Provide TRAC Support Services to UK Higher Education Sector
Authority is putting in place a contract for Higher Education Funding Council for England (HEFCE).
HEFCE is looking to select a provider capable of delivering support services to the Financial Sustainability Strategy Group.
United Kingdom-Swindon: Technical testing, analysis and consultancy services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
UK Shared Business Services Ltd
North Star House, North Star Avenue
For the attention of: Kayleigh Rawlings
SN2 1FF Swindon
General address of the contracting authority: www.uksbs.co.uk
Further information can be obtained from: Crown Commercial Service
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respondtender
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Higher Education Funding Council for England (HEFCE)
Nicholson House, Lime Kiln Close, Stoke Gifford
BS34 8SR Bristol
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Authority is putting in place a contract for Higher Education Funding Council for England (HEFCE).
HEFCE is looking to select a provider capable of delivering support services to the Financial Sustainability Strategy Group (FSSG), TRAC Development Group (TDG) and UK higher education sector stakeholders, including providing a central support function for Transparent Approach to Costing (TRAC).
II.1.6)Common procurement vocabulary (CPV)
71600000, 71620000, 72212440, 72221000, 72316000, 72212441, 48190000, 75121000, 80300000, 80400000, 48440000, 48443000, 79211000,79200000, 79212500, 48812000, 66170000, 66171000, 33180000, 71600000, 71621000, 72200000, 72220000, 72224000, 72227000, 72246000,72266000, 72600000, 73000000, 73220000, 79400000, 79410000, 79411000, 79411100, 79419000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
TRAC is an activity-based costing system developed for the UK higher education sector, and implemented in all UK publicly funded higher education institutions. The primary aim of introducing TRAC was for all HEIs to have embedded costing and pricing processes integrated with their financial and academic decision-making, which, by forming part of financial strategy and management processes, help to ensure their activities are financially sustainable in the long term whilst also meeting accountability requirements of public funders, specifically UK HE funding bodies and Research Councils. Complementary aims include institutions being able: (a) to determine the full economic cost of all their activities at a level appropriate to their decision-making; and (b) to set prices for their activities using either market-based pricing (taking account of markets, customers, competition and risks) or cost-based pricing, as appropriate.
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and
improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our
customers. This allows our customers the freedom to focus resources on core activities; innovating and
transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset
Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused
business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
If UK SBS is procuring the Contract as
a central purchasing body for multiple Customers who are other contracting authorities. This means that other contracting authorities named in this OJEU Notice may use the Contract or Framework.
Detailed on the UK SBS Ltd website is a list of all
organisations, institutes, centres and bodies
(Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared
Business Services Ltd.
Estimated value excluding VAT: 2 300 000 GBP
II.2.2)Information about options
Description of these options: Value of contract up to 2 300 000 GBP (ex VAT) over period of up 4 years.
For 2 years with the option to extend for a further 2 years, reviewed on an annual basis.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing regulatory needs and law, plus the protection of national security.
Suppliers (including SPV’s, Consortia and Partnerships) may be required to clearly demonstrate recent successful experience in similar projects and environments.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.
Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a suffient amount of time to register.
Full instructions for registration and use of the system can be found at
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingExpressionOfInterest@ccs.gsi.gov.uk.
Your email must clearly state:
the name and reference for the procurement you wish to register for;
Your organisations full name as a registered supplier;
the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd ): Freephone: 0345 010 3503
Training support to respond to a requirement is available to bidders at
Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the e-Sourcing process will not be accepted or considered further for this opportunity.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)
The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1
We will also require to see at least one of the following
A copy of the audited accounts for the most recent
A statement of the turnover, profit and loss account,
current liabilities and assets, and cash flow for the
most recent year of trading for this organisation
A statement of the cash flow forecast for the current
year and a bank letter outlining the current cash and
Alternative means of demonstrating financial status if
any of the above are not available (e.g. Forecast of
turnover for the current year and a statement of
funding provided by the owners and/or the bank,
charity accruals accounts or an alternative means of
demonstrating financial status).
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)
The sourcing documents can be accessed using the instructions detailed in III.2.1
Project specific requirements.
The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the confidential Appendix within the sourcing document.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: