Provide Pension Fund Support Services

Provide Pension Fund Support Services

The Trustees of the Cardiff University Pensions Fund invites tenders for the provision of scheme administration, pension and actuarial and consultancy services (lot 1).

United Kingdom-Cardiff: Pension fund consultancy services

2015/S 147-271264

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): Procurement Services
For the attention of: Huw Price
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): Procurement Services
For the attention of: Huw Price
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): Procurement Services
For the attention of: Huw Price
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

Tenders or requests to participate must be sent to: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): Procurement Services
For the attention of: Huw Price
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Pension Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Cardiff University.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Overview.
The Trustees of the Cardiff University Pensions Fund (CUPF) invites tenders for the provision of scheme administration, pension and actuarial and consultancy services (lot 1) and for the provision of investment consultancy services (lot 2) for a period of 3 years from 1.2.2016 with a provision for the contract to be extended for a further periods up to a maximum of 2 years in total on mutually acceptable terms.
Constitution of the Fund.
The scheme is a defined benefit scheme and provides benefits for non-academic staff and some academic staff of the sponsoring employer, Cardiff University. The final salary section of the scheme was closed to new members in 2011 and new employees are enrolled into the new Career Average Revalued Earnings (CARE) section of the scheme. The scheme is governed by a Trust Deed and Rules. Under the Pensions Schemes Act 1993 (as amended) members are contracted out of the State Second Pension (S2P). The Fund is a registered pension scheme for the purposes of the Finance Act 2004. The Trustees are responsible for the administration and investment policy of the Fund.

II.1.6)Common procurement vocabulary (CPV)

66523000, 66523100, 66131100, 66141000, 66520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see CUPF Pension Support Services ITT Specification for more detailed information.

II.2.2)Information about options

Options: yes
Description of these options: Contract extensions will be available for an additional 24 moths following the initial 3 year contract period at the discretion of the contracting authority.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.2.2016. Completion 31.1.2019

Information about lots

Lot No: 2Lot title: Pension scheme Investment Consulting services

1)Short description

Please see CUPF Pension Support Services ITT Specification for more detailed information.

2)Common procurement vocabulary (CPV)

66523000, 66131100

3)Quantity or scope

Please see CUPF Pension Support Services ITT Specification for more detailed information.
Estimated value excluding VAT:
Range: between 120 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Initial contract period is for 3 years with an option to extend for an additional period of 24 months.

Lot No: 1Lot title: Pension scheme Administration, Actuarial and Consulting services

1)Short description

Please see CUPF Pension Support Services ITT Specification for more detailed information.

2)Common procurement vocabulary (CPV)

66523100, 66520000, 66523000

3)Quantity or scope

Please see CUPF Pension Support Services ITT Specification for more detailed information.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Initial contract period is for 3 years with an option to extend for an additional period of 24 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the invitation to tender (ITT) documents. The University reserves the right to request a parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender (ITT) documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be either:
(1) all Bidders on the basis of joint and several liability;
(2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis).
Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation to tender (ITT) documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any Bidder may be excluded from participation if it fulfils any of the criteria listed in Regulation 57 (1-4) and (8) of the Public Contracts Regulations 2015. Further details are available from the link below:http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ documents.
Minimum level(s) of standards possibly required: As set out in the PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ documents.
Minimum level(s) of standards possibly required:
As set out in the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU210/GHP
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT.
Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and save for matters of clarification or consistency the University will not negotiate the terms.
Living Wage.
1. Cardiff University, as an employer, is committed to paying all employees not less than the Living Wage, as set annually by the Living Wage Foundation.
2. It is Cardiff University’s preference for the Contractor to pay all employees who are employed by the Contractor to perform services pursuant to this agreement not less than the Living Wage, as set annually by the Living Wage Foundation. The Contractor shall use all reasonable endeavours to accede to this request.
3. If the Contractor sub-contracts all or part of the provision of the Services to a sub-contractor the Contract or shall request that any sub-contractor adheres to Clause 2.
(WA Ref:31572).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
— The successful contractor will be expected to work with the University to open up opportunities for SME’s,including enterprises, to bid for 2nd and 3rd tier supply chain opportunities arising from this contract. The successful contractor may also be expected to consider the opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this work.
Cardiff University is committed to contributing to the social, economic and environmental well-being of the wider community. Consequently Community Benefits clauses will be considered as part of the proposed procurements Core or Non-Core requirements to address relevant socio-economic and environmental issues.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days,provides time for unsuccessful tenderers to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.7.2015

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