Provide Telecommunications Services to Portsmouth City Council

Provide Telecommunications Services to Portsmouth City Council

Portsmouth City Council – the ‘Authority’ is seeking to award a contract to a suitably qualified supplier to provide a comprehensive Voice and Data contract.

United Kingdom-Portsmouth: Mobile-telephone services

2015/S 134-248026

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

Electronic access to information: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Further information can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Mobile Connectivity.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council – the ‘Authority’ is seeking to award a contract to a suitably qualified supplier to provide a comprehensive Voice and Data contract.
The contract will include the provision of handsets and associated accessories.
The Authority is aiming to have awarded the contract 2.10.2015 and commenced the contract by 6.10.2015.
The estimated annual cost of the contract is 240 000 GBP.
Contract Term: The contract period will be for 3 years.
Procurement Timetable:
Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the Authority does not intend to depart from the timetable, it reserves the right to do so at any time.
Invitation to Tender Pack made available on InTend 13.7.2015
Deadline for requests for clarification 27.7.2015
Tender return deadline 12.8.2015
Deadline for return of Company Reference Questionnaires 12.8.2015
Presentations by Suppliers 14-17.9.2015
Confirmation of preferred supplier 21.9.2015
Start of ten day standstill period 22.9.2015
End of ten day standstill period 1.10.2015 23:59
Contract commencement and migration 6.10.2015
Contract end 5.10.2018

Contractors who wish to apply for this opportunity must complete and return the documentation as detailed within the Invitation to Tender accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home by the deadline stated above.

II.1.6)Common procurement vocabulary (CPV)

64212000, 32250000, 31712112

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority are looking for a comprehensive voice and data contract to include the provision of a range of mobile devices and associated accessories.
The contract will also include comprehensive support to end users, internal support staff and contract management and deliver an effective solution for billing and invoicing.
Estimated value excluding VAT:
Range: between 240 000 and 720 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

Minimum level(s) of standards possibly required: As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

Minimum level(s) of standards possibly required:

As defined within the ‘Invitation to Tender and Specification’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IS/cul206/0511/15/EU

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.7.2015

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