Provide Occupational Health Services to Plymouth City Council

Provide Occupational Health Services to Plymouth City Council

Provision of occupational health services, an employee assistance programme and medical assessment services.

United Kingdom-Plymouth: Health services

2015/S 172-313126

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Malcolm Fieldsend
PL1 3BJ Plymouth
UNITED KINGDOM
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk

Internet address(es):

General address of the contracting authority: http://www.plymouth.gov.uk/

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Malcolm Fieldsend
PL1 3BJ Plymouth
UNITED KINGDOM
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Malcolm Fieldsend
PL1 3BJ Plymouth
UNITED KINGDOM
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk

Tenders or requests to participate must be sent to: Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Malcolm Fieldsend
PL1 3BJ Plymouth
UNITED KINGDOM
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK – Plymouth: Provision of occupational health services, an employee assistance programme and medical assessment services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council is seeking tenders for the provision of occupational health services and an employee assistance medical programme for Plymouth City Council staff who undertake a range of roles including technical, professional, managerial, manual and administrative work.
We are also seeking tenders to deliver a medical assessment service to those who apply for one of the following schemes: National Blue Badge Scheme, English National Concessionary Travel Scheme and Disabled Drivers Parking Space.
The work specified in this tender has been split into 3 Lots:
— Lot 1 — representing the provision of Occupational Health Services;
— Lot 2 — representing the provision of an Employee Assistance Programme;
— Lot 3 — representing the provision of Medical Assessment Services.
Under this contract the contractors and their supply chains will be required to actively participate in the achievement of the Contracting Authority’s social/economic/environmental objectives. Accordingly, contract documents may relate to social/economic/environmental considerations.

‘Please register your interest in this opportunity using the facility on www.supplyingthesouthwest.org.uk’.

II.1.6)Common procurement vocabulary (CPV)

85100000, 75122000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 554 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Occupational Health Services

1)Short description

The Council are looking to engage with an Occupational Health Supplier that will work closely with the Council’s management and Human Resources teams to provide an integrated approach to improving staff health, promoting health and well-being at work and meeting statutory requirements related to health surveillance and monitoring. A key element will be continuously improving staff attendance levels through Occupational Health interventions. The Supplier shall provide the Council with high quality support and advice on all Occupational Health and related matters. They shall enable the Council’s managers to maintain and promote a healthy workforce and take preventative action to reduce ill-health and sickness absence. The Council are looking to engage with a Supplier that shall be actively involved with the Council’s management teams to ensure engagement with referring managers and develop corporate and service specific initiatives and protocols which will maintain and promote health and well-being at work, improve attendance, reduce hazards and risks and create healthy and safe workplaces. The Council currently employs almost 4 000 staff and has around 500 referrals a year. To ensure we are able to provide the most efficient service we consider an on-line service as an important aspect of delivering a suitable and sufficient Occupational Health service.

2)Common procurement vocabulary (CPV)

85100000, 75122000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Provision of an Employee Assistance Programme

1)Short description

The Council are looking to engage with an Employee Assistance Programme Supplier that will work closely with the Council’s management and Human Resources teams to provide an integrated approach to improving staff health, promoting health and well-being at work and meeting statutory requirements related to health surveillance and monitoring. A key element will be continuously improving staff attendance levels through Employee Assistance Programme interventions. The Supplier shall provide the Council with high quality support and advice on all Occupational Health and related matters. They shall enable the Council’s managers to maintain and promote a healthy workforce and take preventative action to reduce ill-health and sickness absence. The Supplier shall be actively involved with the Council’s management team to develop corporate and service specific initiatives and protocols which will maintain and promote health and well-being at work, improve attendance, reduce hazards and risks and create healthy and safe workplaces.

2)Common procurement vocabulary (CPV)

85100000, 75122000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Provision of Medical Assessment Services

1)Short description

The Council are looking to engage with a Service Provider with specialised professional knowledge to deliver a medical assessment service to those who apply for one of the following schemes: National Blue Badge Scheme, English National Concessionary Travel Scheme and Disabled Drivers Parking Space. The assessor will be required to make a decision on the applicant’s eligibility in line with Department for Transport Guidance and the Transport Act 2000 (as modified by the Concessionary Bus Travel Act 2007). In 2014/15, the Council issued 4523 blue badges to residents in Plymouth; 2669 disabled person’s concessionary bus travel passes and 226 disabled driver’s parking spaces. Whilst a large number of the applications meet the automatic eligibility criteria as set out in the guidance issued by the Department for Transport to Local Authorities there are, however, applications that do not meet this criteria and therefore result in approximately 2 500 desk-based assessments and 850 face-to-face clinical assessments being undertaken each year. These assessments must comply with, and be assessed in accordance with; the legislative requirements where evidence provided has not met approval for automatic entitlement. The Supplier shall work closely with the Council to provide an integrated approach to the delivery of medical assessments for assessing eligibility for concessionary travel schemes: blue badge, disabled person’s concessionary bus travel passes and disabled drivers parking space schemes. The service required is designed to meet current best practice in the delivery of assessments through an integrated approach to all three concessionary travel schemes, improving service delivery for the service user. They shall provide the Council with high quality support and advice on all medical assessments and related matters. The Service Provider shall enable the Council to maintain and promote a more transparent, equitable, systematic and cost-effective method of assessment. The Supplier will provide desk-based and face-to-face clinical assessments to eligible Plymouth residents. They will have premises that can be utilised to undertake the assessments, or have the facility to undertake assessments on behalf of the Council. The service must provide an optimum balance of cost effectiveness for the Council and flexibility, choice and accessibility for customers, whilst upholding the Council’s equalities commitments and complying with statutory legislation.

2)Common procurement vocabulary (CPV)

85100000, 75122000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the Contract Agreement.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and are as set out in Regulations 57-61 of the UK Public Contract Regulations 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 58 of the UK Public Contract Regulations 2015.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 58 of the UK Public Contract Regulations 2015.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Maximum of 5 operators per lot. Objective criteria for choosing the limited number of candidates as detailed in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TC/15016
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2015 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.11.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Plymouth City Council
Ballard House, West Hoe Road
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk
Telephone: +44 1752307967

Body responsible for mediation procedures

Plymouth City Council
Ballard House, West Hoe Road
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk
Telephone: +44 1752307967

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1 of this notice. Bidders should refer to the UK Public Contracts Regulations 2015 regarding remedies and seek independent legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Plymouth City Council
Ballard House, West Hoe Road
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk
Telephone: +44 1752307967

VI.5)Date of dispatch of this notice:

2.9.2015

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