Provide Security Guarding Services to FCO

Provide Security Guarding Services to FCO

4 Mission Security Guarding Services.

United Kingdom-London: Security services

2016/S 041-068131

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Foreign & Commonwealth Office
King Charles Street
For the attention of: Tony Mesarowicz
SW1A 2AH London
Telephone: +44 2070081500

Internet address(es):

General address of the contracting authority/entity:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

4 Mission Security Guarding Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 4: Investigation and security services
Main site or location of works, place of delivery or of performance: Contract Management and direction will be central London, UK.
Service delivery will be at the following locations:
— Cairo, Egypt;
— Moscow, Russian Federation;
— Beijing, China;
— Hong Kong;

NUTS code UK

II.1.3)Information on framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s):

The Authority requires a service to provide Duty Security Officers (DSOs) at the following 4 posts:
— British Embassy Cairo, Egypt;
— British Embassy Moscow, Russian Federation;
— British Embassy Beijing, China;
— British Consulate General, Hong Kong;
Owing to the range of duties undertaken within the Missions, the DSOs must hold Developed Vetting (DV) clearance and be British nationals with proven experience and qualifications to work on this contract.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 years with 2 optional extensions of 1 year each.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

See PQQ documentation.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs Open To All Suppliers’ link. (These are pre-qualification questionnaires open to any registered supplier) — click on the relevant PQQ (Project 844/PQQ 296) to access the content. — Click the ‘express interest’ button at the top of the page. — This will move the PQQ into your ‘My PQQs page. (this is a secure area reserved for your projects only) -You can now access any attachments by clicking “Buyer Attachments” in the “PQQ Details” box. 3. Responding to the tender — Click “My Response” under “PQQ Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining) — You can now use the “Messages” function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
See PQQ documentation.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates: See PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.3.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 to 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

1. All PQQ documentation will be published and all substantive communication will be conducted via the FCO’s eProcurement Portal BRAVOSolution. URL is (requires registration), then navigate to Project 844 / PQQ 296.

2. Your response must be submitted electronically via the BRAVOSolution portal by 15:00 UK time (BST) on Monday 21.3.2016. Responses not submitted via the BRAVO portal will not be considered.
3. Responses can be submitted at any time up to the time and date stated. The Authority is not responsible for non-receipt. Responses submitted before that date will remain unopened until the deadline. Please ensure your response is submitted not later than the appointed time. The Authority does not undertake to consider responses submitted after the deadline. Please use the portal’s messaging function if you have any questions.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Commercial Director, FCO
SW1A 2AH London
Internet address:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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