Provide Merchant Acquiring Services to Sefton Council

Provide Merchant Acquiring Services to Sefton Council

Sefton Council is seeking to renew its contract for the provision of Banking Services and Merchant Acquiring Services. The period of contract will be 1.4.2016 to 31.3.2019 plus 2, 1 year optional periods.

United Kingdom-Bootle: Banking services

2015/S 172-313055

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sefton Council
2nd Floor Magdalen House, Trinity Road
For the attention of: Mr Chris Magee
L20 3NJ Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344579

Internet address(es):

General address of the contracting authority: http://www.sefton.gov.uk/

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Sefton Council
2nd Floor Magdalen House, Trinity Road
For the attention of: Mr Chris Magee
L20 3NJ Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344579

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sefton Council
2nd Floor Magdalen House, Trinity Road
For the attention of: Mr Chris Magee
L20 3NJ Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344579

Tenders or requests to participate must be sent to: Sefton Council
2nd Floor Magdalen House, Trinity Road
For the attention of: Mr Chris Magee
L20 3NJ Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344579

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Banking Services and Merchant Acquiring Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKD53

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Sefton Council is seeking to renew its contract for the provision of Banking Services and Merchant Acquiring Services. The period of contract will be 1.4.2016 to 31.3.2019 plus 2, 1 year optional periods.
The Council’s banking arrangements and merchant services with the successful contractor or contractors will be conducted in accordance with all relevant statutory requirements including in particular the Local Government Finance Acts 1988 and 1992 and the Education Reform Act 1988, and all Regulations made under these Acts.
The contract has been placed into 2 Lots. Lot 1 for Banking Services, and Lot 2 for Merchant Services. Tenders can be for:
— either of lots 1 and 2,
— lots 1 and 2 together.
The Metropolitan Borough of Sefton services a population of over 275 000 and employs approximately 8 000 full time equivalent staff. With total gross expenditure of 646 000 000 GBP it is one of the largest metropolitan boroughs in the country, and requires a range of banking services and merchant services, as detailed in the tender document.
The needs of the various Council Departments and Establishments are coordinated by the Head of Corporate Finance and ICT who will nominate a Liaison Officer for the Contract. Policy issues will be handled through this officer although day to day services will involve the relevant individual members of staff.
The Bank or Merchant should appoint similar liaison officers. There should be a nominated Officer (and Deputy) for major activities / queries. For banking day-to-day activity there should be nominated staff to deal with specific queries (e.g. transfers between accounts, income, cash collection, cheque payments, BACS/CHAPS payments, foreign payments etc.), who can be contacted by telephone/fax.

II.1.6)Common procurement vocabulary (CPV)

66110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Sefton Council is seeking to renew its contract for the provision of Banking Services and Merchant Acquiring Services. The period of contract will be 1.4.2016 to 31.3.2019 plus 2, 1 year optional periods.
The Council’s banking arrangements and merchant services with the successful contractor or contractors will be conducted in accordance with all relevant statutory requirements including in particular the Local Government Finance Acts 1988 and 1992 and the Education Reform Act 1988, and all Regulations made under these Acts.
The contract has been placed into 2 Lots. Lot 1 for Banking Services, and Lot 2 for Merchant Services. Tenders can be for:
— either of lots 1 and 2,
— lots 1 and 2 together.
The Metropolitan Borough of Sefton services a population of over 275 000 and employs approximately 8 000 full time equivalent staff. With total gross expenditure of 646 000 000 GBP it is one of the largest metropolitan boroughs in the country, and requires a range of banking services and merchant services, as detailed in the tender document.
The needs of the various Council Departments and Establishments are coordinated by the Head of Corporate Finance and ICT who will nominate a Liaison Officer for the Contract. Policy issues will be handled through this officer although day to day services will involve the relevant individual members of staff.
The Bank or Merchant should appoint similar liaison officers. There should be a nominated Officer (and Deputy) for major activities / queries. For banking day-to-day activity there should be nominated staff to deal with specific queries (e.g. transfers between accounts, income, cash collection, cheque payments, BACS/CHAPS payments, foreign payments etc.), who can be contacted by telephone/fax.
The contract value range given is inclusive of the optional periods for illustration.
Estimated value excluding VAT:
Range: between 800 000 and 840 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will carry 2, 1 year options, exercisable on 1.4.2019 and 1.4.2020.
Provisional timetable for recourse to these options:
in months: 31 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Banking Services

1)Short description

Provision of Banking Services.

2)Common procurement vocabulary (CPV)

66110000

3)Quantity or scope

Contract period will be 1.4.2015 to 31.3.2019 plus 2, 1 year options. Contract Value range is inclusive of the optional periods for illustration.
Estimated value excluding VAT:
Range: between 350 000 and 370 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Provision of Merchant Acquiring Services

1)Short description

Provision of Merchant Acquiring Services.

2)Common procurement vocabulary (CPV)

66110000

3)Quantity or scope

Contract period will be 1.4.2015 to 31.3.2019 plus 2, 1 year options. Contract Value range is inclusive of the optional periods for illustration.
Estimated value excluding VAT:
Range: between 450 000 and 470 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the Tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the Tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Organisation shall provide a copy of its latest statement of accounts and balance sheet, and a list of local authorities for which it provides Banking Services.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Tender Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Contractor must be an institution authorised by the Banking Act 1987 or the Financial Services and Markets Act 2000 and any subsequent amendment thereof.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of service. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TW/KJ
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.10.2015 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 to 55 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2015

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