Provide Property Management Services for Hertfordshire County Council
The Council intends to work with the Contractor who will lead in the management of the Estate and the delivery of strategic direction around the estate.
United Kingdom-Hertford: Real estate services
Section I: Contracting authority
I.1)Name and addresses
County Hall, Pegs Lane
Contact person: Stef Campbell — UKH23
Telephone: +44 1992555981
NUTS code: UKH23
I.4)Type of the contracting authority
Section II: Object
HCC — Sept 17 — Provision of Property Management Services.
II.1.2)Main CPV code
II.1.3)Type of contract
Hertfordshire County Council is currently out to procurement for the Provision of Property Management Services. Further information in regards to this opportunity can be found in II.2.4) and VI.3) below.
Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) below for further information.
The deadline for Expressions of Interest is 12.10.2017.
To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 12.10.2017.
Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Council intends to work with the Contractor who will lead in the management of the Estate and the delivery of strategic direction around the estate. The Council intends to be able to set the strategic direction for categories of properties as described below and for the agent to self-commission core services in the delivery of this direction within the parameters of the specified services and fixed prices.
The Council owns or leases an estate of approximately 2 400 assets (land and property) including (but not limited to) schools, fire and rescue properties, libraries, youth services, adult care day services, offices, rural estate, properties held for non-operational housing. In addition there are managed properties which are let to achieve a service purpose, held for disposal or held in advance of service use.
The Council requires the contractor to lead the management of the estate for Core functions at an agreed fee. The contract also includes additional call-off functions that can be commissioned as required.
The Council is looking to award the Contract to one provider for all services as the requirements are similar across all assets and is looking to achieve economies of scale by doing this.
The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions.
For the avoidance of doubt, the estimated annual value of the Contract will be between 900 000 GBP and 1 500 000 GBP.
The initial term of this contract is five (5) years with a possible extension of up to a further two (2) years at the Councils discretion.
Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
Please Note the TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. Therefore by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
Option to extend by up to a further 24 months at the Council’s discretion.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council’s procurement documents are available within the e-Tendering system.
Open/1 Stage Procedure
This is a 1 stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: firstname.lastname@example.org or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30 – 17:30.
The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the Contract.
The use of Lots has been considered for this procurement, but have not been used, as the Council requires continuity and consistency of provision across the service.
The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: