Provide Public Relation Services to Invest Northern Ireland

Provision of Public Relation Services in the East and West Coast of United States of America.

United Kingdom-Belfast: Business services: law, marketing, consulting, recruitment, printing and security

2016/S 118-209966

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Invest NI
Bedford Street
Belfast
BT3 9ED
United Kingdom
Contact person: paula.lavertyfinance-ni.gov.uk
E-mail: paula.laverty@finance-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/eppsAddress of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.ek/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invest NI — Provision of Public Relation Services in the East and West Coast of United States of America.

II.1.2)Main CPV code

79000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Invest NI wishes to appoint up to a maximum of 2 Contractors to provide Public Relation (PR) services for the organisation in the US market to support the sales teams activities across the East coast and West coast of the USA. Whilst the PR service will be primarily focused in the East Coast cities of New York and Boston and the West Coast cities of San Francisco, Chicago, Los Angeles, Seattle and Houston respectively. The scope of this contract shall also require PR services across other cities in both the East and West Coast, subject to meet the business needs and objectives of Invest NI.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 2

II.2)Description

II.2.1)Title:

East Coast USA

Lot No: 1

II.2.2)Additional CPV code(s)

79416000

79416100

79416200

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Please note the services are required to be undertaken in the East Coast of America.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Qualitative criteria / Weighting: 65

Price – Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 232 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/08/2016

End: 22/08/2017

This contract is subject to renewal: yes

Description of renewals:

1 year plus 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

After the initial contract period, 22.8.2017, there are 2 options to extend for 1 year each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

West Coast USA

Lot No: 2

II.2.2)Additional CPV code(s)

79416000

79416100

79416200

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Please note the services are required to be undertaken in the West Coast of America.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Qualitative / Weighting: 65

Cost criterion – Name: Quantitative / Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 232 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/08/2016

End: 22/08/2017

This contract is subject to renewal: yes

Description of renewals:

1 year plus 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

After the initial contract period 22.8.2017, there are 2 options to extend for 1 year each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per tender documents.

Minimum level(s) of standards possibly required:

As per tender documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per tender documents.

Minimum level(s) of standards possibly required:

As per tender documents.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/08/2016

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/11/2016

IV.2.7)Conditions for opening of tenders

Date: 04/08/2016

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract Monitoring: The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements are a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights: (I) not to award any contract as a result of the procurement process commenced by publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such body
Belfast
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/06/2016

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