Provide Translation Services for National Assembly of Wales

Provide Translation Services for National Assembly of Wales

Welsh and English Translation and Interpretation Services for National Assembly for Wales.

United Kingdom-Cardiff: Translation services

2016/S 226-411697

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
United Kingdom
Telephone: +44 3002007363
E-mail: adeyanju.bakare@assembly.wales
NUTS code: UKL22
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: National Assembly for Wales

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Welsh and English Translation and Interpretation Services for National Assembly for Wales.

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

The National Assembly for Wales Commission wishes to invite potential service providers to tender for the provision of Welsh and English translation and interpretation services.

On the basis of the tenders received, the National Assembly for Wales Commission will select a number of suppliers to enter a framework agreement to provide these services under lots.

The Assembly’s aim with this call-off contract is to work with a limited number of trusted and reliable translators in order to ensure that all output of the Translation and Reporting Service (the Service) is of the highest quality, is consistent with respect to house style and makes the best use of technology in order to improve efficiency. Successful bidders will be expected to show a commitment to undertake work regularly for the Assembly.

This procurement will follow the Open Procedure. All suppliers that express interest in the procurement will be eligible to access the tender document to enable them submit a bid.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Simultaneous translation for Constituency/Regional & Assembly Commission

Lot No: 1

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Constituency/regional — Welsh to English interpretation commissioned by Assembly Members or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events — 40 000 GBP

Assembly Commission — Welsh to English interpretation commissioned by the Service for Assembly Commission meetings and events held on the Assembly estate and elsewhere — 40 000 GBP

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Members’ constituency work

Lot No: 2

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Assembly Members or their support staff will contact the successful contractor directly in Welsh or English requesting translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these are shorter requests with a tight deadline. The successful contractor will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

English to Welsh Language Translation comprising general translation, Research service work and Legal work

Lot No: 3

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

General — Documents of various lengths but more commonly lengthy committee reports with a very tight deadline — total value is 120 000 GBP

Research Service work — Research Service blogs or briefs. A brief is a private document produced to facilitate discussions between Members in committee meetings. It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public with indicative spend of approximately 180 000 GBP

Legal work -Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content with indicative spend of approximately 32 000 GBP

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 332 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Welsh to English Traslation

Lot No: 4

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

The appointed provider will be expected to translate correspondence sent by external organisations into English in order to enable staff and/or Members to understand the content.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 28 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Record of Proceedings (English to Welsh Translation)

Lot No: 5

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Tuesday’s Plenary Proceedings (English > Welsh) — Fixed rate of 70 000 GBP within 2 days of receiving the work.

The work will be sent to the contractor by 12:00 on Wednesday and will be returned by 12:00 on Friday — Indicative spend of approximately 260 000 GBP

Wednesday’s Plenary Proceedings (English >Welsh) — Fixed rate of 70 000 GBP within 2 days of receiving the work.

The work will be sent to the contractor by 12:00 on Thursday and will be returned by 12:00 on Monday. Indicative spend of approximately 260 000 GBP

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 520 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Membership of Association of Welsh Translators.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/01/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/01/2017
Local time: 16:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2020.

VI.2)Information about electronic workflows

VI.3)Additional information:

Bidders wishing to participate in this exercise should register or log in to the BRAVO electronic tendering system athttps://etenderwales.bravosolution.co.uk and look for ITT_58382 under Project_33888. The ITT documents were made available online on the BRAVO portal at the same time this tender notice was published.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=56947

(WA Ref:56947).

VI.4)Procedures for review

VI.4.1)Review body

National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
United Kingdom
Telephone: +44 3002006547
E-mail: jan.koziel@assembly.walesInternet address:www.assemblywales.org/abthome/abt-procurement.htm

VI.4.2)Body responsible for mediation procedures

As above
Cardiff
CF99 1NA
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

As above
Cardiff
CF99 1NA
United Kingdom

VI.5)Date of dispatch of this notice:

21/11/2016

 

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