual institutions.
— Ensuring sufficient stock is in place to meet the contracting institutions requirements.
— Maintenance and replenishment of stock which is damaged or lost.
Contractors must be able to provide a frequency of service ranging from Daily to Annual depending upon the requirements of individual institutions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Highlands and Islands (CWR)

1)Short description

The purpose of Lot 6 is to provide Institutions within the geographical area of the Highlands and Islands with a Laundry and Associated Services for items which are owned by, and are managed by, the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Edinburgh and Lothians and Borders (CWR)

1)Short description

The purpose of Lot 9 is to provide Institutions within the geographical area of Edinburgh and Lothians and Borders with a Laundry and Associated Services for items which are owned by, and are managed by, the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Fife, Dundee and Stirling (CWR)

1)Short description

The purpose of Lot 8 is to provide Institutions within the geographical area of Fife, Dundee and Stirling with a Laundry and Associated Services for items which are owned by, and are managed by, the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Aberdeen and Aberdeenshire (CWR)

1)Short description

The purpose of Lot 7 is to provide Institutions within the geographical area of Aberdeen and Aberdeenshire with a Laundry and Associated Services for items which are owned by, and are managed by, the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Glasgow and West of Scotland (CWR)

1)Short description

The purpose of Lot 10 is to provide Institutions within the geographical area of Glasgow and West of Scotland with a Laundry and Associated Services for items which are owned by, and are managed by, the contracting institution.

2)Common procurement vocabulary (CPV)

42716000, 98311000, 98311100

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Highlands and Islands (H+CWR)

1)Short description

The purpose of Lot 1 is to provide Institutions within the geographical area of the Highlands and Islands with a combined service that covers the provision of linen and garment hire services in addition to the provision of Laundry and Associated Services for items which are owned by the contracting institution.

2)Common procurement vocabulary (CPV)

98311000, 98311100, 19231000

3)Quantity or scope

Successful Contractors must be able to provide services including, but not limited to the following:
— The provision of hire stock which meets the requirements of the Contracting Institution.
— The Collection of soiled items from a location or multiple locations as specified by the contracting institution.
— Laundering and finishing of items to a high standard.
— The return of clean items to a location or locations specified by the contracting institution.
— Management of linen at a departmental/individual location level.
— A frequency of service ranging from Daily Changes to Annual Changes depending upon the requirements of individual institutions.
— Ensuring sufficient stock is in place to meet the contracting institutions requirements.
— Maintenance and replenishment of stock which is damaged or lost.
Contractors must be able to provide a frequency of service ranging from Daily to Annual depending upon the requirements of individual institutions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with APUC Ltd on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details provided in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Details provided in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender.
Minimum level(s) of standards possibly required: Tenderers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action / event(dissolved, removed, in liquidation etc.) that calls into question their financial / corporate standing, such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing.
Where a business is established and is required to have its accounts audited, the last 2 years’ audited accounts must be provided. If a business is exempt from the audit requirement, the last 2 years annual accounts must be provided and certified by an independent Chartered Accountant or accompanied by a positive banker’s reference for the Tenderer.
Where a business is unable to provide the information requested above, then additional information and documentation must be provided that will give the Authority the assurance that the business is capable of carrying out any subsequent awarded contract. For example, a statement of the business’s organisation’s cash flow forecast for the current year and a letter from the business’s bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
Where information is available to APUC that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
Insurances, Conflict of Interest, Diversity and Equalities Legislation, Form of Tender (Completion of).
Regulatory Environmental, Health and Safety, Waste Regulations and Climate Change Regulations.
Compliance with the Framework Agreements Statement of Requirements (Section 2).
Ability to service 66,67 % of the Institutions on Lots 1 an 6.
Ability to service 100 % of the Institutions on Lots 2 and 7.
Ability to service 85 % of the Institutions on Lots 3 and 8.
Ability to service 85 % of the Institutions on Lots 4 and 9.
Ability to service 85 % of the Institutions on Lots 5 and 10.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JAN1005 – AP
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 18.5.2016 – 12:00

Place:

Via PCS-Tenders at APUC Edindurgh Office. Edinburgh, UK

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 to 48 Months after the contract award, depending on whether extension periods are taken up.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 435254).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.4.2016

 

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