Provide Security Services in Bath

Provide Security Services in Bath (Multiple Lots)

Bath and North East Somerset has a requirement for staffed security services in several of its locations.

United Kingdom-Bath: Security services

2016/S 036-058391

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Miss Vicky Robbins
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477328
E-mail: procurement@bathnes.gov.uk

Internet address(es):

General address of the contracting authority: www.bathnes.gov.uk

Further information can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Miss Vicky Robbins
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477328
E-mail: procurement@bathnes.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Miss Vicky Robbins
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477328
E-mail: procurement@bathnes.gov.uk

Tenders or requests to participate must be sent to: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Miss Vicky Robbins
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477328
E-mail: procurement@bathnes.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Local Council Services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bath and North East Somerset has a requirement for staffed security services in several of its locations. This requirement has been split into lots and the detail is as follows:
Lot 1 Staffed Security Guarding Services in Bath and Keynsham for Heritage Services and Property department;
Lot 2 Night Patrols and Unlocking Service for Parking Services;
Lot 3 Ad-hoc stewarding and marshalling for the Events Team and other departments
Interested companies can apply for one lot, a combination of lots or all lots.
Companies will have to download from supplyingthesouthwest.org.uk and complete a Pre-Qualification Questionnaire and only companies who have passed the pre-qualification stage will be given access to the final Invitation to Tender document. A draft of the Invitation to Tender has been provided with specifications to enable companies to decide whether to proceed.
Please register on supplyingthesouthwest.org.uk to download the documents. Completed PQQ’s must be submitted by the closing date and time via supplyingthesouthwest.org.uk
Late responses will not be allowed.

II.1.6)Common procurement vocabulary (CPV)

79710000, 79700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Bath and North East Somerset has a requirement for staffed security services in several of its locations. This requirement has been split into lots and the detail is as follows:
Lot 1 Staffed Security Guarding Services in Bath and Keynsham for Heritage Services and Property department;
Lot 2 Night Patrols and Unlocking Service for Parking Services;
Lot 3 Ad-hoc stewarding and marshalling for the Events Team and other departments
Interested companies can apply for one lot, a combination of lots or all lots.
The contract length will be 36 months with an option to extend for a further 24 months in 2 x 12 month increments, subject to performance and price re-negotiation.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract length will be 36 months with an option to extend for a further 24 months in 2 x 12 month increments, subject to performance and price re-negotiation.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interested companies will be expected to provide details of their financial accounts (see Pre-Qualification Questionnaire for exact requirements) and an assessment will be made. Only companies who are not deemed to be high risk will pass the financial assessment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: We will select at least 5 companies who have successfully completed the Pre-Qualification Questionnaire and a maximum of 10. These will then be issued with the Final Invitation to Tender document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

17PL008
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2016 – 12:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 to 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement is covered under the light touch regulations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Bath and North East Somerset Council
British
The Guildhall, High Street
BA15AW Bath
UNITED KINGDOM
E-mail: maria_lucas@bathnes.gov.uk
Telephone: +44 1225395171
Internet address: www.bathnes.gov.uk

VI.5)Date of dispatch of this notice:

18.2.2016

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