Provide Local Staff Medical Insurance to FCO

Provide Local Staff Medical Insurance to FCO

Provision on local staff medical insurance, life insurance, and work accident insurance.

United Kingdom-London: Miscellaneous health services

2016/S 005-005366

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Ceballos Erickson
SW1A 2AH London
UNITED KINGDOM
E-mail: erickson.ceballos@fco.gov.uk

Internet address(es):

General address of the contracting authority: www.gov.uk/fco

Electronic access to information: https://fco.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health
Other: local staff insurance (medical, life, and work accident)

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department for International Development (DfID)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision on local staff medical insurance, life insurance, and work accident insurance for British Embassy (BE) Beirut.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: BE Beirut.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 168 000 and 175 000 GBP

II.1.5)Short description of the contract or purchase(s)

BE Beirut requires provision of medical insurance, life insurance, and work accident insurance for its locally employed staff at the British Embassy (BE) Beirut.
The following will be the contract period for each provision:
a. Local Staff Medical Insurance — 1 year with an option for a 1 year contract extension mutually agreed by the Authority and Contractor beginning on 1.5.2016 to 30.4.2017.
b. Local Staff Life Insurance — 3 years with an option for a 1 year contract extension mutually agreed by the Authority and Contractor beginning on 1.5.2016 to 30.4.2019.
c. Work Accident Insurance on selected local staff — 3 years with an option for a 1 year contract extension mutually agreed by the Authority and Contractor beginning on 1.5.2016 to 30.4.2019.

II.1.6)Common procurement vocabulary (CPV)

85140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority requires provision of medical insurance, life insurance, and work accident insurance for its locally employed staff at the British Embassy (BE) Beirut.

All Tender documentation will be published, and all substantive communication between the Authority and bidders will be conducted via the FCO’s eProcurement Portal BRAVOSolution (requires registration 1st time which is free and instantaneous). URL is https://fco.bravosolution.co.uk/ (requires registration), then navigate to Project_736 / ITT_980.

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Local Staff Medical Insurance

1)Short description

Contract duration: 1 year from 1.5.2016 to 30.4.2017 with a potential extension of 1 year period mutually agreed by the Authority and Contractor; based on satisfactory performance of the Contractor and the operational requirement.

2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.5.2016. Completion 30.4.2017

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Local Staff Life Insurance

1)Short description

Contract duration: 3 years from 1.5.2016 to 30.4.2019 with a potential extension of 1 year period mutually agreed by the Authority and Contractor; based on satisfactory performance of the Contractor and the operational requirement.

2)Common procurement vocabulary (CPV)

85140000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.5.2016. Completion 30.4.2019

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Work Accident Insurance on some local staff

1)Short description

Contract duration: 3 years from 1.5.2016 to 30.4.2019 with a potential extension of 1 year period mutually agreed by the Authority and Contractor; based on satisfactory performance of the Contractor and the operational requirement.

2)Common procurement vocabulary (CPV)

85140000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.5.2016. Completion 30.4.2019

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation: https://fco.bravosolution.co.uk/ (requires registration) and navigate to Project_736 / ITT_980.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See tender documentation: https://fco.bravosolution.co.uk/ (requires registration) and navigate to Project_736 / ITT_980.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPG/999/2015
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.2.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.2.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Local Staff Medical Insurance: 1 to 2 years.
Local Staff Life Insurance and Work Accident Insurance on some local staff: 3 to 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All Tender documentation will be published, and all substantive communication between the Authority and bidders will be conducted via the FCO’s eProcurement Portal BRAVOSolution. URL is https://fco.bravosolution.co.uk/ (requires registration), then navigate to Project_736 / ITT_980.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.1.2016

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