Provide PR Support Services for Zero Waste Scotland

Provide PR Support Services for Zero Waste Scotland

We require the provision of consumer and specialist public relations support to develop an over-arching plan for public relations activities.

United Kingdom-Stirling: Public relations services

2018/S 125-285277

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
United Kingdom
Telephone: +44 1786433930
E-mail: procurement@zerowastescotland.org.uk
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Food and Drink Waste — PR Support Services

Reference number: 18-CM-023-OJ

II.1.2)Main CPV code

79416000

II.1.3)Type of contract

Services

II.1.4)Short description:

We require the provision of consumer and specialist public relations support to develop an over-arching plan for public relations activities and deliver a series of creative, persuasive, dynamic and high-impact food and drink waste campaigns, including content creation as necessary.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79416100
79416200

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Performance under this contract may be from Zero Waste Scotland’s office in Stirling (FK8 1QZ) or the Supplier’s location, unless otherwise stated and agreed in advance.

II.2.4)Description of the procurement:

We require the provision of consumer and specialist public relations support to develop an over-arching plan for public relations activities and deliver a series of creative, persuasive, dynamic and high-impact food and drink waste campaigns, including content creation as necessary.

Support may be required in any of the following areas over the term of the Contract:

— Public relations opportunities,

— Digital content creation,

— Social media management.

The Contractor will be expected to work closely with Zero Waste Scotland to develop and deliver creative, evolving media initiatives and engaging content that will help capture the imagination of national, regional and local media outlets, and inspire the target audiences to act. These campaigns may include a range of topical (e.g. audience or message specific) and thematic (e.g. seasonal events) opportunities.

The Contractor will work with Zero Waste Scotland’s internal digital team to help develop a wide range of engaging, results-driven content for sharing via our social media channels and websites. The content will be used to support proposed PR activities, but will also be suitable for a suite of broader evergreen content that is not tied into any specific campaign, and which has longevity for use in subsequent years and across multiple future campaigns.

The Contractor will provide ongoing, day-to-day management of the Love Food Hate Waste Facebook channel. They will be responsible for creating content, developing a content planner and distributing key messaging across wider Zero Waste Scotland web and social media channels.

Work will be allocated through the Framework by Direct Award to the Contractor.

Full details will be provided to the short listed candidates in the tender document issued for stage 2 of this restricted procedure.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 90
Price – Weighting: 10

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract shall be eligible for extension by a further 12-month period, subject to cumulative spend, availability of funding and satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Bidders must achieve a minimum score of 50 points for Question Reference 4C.1.2, and must not fail any of the other Questions within the ESPD (Scotland), as indicated in the Contract Notice, to be considered eligible for short-listing. All Bidders will be ranked by the score they achieved. It is envisaged that the 5 or 6 highest ranked Bidders will be short-listed.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

Section A of Part IV of the ESPD (Scotland) is not being used for this Contract Opportunity.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Statements for 4B.5.1-3

The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance).

The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances).

Minimum level(s) of standards possibly required:

Statements for 4B.5.1-3

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000,00 GBP

Public Liability Insurance = 5 000 000,00 GBP

Professional Indemnity Insurance = 500 000,00 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

Note: Bidders should refer to the “Supplementary Information for Selection Criteria”, which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Statement for 4C.1.2

Please provide relevant examples of supplies and/or services carried out during the last 3 years as specified in the Contract Notice. Examples from both public and/or private sector customers and clients may be provided.

Statement for 4D.1

Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided.

Statement for 4D.2

Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards? If not, please explain why and specify which other means of proof concerning the environmental management systems or standards can be provided.

Minimum level(s) of standards possibly required:

Statement for 4C.1.2

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/suppliers as described in part II.2.4 of the OJEU Contract Notice, or the relevant section of the Site Notice.

Statements for 4D.1

Bidders must be able to demonstrate the following:

2f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

Statements for 4D.2

Bidders must be able to demonstrate the following:

2e. Documented arrangements checking, reviewing and where necessary improving, the bidder’s environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals. These must include details of the procedures in place to access and deal with environmental risks.

2f. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.).

Note: Bidders should refer to the “Supplementary Information for Selection Criteria”, which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/07/2018
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/08/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Zero Waste Scotland is not using the ESPD module on PCS for this procurement exercise. Bidders must therefore download the ESPD (Scotland) provided for this procurement exercise as an additional document in order to prepare a response.

Failure to follow the instructions provided in either the “Supporting Information for Selection Criteria” document or the Tender document may result in your ESPD (Scotland) response and / or Tender submission being ruled non-compliant. Please read these instructions carefully prior to completing and submitting any response. Any questions relating to these instructions must be raised using the Question and Answer facility through the PCS website.

The questions, weightings and scoring methodology for Selection Criteria can be found in the “Supporting Information for Selection Criteria” document.

Bidders are reminded that only information provided as a direct response to the ESPD (Scotland) will be evaluated. Bidders should complete their response on the basis that Zero Waste Scotland, its staff and advisers have no prior knowledge of their organisation.

Bidders should note that Zero Waste Scotland will carry out due diligence checking on statements made within ESPD (Scotland) responses. A request from Zero Waste Scotland to provide evidence in support of statements made by a Bidder in their ESPD (Scotland) response does not infer that the Bid or the Bidder has been successful.

The questions, weightings and scoring methodology for Award Criteria can be found in the Tender document, which will be issued to short-listed Bidders only on or around the date indicated in the Contract Notice.

Please do not contact Zero Waste Scotland following a response or submission to enquire if or when a decision will be made. An indicative timetable is provided in the Contract Notice, and Zero Waste Scotland will inform all Bidders of decisions or delays at the same time, by email to the nominated contact only as identified in your response or submission.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=544257

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:544257)

VI.4)Procedures for review

VI.4.1)Review body

Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
United Kingdom
Telephone: +44 1786433930Internet address: http://www.zerowastescotland.org.uk/content/tenders
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/06/2018

Enjoyed this post? Share it!