Provide Managed Services to Kent County Council

Provide Managed Services to Kent County Council

A service may include, but not be limited to, software, hardware, digital mailroom, and purchase to pay automation, cloud storage.

United Kingdom-Maidstone: Printing and related services

2016/S 013-018762

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
Contact point(s): Procurement Services Group (Commercial Services)
For the attention of: Mr Michael Smith
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Further information can be obtained from: Kent County Council
County Hall
Contact point(s): Procurement Services Group (Commercial Services)
For the attention of: Mr Michael Smith
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
Contact point(s): Procurement Services Group (Commercial Services)
For the attention of: Mr Michael Smith
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
Contact point(s): Procurement Services Group (Commercial Services)
For the attention of: Mr Michael Smith
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hertfordshire County Council
County Hall, Pegs Lane
SG13 8DQ Hereford
UNITED KINGDOM

Hampshire County Council
The Castle, Hampshire
SO23 8UJ Winchester
UNITED KINGDOM

Commercial Services — KCS Professional Services
1 Abbey Wood Road, Kings Hill
ME19 4YT West Malling
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Services for Business Solutions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 500 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Commercial Services is one of the largest trading organisations of its kind in Europe with a turnover in excess of 600 000 000 GBP and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 km². It has an annual expenditure of circa. 1 000 000 000 GBP on goods and services with a population of 1 500 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS, on behalf of the Central Buying Consortium, wishes to create a Framework Agreement (the Agreement) for the supply and delivery of Managed Services for Business Solutions.‘Managed Service’ is the practice of outsourcing day-to-day management responsibilities and functions as a strategic method for transforming and improving business processes and cutting operating costs. A service may include, but not be limited to, software, hardware, digital mailroom, and purchase to pay automation, cloud storage, document workflow management, data security and data loss prevention systems, Customer communication management systems and other IP networking Services.
The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015’.

II.1.6)Common procurement vocabulary (CPV)

79800000, 30121100, 30121200, 30121300, 30123000, 30125000, 30192400, 48310000, 48318000, 48613000, 48770000, 50310000, 64216200,72212311, 72212772, 72212780, 72512000, 79000000, 79131000, 79500000, 79999100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

‘Managed Service’ is the practice of outsourcing day-to-day management responsibilities and functions as a strategic method for transforming and improving business processes and cutting operating costs. A service may include, but not be limited to, software, hardware, digital mailroom, and purchase to pay automation, cloud storage, document workflow management, data security and data loss prevention systems, Customer communication management systems and other IP networking Services.
Individual opportunities will need to be tailored to meet the Customer’s requirement to improve efficiency and drive down the overall cost of their processes.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Y16018
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.2.2016 – 14:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go towww.kentbusinessportal.org.uk to register and express interest. To express interest select ‘Current Opportunities’, from the ‘Organisation’ drop down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf Do not use this link now. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files immediately after accessing the ProContract portal. Other public bodies will have access to this Agreement but may only do so with the Agreement of the Contracting Authority. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the CBC Group, Local government authorities, the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. Full details of the classification of potential Contracting Bodies and Customer’s geographical areas and organisation classifications are detailed as follows: Regions in England: Main Regions:- East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmNorthern Ireland: Administered across 26 Districts of Northern Ireland. See link:http://www.nidirect.gov.uk/local-councils-in-northern-irelandScotland: Administered across 32 Council areas. See link:http://www.cosla.gov.uk/scottish-local-governmentWales: Administered across 22 Council areas. See link:http://wales.gov.uk/topics/localgovernment/?skip=1&lang=enClassification of Customer Organisations Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmEducational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links:http://www.schoolswebdirectory.co.uk/index.phphttp://www.ukschoolsdirectory.net/searchresult.phpwww.education.gov.uk/edubasewww.hefce.ac.uk http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspxPolice, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links:http://www.police.uk/forces.htmhttp://www.fireservice.co.uk/http://www.nifrs.org/http://www.mcga.gov.uk/c4mca/mcga07-home.htmNHS Bodies, the HSC (Northern Ireland) and Ambulance Services:See links:http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.hscni.net/index.php?link=trustshttp://www.nhs24.com/findlocal/http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspxhttp://www.wales.nhs.uk/nhswalesaboutus/structureCentralGovernment Departments & their Agencies: See link:http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htmRegisteredCharities: See links: http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contactRegistered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link:http://www.idea.gov.uk/idk/core/page.do?pageId=7175736http://www.nhfdirectory.co.ukhttp://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link:http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link:http://www.cosla.gov.uk/scottish-local-governmentWales: Administered across 22 Council areas. See link:http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, Services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.1.2016

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