Provide Mental Health Wellbeing Services to Ministry of Defence

Provide Mental Health Wellbeing Services to Ministry of Defence

The Authority has a requirement for a digital Mental and Physical Wellbeing resource.

United Kingdom-Glasgow: Miscellaneous health services

2016/S 131-234942

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C
Room 1.2.24, Kentigern House, 65 Brown Street
G2 8EX
United Kingdom
Contact person: Stephen Ogilvie
Telephone: +44 1412242135
NUTS code: UK

Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of Mental Health Wellbeing Services.

Reference number: JFC6A/0019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of a Mental Health Wellbeing Services.

II.1.5)Estimated total value

Value excluding VAT: 259 200.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Provision of Mental Health Wellbeing Services. The Authority has a requirement for a digital Mental and Physical Wellbeing resource. It will be a hosted software as a service digital technology delivery platform for a mixed civilian and military population of approximately 25 000 of whom it is estimated 10-20 % will utilise the resource. The delivery platform is to have a synchronous and asynchronous support functionality plus online and offline capability. The delivery platform is to have clinical supported use delivered by the Authority support staff. The digital platform is to be accessible via the internet and intranet through a URL or IP address using standard internet protocols, http or https. It will have a customised user interface and be able to support a variety of media. The Contractor will make available software and related processes, instructions, methods and techniques via the delivery platform for the purposes of information, psycho-education, self-help and guided self-help under the following general headings: Mental and physical well-being to include but not be limited to: managing stress, depression, anxiety, grief and loss, relationship and parenting advice, medication, eating disorders, self-harm, perfectionism, worry, anger, self-esteem, assertiveness, exercise, nutrition and weight management, alcohol/drugs, smoking, gambling, sleep difficulties/insomnia, chronic pain, managing chronic conditions, positive coping with health conditions and achieving work-life balance. The delivery platform will have the facility to register as either a supporter or anonymous user. The supporter access should include an easy to use interface through which they can monitor current and historic activity for each supported user through a dashboard facility, signpost and release resources and interact asynchronously and anonymously with users. The dashboard will summarise user activity, prompt supporter action (for example, planned review cycles) and collate data in support of a monthly activity return for the Authority. The Contractor will host resources on the delivery platform in a variety of formats as agreed with the Authority (to include Contractor, Authority or third party material including hyper-links). The system will be fully automated and be available to users 24 hours a day, 7 days a week, 365 days a year. The platform will have the facility and capacity to add, update or replace materials as required. The contract period will be 1.11.2016 to 31.10.2019.

Please note that this advertisement is only asking for ‘Expressions of Interest’ at this stage, the attached ‘Invitation to Tender’ documents are for information only, bids should not be submitted in response to this advert, only those suppliers successful at the PQQ stage will be Invited to submit a Tender. Please complete the accompanying PQQ to ‘express your interest’ in this requirement. The pass mark of the PQQ is 50 marks.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 259 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2016
End: 31/10/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Restricted Procedure.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Key Performance Indicators.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/08/2016
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/11/2016
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at: The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014, the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on:

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 53E6D47FK7.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response (s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO help desk by emailing: or Telephone. +44 800282324.

GO Reference: GO-201675-DCB-8445841.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C
Rom 1.2.24, Kentigern House, 65 Brown Street
G2 8EX
United Kingdom
Telephone: +44 1412242135

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C
Room 1.2.24, Kentigern House, 65 Brown Street
G2 8EX
United Kingdom
Telephone: +44 1412242135
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, C&C
Romm 1.2.24, Kentigern House, 65 Brown Street
G2 8EX
United Kingdom
Telephone: +44 1412242135

VI.5)Date of dispatch of this notice:



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