Provide Property Management Services for Hertfordshire County Council

Provide Property Management Services for Hertfordshire County Council

The Council intends to work with the Contractor who will lead in the management of the Estate and the delivery of strategic direction around the estate. 

United Kingdom-Hertford: Real estate services

2017/S 176-360469

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hertfordshire County Council
County Hall, Pegs Lane
Hertford
SG13 8DE
United Kingdom
Contact person: Stef Campbell — UKH23
Telephone: +44 1992555981
E-mail: property.contract@hertfordshire.gov.uk
NUTS code: UKH23
Internet address(es):Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HCC — Sept 17 — Provision of Property Management Services.

Reference number: HCC1709487

II.1.2)Main CPV code

70000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hertfordshire County Council is currently out to procurement for the Provision of Property Management Services. Further information in regards to this opportunity can be found in II.2.4) and VI.3) below.

Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) below for further information.

The deadline for Expressions of Interest is 12.10.2017.

To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 12.10.2017.

Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system.

II.1.5)Estimated total value

Value excluding VAT: 10 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

70000000
70332000
70110000
70330000
70130000
70210000
70100000
70200000
70300000
70331000
70332200
70332100
79400000
70120000
70220000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

Hertfordshire.

II.2.4)Description of the procurement:

The Council intends to work with the Contractor who will lead in the management of the Estate and the delivery of strategic direction around the estate. The Council intends to be able to set the strategic direction for categories of properties as described below and for the agent to self-commission core services in the delivery of this direction within the parameters of the specified services and fixed prices.

The Council owns or leases an estate of approximately 2 400 assets (land and property) including (but not limited to) schools, fire and rescue properties, libraries, youth services, adult care day services, offices, rural estate, properties held for non-operational housing. In addition there are managed properties which are let to achieve a service purpose, held for disposal or held in advance of service use.

The Council requires the contractor to lead the management of the estate for Core functions at an agreed fee. The contract also includes additional call-off functions that can be commissioned as required.

The Council is looking to award the Contract to one provider for all services as the requirements are similar across all assets and is looking to achieve economies of scale by doing this.

The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions.

For the avoidance of doubt, the estimated annual value of the Contract will be between 900 000 GBP and 1 500 000 GBP.

The initial term of this contract is five (5) years with a possible extension of up to a further two (2) years at the Councils discretion.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

Please Note the TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. Therefore by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend by up to a further 24 months at the Council’s discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 111-223297

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council’s procurement documents are available within the e-Tendering system.

Open/1 Stage Procedure

This is a 1 stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.

Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30 – 17:30.

The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.

The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the Contract.

The use of Lots has been considered for this procurement, but have not been used, as the Council requires continuity and consistency of provision across the service.

VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

High Court, Royal Courts of Justice
The Strand
Hertford
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

11/09/2017

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