Provide Print Services to Warwick District Council

Provide Print Services to Warwick District Council

This tender is for a framework arrangement with a maximum of 4 Providers per Lot selected.

United Kingdom-Royal Leamington Spa: Offset printing machinery

2016/S 108-192492

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
United Kingdom
Contact person: Ronny Tigere
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk
NUTS code: UKG13

Internet address(es):Main address: www.warwickdc.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WDC-Framework Tender for the provision of a Printing Service.

II.1.2)Main CPV code

42991210

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited for the supply of Print Services as detailed in the attached specifications. The Councils’ detailed requirements are defined in the Specification.

The procurement process being used is open and compliant with the EU Public Procurement Directive 2015 regulations. This tender is for a framework arrangement with a maximum of 4 Providers per Lot selected. There is no guarantee of any work. Warwick District Council is acting as a lead Council collaboratively working with the following named Council’s (1,7) with the objective of the procurement exercise being to appoint a range of experienced and established Print Service contractors to the Framework. Named authorities who may choose to use this arrangement are: Warwick, Redditch, Bromsgrove, Wyre Forest, Wychavon, Malvern Hills and Worcester City. However, this arrangement is open and available for all West Midlands authorities.

II.1.5)Estimated total value

Value excluding VAT: 385 600.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Offset Lithographic

Lot No: 1

II.2.2)Additional CPV code(s)

42991210
79822400

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council sites.

II.2.4)Description of the procurement:

Offset Lithographic Full Colour — Silk/Gloss Stock.

This covers a wide variety of lithographic print ( see Section 1.1) Section 1.2) Section 1.3) and Section 1.4) which describes requirements for Lot 1).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/10/2016
End: 02/10/2019
This contract is subject to renewal: yes
Description of renewals:

There is an option to renew the contract by a further 12 months subject to satisfactory performance during the initial term of 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be for a period of 3 years commencing 3.10.2016 (With the option for a further 12 months).

II.2)Description

II.2.1)Title:

Large Format/Exhibition

Lot No: 2

II.2.2)Additional CPV code(s)

79822500
79950000

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council and Collaborative Partner individual sites.

II.2.4)Description of the procurement:

This Lot covers large format posters, large format weatherproof posters, foamex signs, magnetic signs and exhibitions.

Work required will vary, however, examples of work undertaken in this lot over the last 12 months at Warwick District Council includes:

Large Format Posters: Royal Leamington Art Gallery — Various Exhibitions, A2 posters x 5, full colour on 200gsm silk; and A1 posters x 2, full colour, 420 mic PVC.

Foamex Signs: Exhibition caption panels, 56 signs in total, all 210mm in width but of different lengths, mono print to 1 side on silk, mounted onto 3mm foamex.

Magnetic Signs: Warwick Town Council Crest magnetic car door signs, 2 quantity, 125mmx150mm, full colour.

Exhibitions: General election — 1 quantity of a 3×3 curved display unit, with storage case/podium stand and surrounding podium graphic, colour print, full colour. Internal grade pull up banners, 3 off, 0,8m x 2m, full colour.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/10/2016
End: 02/10/2019
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this contract by a further 12 months subject to satisfactory performance during the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be for a period of 3 years commencing 3.10.2016 (With the option for a further 12 months).There is no guarantee of any work as part of this framework agreement.

II.2)Description

II.2.1)Title:

Digital-Labels/Stickers

Lot No: 3

II.2.2)Additional CPV code(s)

79811000
79810000

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council and collaborative partner sites.

II.2.4)Description of the procurement:

Work required will vary, however, examples of work undertaken in this lot over the last 12 months at Warwick District Council includes:

— External grade permanent vinyl sticker: Dog fouling stickers, A5, full colour x 500;

— Window stickers: Taxi window stickers x 2 types, 18×8,5cm, full colour to face (side that sticks) and black and white to rear. 300 for each type;

— Vehicle transfer/sticker: Housing Partnership vehicle sticker, full colour, 250mm x 80mm, 40 quantity;

— Printed vinyl wall sticker: Gallery exhibition wall vinyls, 2 photographs, 2,4m x 2,4m, full colour printed, installation also required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/10/2016
End: 02/10/2019
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the framework agreement by a further 1 year subject to satisfactory performance during the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Prices will be fixed and firm for the 1st 12 months of the contract, thereafter they will be subject to annual review and increase in-line with C.P.I.

II.2)Description

II.2.1)Title:

Promotional Print

Lot No: 4

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council and Collaborative partner’s sites.

II.2.4)Description of the procurement:

Work required will vary, however, examples of work undertaken in this lot over the last 12 months at Warwick District Council includes:

— Mugs: Shakespeare England gift mug, white basic mug, full colour print x 256 quantity;

— Pens: Lifeline gift pen, white basic ball point pen with coloured clip, single colour print to barrel x 1 000 quantity;

— T-Shirts: Lifeline T-Shirts for road show events, blue round neck, various sizes, men’s and women’s, single colour white print to front and back x 50 quantity.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/10/2016
End: 02/10/2019
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the framework agreement by a further 12 months subject to satisfactory performance during the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be for a period of 3 years commencing 3.10.2016 (With the option for a further 12 months). Prices will be fixed and firm for the 1st 12 months of the contract, thereafter they will be subject to annual review and increase in-line with C.P.I. This tender is for a framework arrangement with a maximum of 4 Providers per Lot selected .There is no guarantee of work.

II.2)Description

II.2.1)Title:

Digital Print

Lot No: 5

II.2.2)Additional CPV code(s)

79811000

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council and collaborative partner sites.

II.2.4)Description of the procurement:

Warwick District Council currently run its own digital press and carries out 70 % of its digital print work in-house, however it will still require access to an external digital print resource for more specialised finishes and when capacity dictates it.

Work required will vary, however, examples of work undertaken in this lot over the last 12 months at Warwick District Council includes:

a) Full colour letterhead for MFD use: Building control letterhead, A4 full colour on 90gsm bond stock. Letterhead need to go through an on-site MFD.

b) Postcard booklets: Missing bin postcard booklet, A5 postcards, 200gsm bond, full colour. Postcards grouped into books of 50, stapled to left short edge and perforated in 2 places — 1/ 20mm from left-hand side, just after binding; 2/ centre of voucher 105mm from left-hand side. 25 books of 50.

c) Exhibition Catalogues: Terry Frost Catalogue, 56+4pg; A4 book, 130gsm silk inner + 350gsm silk cover, perfect bound, gloss laminated outer cover, full colour throughout, 500 quantity.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/10/2016
End: 02/10/2019
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the framework agreement by a further 12 months subject to satisfactory performance during the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be for a period of 3 years commencing 3.10.2016 (With the option for a further 12 months). Prices will be fixed and firm for the 1st 12 months of the contract, thereafter they will be subject to annual review and increase in-line with C.P.I. This tender is for a framework arrangement with a maximum of 4 Providers per Lot selected. There is no guarantee of work.

II.2)Description

II.2.1)Title:

Signs

Lot No: 6

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council and Collaborative partner’s sites.

II.2.4)Description of the procurement:

Work required will vary, however, examples of work undertaken in this lot over the last 12 months at Warwick District Council includes:

— External Wall Sign: resident parking signs, A4, full colour print to aluminium composite material with anti-graffiti coating. Supplied with single pole, mounting brackets and anti-tamper bolts;

— External Display Sign: Nature Reserve signs, A1 (841 x 594mm). Printed and encapsulated GRP. Hard resin surface;

— Impact damage and scratch resistance. Graffiti resistant. Print fitted within aluminium display tray and frame, fixed to 70mm square galvanised steel frame with 50mm crossbar. Leading frame edge, 700mm from ground plus 600mm below ground. Display tray angled at 30 degrees. 14 signs produced.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/10/2016
End: 02/10/2019
This contract is subject to renewal: yes
Description of renewals:

There is any option to extend the framework agreement by further 12 months subject to satisfactory performance during the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be for a period of 3 years commencing 3.10.2016 (With the option for a further 12 months). Prices will be fixed and firm for the 1st 12 months of the contract, thereafter they will be subject to annual review and increase in-line with C.P.I. This tender is for a framework arrangement with a maximum of 4 Providers per Lot selected .There is no guarantee of work.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per ITT tender requirements.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

It will be a condition of the contract that Key Performance Indicator (KPI) targets are both monitored and achieved. The KPI’s to be used are given within this documentation. In addition, it is expected that other performance measures will be agreed with the successful supplier prior to commencement of the contract.

The performance of the service will be monitored throughout the delivery of each stage / phase with the following requirements.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2016
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/07/2016
Local time: 10:00
Information about authorised persons and opening procedure:

Formal Opening Ceremony online, attendance by (Procurement Manager, Contract Officer).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

June 2020.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Council has an in-house print provision for 70 % of its digital print requirements, therefore the specified Lot would be used by the Council for the remaining 30 % of specialised digital print, or if required, based on a capacity decision or due to unforeseen circumstances.

It should be noted that this information is supplied by way of historic background and the Council gives no guarantee and accepts no liability as to the future volume or value of potential business which may be placed with a supplier.

VI.4)Procedures for review

VI.4.1)Review body

Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.ukInternet address:www.warwickdc.gov.uk

VI.4.2)Body responsible for mediation procedures

Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.ukInternet address:www.warwickdc.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Chief Executive’s Office Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk

VI.5)Date of dispatch of this notice:

03/06/2016

 

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