Provide Patent Services to Invest Northern Ireland

Provide Patent Services to Invest Northern Ireland

To provide patent appraisal services for Invest NI’s Proof of Concept programme.

United Kingdom-Belfast: Patent and copyright consultancy services

2015/S 152-280844

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CPD – Supplies and Services Division
303 Airport Road West
Contact point(s): paula.laverty@dfpni.gov.uk
BT3 9ED Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invest NI – Provision of Patent Appraisal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide patent appraisal services for Invest NI’s Proof of Concept (PoC) programme. PoC is a discretionary grant award scheme that supports the pre-commercialisation of leading-edge technologies emerging from NI’s universities, research institutes and health trusts. Potential patent infringement and eventual patentability are key criteria in the Proof of Concept programme selections process. Invest NI wishes to establish a framework list of service providers to deliver patent appraisal services under the PoC Programme.

II.1.6)Common procurement vocabulary (CPV)

79120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 162 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per regulation 57 of the Public Contract Regulations 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
Minimum level(s) of standards possibly required: As per tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
Minimum level(s) of standards possibly required:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

33773

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.9.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.9.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.9.2015
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only CPD Procurement Staff with access to the project on eTenders NI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Contract Monitoring
Contractor(s) performance will be monitored throughout the Contract Period through evaluations completed by Invest NI in relation to the Key Performance Indicators (KPIs) stated in the Contractor’s Performance Assessment Pro-forma (below). Contractor(s) will be made aware of any complaints of ‘unsatisfactory’ performance that have been reported from the evaluations. In the event that:
(a) 1 complaint of unsatisfactory performance is made regarding a Contractor, then Invest NI shall contact them to discuss the matter and Invest NI (at its sole discretion) may (i) give the Contractor an opportunity to remedy the performance if possible; and/or (ii) seek to reduce payment or non-payment for such unsatisfactory work;
(b) 2 or more complaints of unsatisfactory performance are made regarding a Contractor, then Invest NI shall contact them to discuss the matter and Invest NI (at its sole discretion) may give the Contractor (i) an opportunity to remedy the performance if possible; and/or (ii) seek to reduce payment or non-payment for such unsatisfactory work and/or (iii) and/or suspend the Contractor from the framework.
A contractor not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and this Contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See section VI 4.2

Body responsible for mediation procedures

See section VI 4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2015

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